=== 1001 Conducting Fire Prevention Inspections ===
CONDUCTING FIRE PREVENTION INSPECTIONS
Section 1001
Rev.
3/15
Page 1 of 10
Chapter X Inspection Duties
Subject 1 Conducting Fire Prevention Inspections
1001.01
A.

1001.03

Objective
To conduct fire prevention inspections of all structures buildings and premises as
often as may be necessary for the purpose of ascertaining and causing to be
corrected any conditions liable to cause fire, endanger life from fire or any
violations of the provisions or intent of the Cincinnati Fire Prevention Code, the
Ohio Fire Code or other ordinance affecting the fire hazard.
The following books are adopted by reference as part of this Chapter.

A.

Cincinnati Fire Prevention Code

B.

C.F.D. Report Manual

C.

C.F.D. Fire Protection Systems, testing guidelines.

D.

Current Ohio Fire Code

1001.05 Preparing to Inspect
A.

Inspections are usually conducted during normal business hours without advance
notice to the property owner or agent.

B.

Under special circumstances advance arrangements should be made.

C.

Small, low hazard occupancies such as dwellings and small business
establishments require little preparation on the part of the inspector.

D.

Larger, more complex and/or high hazard occupancies will require the inspector
to research applicable codes and special hazards associated with the property,
prior to inspecting. (Annual permit renewals, Right to Know, etc.)

E.

All members shall carry their Cincinnati Fire Department I.D. card while
inspecting.

F.

The inspector will carry any special equipment necessary to complete a specific
inspection.

G.

The inspector will be equipped with the following as a minimum:
1. Cincinnati Fire Prevention Code (CFPC)
2. Current Ohio Fire Code (OFC)
3. Flashlight
3. Any necessary blank Form 109s
4. Clipboard
5. Black ink pen

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1001.07

Conducting the Inspection

A.

Interior and exterior inspections are required of all structures.

B.

Outside only inspections are not permissible. The only exceptions are vacant
buildings that are boarded up and/or hazardous to enter. Should admittance be
refused consult the Code Enforcement Bureau of the Fire Prevention Division.

C.

The inspector will first make a visual inspection of the exterior of the property
and/or building before entering the structure. The exterior inspection will aid the
inspector in making a systematic inspection of complex properties as well as
determining construction and utility information.

D.

All inspections will be conducted in a systematic manner, inspecting every area.
Areas inspected shall be documented in the Fire Inspection Module under the
scope of the inspection.

E.

Inspectors must introduce themselves, state their business and secure permission
to inspect from someone in authority. In dwellings, this is usually the owner or
occupant. In business occupancies, permission to inspect must come from the
owner, agent, manager or other person in authority. Under no circumstances, will
an inspector inspect a property with permission of a minor or when no person
other than a minor is present.

F.

The inspector will attempt to create a favorable impression while inspecting by
being courteous and professional. Under no circumstances will the inspector
engage in arguments.

G.

The inspector will obey all safety rules required by the management of employees
including wearing safety glasses, hard hats, etc.

H.

The inspector will take notes of all important features, discuss hazards and issue
violations as necessary to the person in authority. It is preferred that the property
owner, agent, manager tenant or knowledgeable employee accompanies the
inspector.

I.

Refrain from any unnecessary conversation or interfering with operations.

J.

Under no circumstances will the inspector test equipment, alarm systems or fire
suppression systems.
Per the Ohio Fire Code, all fire detection, alarm and extinguishing systems
(standpipe, sprinkler, hood suppression systems) shall be tested and maintained as
required by the referenced National Fire Protection Association (NFPA) standard
for that system and shall be maintained on the premises for a minimum of three
years and made available to the fire code official upon request. Failure to make
available these records upon request shall be cited as a violation of the Ohio Fire
Code 901.6.2. Defects listed in test records shall be cited as a violation of the
Ohio Fire Code 901.6.

K.

The inspector shall conduct a final conference with the owner, occupant, agent,
manager or other person in authority before leaving the premises. After inputting
the inspection results in the Fire Inspection Module, a copy of the Fire

CONDUCTING FIRE PREVENTION INSPECTIONS
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Department Inspection Form shall be delivered to the owner, agent, or responsible
person by means of hand delivery or certified mail. The inspector will explain all
violations and recommendations to the owner, the goal being voluntary code
compliance. It is NOT the inspector's duty to tell the responsible person how to
correct a hazard, but to cite code requirements.
L.

New and existing buildings shall have approved address numbers displayed in a
visible and legible manner as outlined in the Ohio Fire Code 505.1. Missing
premise identification shall be cited as a violation.

1001.09 Company Officer Inspections
A.

Company Commanders or the Code Enforcement Bureau of the Fire Prevention
Division will identify properties to be inspected by Company Officers. These
properties will be selected on the basis of extreme life, fire or explosion hazards.

B.

Company Officers shall inspect properties that the inspector has questions about
before referring fire code violations to the Code Enforcement Bureau of the Fire
Prevention Division.

C.

Inspection of nursing homes shall be made by Company Officers only. The
administrator or other responsible person must receive a copy of the Fire
Department Inspection Form as they must submit a fire inspection report to the
Board of Health to be licensed.

1001.11 Ethical Conduct
A.

Inspectors shall not accept any gift or valuable from a person who occupies,
manages, or owns a building they are inspecting or in any way secure personal
gain as a result of a fire inspection.

B.

Inspectors shall not recommend a vendor or contractor to the exclusion of other
similar contractors to perform work required, or recommended, as a result of a
fire inspection.

C.

No member of the fire force shall inspect property belonging to the member, a
relative, or off day employer.
Any member assigned an inspection that would come under the above description
must inform their supervisor, who will assign the inspection to another member at
an appropriate time and keep an accurate record of each incident so that
information will be quickly available upon request.
It will be the sole responsibility of the inspector to inform their supervisor when
this situation occurs. Severe penalties, with the possibility of dismissal, may
result from violation of this order.

D.

Where serious violations of Fire or Building Department regulations exist on a
property where a Fire Fighter is employed, it is the member's duty to notify the
owner or employer so corrective action can be taken. If corrective action is not
taken, it is the member's responsibility to notify the proper authority.

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It may be considered neglect of duty where it is established that a member of the
fire department neglected to take proper action when the course of their off duty
employment would put them in a position to have knowledge of such violations.
1001.13 Record Keeping
A. The Ohio Fire Code 104.6.2 states that the fire code official shall keep a record of
each inspection made, including notices and orders issued, showing the findings and
dispositions of each.
B. All fire company level inspections shall be documented in the Fire Inspection
Module.
C. A copy of the Fire Inspection Module (FIM) Users Manual is located on the S-drive
in the Fire Inspection Module Folder.
1001.15 Life Safety Inspections
A.

Company Commanders shall set up a life safety inspection program for all places
of assembly, providing for life safety inspections not less than once every six
months.
A more frequent inspection shall be based on the history of violations and
knowledge of gatherings. The Company Commander shall cause the more
frequent inspection with the approval of the District Chief.

B.

Life safety inspections shall be conducted in places of assembly during hours of
highest occupancy.

C.

Life safety inspections shall not be an in-depth, or detailed inspection, but a
limited inspection with particular attention given to overcrowding, means of
egress decorations, etc.

D.

All Life Safety Inspections shall be documented in the Fire Inspection Module.

E.

District Chiefs shall supervise the Life Safety Inspection Program. Company
Commanders shall submit a F-47 quarterly on January 1st, April 1st, July 1st and
October 1st, stating the status of this program for their inspection district.

F.

The Code Enforcement Bureau of the Fire Prevention Division shall deliver to the
responsible Fire Company the Maximum Occupancy Signs along with two copies
of a Form 120 for delivery to the premise. This sign will list the maximum
number and name and/or room of the occupancy. The Company Commander
shall see that the sign is delivered to the "Place of Assembly.” The responsible
person for the place of assembly shall sign both copies of the Form 120. The fire
company shall keep one copy on file. The second copy shall be returned to the
Code Enforcement Bureau of the Fire Prevention Division.

G.

Life safety inspections of churches shall be performed prior to services.
Do not enter the sanctuary during services. "Sanctuary” is defined as the area of
the church where worship services are conducted. This means the church proper
where worshipers are seated during services. It is acceptable to open a rear door

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and look inside, but DO NOT ENTER.
Inspectors are to be as discreet as possible, take no overt action during services
and resolve any problems before or after service, privately with the church
official, unless an observed violation or situation constitutes a severe and
immediate threat to life.
Most churches have fixed seating. Simply advise the church officials prior to
inspecting that no persons shall be seated in aisles or stand in aisles due to lack of
seating available during services because it is prohibited by law. This will ease,
and probably solve the problem.
1001.17 Right to Know Inspection
A.

Right to Know Inspections are to be conducted with the regular inspection of the
property at intervals not exceeding one year.

B.

Occupancies storing, using or manufacturing regulated substances listed in CFPC
1247 must comply with the Right to Know provisions.

C.

The Occupational Safety and Health Administrations regulatory authority
preempts C.F.P.C. Chapter 1247, except for the following sections:
Section 1247-09, All containers of regulated substances in one gallon
containers, or larger, or its gaseous or solid equivalent must be labeled,
unless exempted, as specified in this section, and Sections 1247-5 and
1247-31.
Section 1247-15, Employers manufacturing, using, or storing a toxic or
hazardous substance shall submit material safety data sheets, to the Fire
Department if requested.
Section 1247-17. Employers shall submit a list of locations where toxic
and hazardous substances are used, manufactured or stored to the Fire
Department. These documents and the information contained therein are
not for public viewing or dissemination. Public records request shall be
forwarded to the Environmental Crimes Unit.

D.

The Environmental Crimes Unit (ECU) shall collect and maintain all chemical
information electronically within the Cameo database supported by the USEPA
and place it on the S drive. Company officers and inspectors should access
Cameo and query facilities within their districts for inspection and pre-planning
purposes.

1001.19 Permits
A.

An inspection for permit purposes is part of a regular fire inspection, but with
additional emphasis placed on the hazard area being permitted.

B.

While inspecting an area requiring a permit, complete application Form 15. The
applicant or responsible individual must sign the permit application. The Form 15

CONDUCTING FIRE PREVENTION INSPECTIONS
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can be submitted through department mail or the responsible party can mail the
Form 15 to the Cincinnati Fire Department, Fire Prevention Division, 430 Central
Avenue, Cincinnati, OH 45202.
C.

Permit renewals will be forwarded to companies. When receiving such a renewal
an inspection must be made and forms forwarded to Fire Prevention within 30
days. Renewal applications will be stamped "Annual Renewal" and must also be
signed.

D.

Political subdivisions of the federal, state, county, local governments and schools
are exempt from fees. Exemptions should be noted under comments.

F.

Copies of permit applications and renewals are filed at the Fire Prevention
Bureau. The Fire Company receives a copy of the permit after it has been issued.

G.

Permits are not issued until the fees have been paid. Operating without a permit is
a violation of the CFPC 1201-57.

1001.21

Inspection Practices with Reference to Gas Supply Equipment and Gas
Burning Appliances

A number of serious gas leaks and gas explosions have occurred. Some of them required
much of our time and work to resolve. Gas leaks and explosions are serious. They not
only present great danger to citizens and their property, but also to us, who must respond
to the scene, and remain, until the emergency is cleared. The best approach is to detect
unsafe conditions and correct them before leaks develop.
Experience has shown that good inspections result from a combination of knowledge of
pertinent laws, regulations, hazards, an inspector's ability to recognize conditions that can
cause a fire or explosion, and conditions that contribute to the spread of fire.
A good visual inspection of all exposed parts of gas meters, piping, connections,
appliances, pressure regulators, valves, street stops, and any other part of the gas supply
system will help to find defects before they cause trouble. In any case where you have
reason to believe that any part of the system is improper, you shall issue a corrective
order to the proper person and notify Duke Energy.
Street stops must be accessible to shut off gas flow. When stop cannot be located, or if
the valve is not accessible due to position, debris, stones, etc submit a Form 47 to the Fire
Prevention Bureau listing the address and condition.
All parts of the gas supply system must be accessible for servicing and emergencies.
Storage of combustible materials, under gas meters, is prohibited. Brooms, mops, etc.
shall not be in same enclosure with built in gas furnaces.
Gas piping should be properly supported. Examine piping for possible defects.
This piping shall be sealed at the basement wall to prevent entry of gas or water. For
complete protection, any opening in basement walls, including cracks, should be sealed
to prevent gas from entering the building that may be escaping from street main leaks.
Make these recommendations to building occupants and owners.
Where there is evidence of poor workmanship on gas piping and appliances, issue orders
for corrections, recommending that a competent person perform the work. Gas piping

CONDUCTING FIRE PREVENTION INSPECTIONS
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should not be installed into or through air ducts, clothes chutes, chimneys, gas vents,
ventilating ducts, dumb waiters, or elevator shafts.
When gas burning appliances have been disconnected from gas feed lines, the ends shall
be closed with threaded plugs or caps, in addition to shutting off the control valve for the
pipe.
Examine basement drains, both for smell of gas and for water level. Advise occupants
that water in the drain traps of infrequently used basement floor drains, showers and
laundry tubs often evaporates and permits gases to enter the building from the sewer
system. Running a little water, at regular intervals, into the drains, will prevent this from
happening.
Good inspection work detects conditions that can cause fires and explosions.

1001.23

Inspecting Gas Burning Equipment and Piping

A.

Inspector will see that every gas-fueled appliance has a gas shut off controlling
gas flow to that appliance.

B.

Heating appliances, vent pipes, and energy saving devices must be approved by
testing laboratories, (Underwriters' Laboratories, etc.) as recognized by the
Cincinnati Buildings and Inspections Bureau, and permits obtained for their
installation.
Permits must be obtained from the Buildings and Inspections Bureau for all
heating installations adaptations, energy savers, and new and reconstructed
chimneys. If the owner or person responsible has any doubts, they should request
the proper information from the Buildings and Inspections Bureau.

C.

1001.25

Gas meter equipment shall be checked for stability and accessibility. Storage
under gas meter equipment is not permitted.
Unvented Gas Space Heaters

A.

The Cincinnati Ohio Basic Building Code has been modified to allow the sale and
installation of approved unvented gas space heaters for use in one-family and
two-family dwellings. These unvented gas space heaters must be equipped with
oxygen depletion sensors and listed in accordance with ANSI standards.

B.

Unvented kerosene heaters are prohibited in occupancies in use groups A, E, I, R1, R-2, R-3, and R-4 (there is an exception for 1 and 2 family dwellings). There
are other restrictions listed in Ohio Fire Code 603.4 that must be followed.

1001.27
A.

Unsafe Heating Appliances
Any heat-producing device or appliance found to be defective or in violation of
code requirements must have a violation notice issued per Ohio Fire Code 603.8.

B.

1001.29

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If compliance is not obtained or use of the appliance/device is not discontinued
the person, firm or agent shall be charged with Failure to comply and violation of
Ohio Fire Code 603.8.1 The Code Enforcement Bureau of the Fire Prevention
Division shall file charges. (The written order to discontinue use is essential to
proceed with enforcement).
Overlapping Areas of Operation Between Building and Fire Department

Cooperation in overlapping areas of inspection between the Property Maintenance Code
Enforcement (Building) and Fire Department requires continual attention and
coordination to accomplish our common goal of public safety.
The Fire Department is charged with the elimination of fire hazards, and the maintenance
and upkeep of fire protection appliances. It is also charged with the responsibility to
recognize and refer to the proper agency, conditions affecting safety and health.
1001.31 Security Coverings For Fire Escapes
A.

Written orders shall be issued for removal of all permanent security coverings
attached to windows leading to fire escapes Cincinnati Fire Prevention Code
1219.63.

1001.33 Inspection of Day Care Centers, Group Homes and Other Care Facilities
A.

When a new day care, group home, or other care facility excluding foster homes,
is licensed to operate, the Fire Specialist responsible for day care centers will
inspect the new facility and establish the fire evacuation plan, place the fire
extinguishers, and make sure the facility is in compliance with applicable codes.
The Fire Specialist will notify the fire company responsible for the inspection of
the new facility relaying inspection date and any conditions that the company fire
inspector should be aware of.

B.

When an existing day care, group home, or other care facility requests an
inspection for the purpose of completing and signing a fire inspection report, the
fire company responsible for that inspection shall conduct the fire inspection and
complete the licensing agency's fire inspection report. Along with the completed
agency's fire inspection report, the inspector shall provide a copy of the Fire
Departments Inspection Form. The request from an outside agency for the
inspection and completing the agency's fire inspection report will be made by
phone to the Code Enforcement Bureau of the Fire Prevention Bureau; the request
will be forwarded to the fire company responsible for the inspection on an
inspection request Form 107.
An outside agency's fire inspection report will be at the facility to be inspected.
These reports most generally come in two styles. One style is self explanatory
and only requires a date of inspection and a signature. The other style is a

CONDUCTING FIRE PREVENTION INSPECTIONS
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detailed check off form. This detailed form can be completed by marking the
information needed on the fire evacuation plan and the question "Is the facility
reasonably free from conditions hazardous to the safety of children and approved
as such?" The inspector is to make sure the name and address of the facility are
properly filled out. These are the only questions the inspector is required to
answer when completing the detailed style fire inspection report for an outside
agency.
In all cases, the fire inspection report for an outside agency will be on the
premises of the facility to be inspected. Do not remove the agency's fire
inspection report from the facility. Leave the fire inspection report with the
owner or manager of the facility until all violations are corrected. Sign the
agency's fire inspection report only after all violations are corrected and the
inspection is approved. In most cases, the agency's fire inspection report will
have a copy for the fire inspector. Take the fire inspector's copy and file in the
Fire Company’s files. This file will allow the fire company to have knowledge of
all group homes and care facilities in the fire company's inspection district.
1001.35
A.

Administrative Policy on Outdoor Assembly Events
To ensure fire and life safety of patrons during outdoor assembly events, the Fire
Department will enforce the following administrative policy as determined under
the Cincinnati Fire Prevention Code, Sections 1201-17 and 1201-29.
Any outdoor assembly event having any cooking device in use and over 100
persons in attendance at any one time or limited access and/or restricted egress
shall be reported to the Fire Chief by the organizing sponsor at least 14 calendar
days prior to the event.
When the outdoor assembly event involves less than 3 cooking devices or less
than 1,000 persons in attendance at any one time, the Fire Chief may cause a fire
and life safety inspection to be conducted by a certified fire inspector as deemed
necessary.
When the outdoor assembly event involves 3 or more cooking devices and/or
more than 1,000 persons in attendance at any one time, the Fire Chief shall cause
the assembly site and open flame cooking devices to be inspected and violations
corrected prior to the start of the event. The Fire Chief may cause fire inspections
as deemed necessary during the event. If the Fire Chief deems that a continuous
fire monitor is necessary for the safety of the patrons, the organizing sponsor shall
pay the cost of the monitor(s).
In all outdoor assembly events, the Fire Chief shall determine how many monitors
are necessary and what rank and specialty knowledge is needed to ensure the
safety of the patrons.
It is the responsibility of each Company Commander to be aware of events in
their first in running area concerning outdoor events.
Each Company Commander is responsible for informing the management of
establishments in their inspection district that would be likely to sponsor an

CONDUCTING FIRE PREVENTION INSPECTIONS
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outdoor event or festival, of Fire Department’s policy and requirements. This can
be done in the course of your routine inspection program.
1001.37
A.

School and Recreation Center Inspections
A copy of a Fire Inspection Form is required to be given to all schools and
recreation centers for submitting for State and Federal funding. The fire inspector
shall be required to deliver a copy of the Fire Inspection to the administrator of
these premises.
The procedure for handling fire code violations is outlined in 1003.05B.

1001.39

A.

Vacant Premises

Per the Ohio Fire Code 311.2.1 all exterior openings and interior openings
accessible to other tenants or unauthorized persons shall be boarded, locked,
blocked or otherwise protected to prevent entry by unauthorized individuals. Any
vacant building found unsecured shall be reported to the Fire Prevention Bureau.
The Fire Prevention Bureau will refer the building to Property Maintenance Code
Enforcement to initiate a barricade case.


=== 1002 Inspection Categories ===
CATEGORY SYSTEM
Section 1002
Rev. 3/15
Page 1 of 4
CHAPTER X Inspection Duties
SUBJECT 2 Category System
1002.01

Objective

A.

Place occupancies in categories relating to their relative hazard to life and
property from fire.

B.

Properties that present special hazards or which are documented habitual
offenders of the fire code shall be inspected with greater frequency. In order to
meet this objective it may be necessary for districts to detail personnel from one
company to another for inspection purposes on a daily basis.

C.

Proper category placement of occupancies is a primary means of eliminating
unnecessary inspection of good properties at the expense of not inspecting the
more important properties.

1002.03

Company Commander's Responsibilities

The Company Commander is responsible for managing the assigned inspection district,
including setting priorities and categories with the approval of the District Chief and the
Code Enforcement Bureau of the Fire Prevention Division. When setting priorities,
existing violations, permit renewals, right to know inspections and habitual overcrowding
at places of assembly shall take precedence.
It is the responsibility of the Company Commander to inform the District Chief and the
Code Enforcement Bureau of the Fire Prevention Division when inspection priorities are
not being met due to a lack of personnel.
The occupancy types listed below should be used to determine the frequency of
inspections and the number of inspections required for a property.
Any circumstances requiring more frequent inspections shall be reported to the Company
Commanders who will determine the frequency of inspections.
A.

Dwelling houses (one, two and three family residences)
One inspection for each dwelling unit.
Frequency, three years, or greater, not to exceed 5 yrs.
Owner occupied detached single family dwellings are to be inspected only upon
request, complaint, Fire Department order, or when all other target inspections are
completed.

B.

Multi-family dwelling (four family or more)
One inspection for each dwelling unit plus one additional inspection for each
hazard area such as boiler rooms, storage areas, retail stores, offices, etc.
Frequency yearly.

CATEGORY SYSTEM
Section 1002
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C.

Storage Buildings and Warehouses
One inspection for each occupancy plus one additional inspection for each special
hazard area such as fork lift fueling stations, boiler rooms, offices, etc.
Frequency yearly.

D.

Business and mercantile buildings
One inspection for each occupancy plus one additional inspection for each special
hazard, such as storage areas, computer rooms, equipment rooms, boiler rooms,
etc.
Frequency yearly. Hotels shall be inspected during the first half of the year. The
State of Ohio currently inspects hotels during the second half of the year.

E.

Industrial Buildings
One inspection for each building plus one additional inspection for each special
hazard area such as flammable liquid storage areas, extra hazard processes, etc.
Frequency yearly.

F.

Hospitals and Homes
One inspection for each building plus one additional inspection for each special
hazard area such as operating rooms, compressed gas storage areas, machinery
rooms, laundries, maintenance shops, etc.
Frequency yearly: during the second half of the year. The State of Ohio is
currently inspecting these occupancies during the first half of the year.

G.

Penal and Correctional
One inspection for each building plus one additional inspection for each special
hazard area such as boiler room, assembly areas, guard stations, etc.
Frequency yearly

H.

Schools and Assembly Halls
One inspection for each building plus one additional inspection for each hazard
area such as auditoriums, boiler rooms, storage rooms, etc.
Frequency Every Six Months
At least one inspection per year shall be conducted while school is occupied.

I.

Places of Assembly
One inspection for each building plus one additional inspection for each hazard
area such as stages, dressing rooms, projection booths, etc.
Places of outdoor assembly will also have an inspection for the seating and stage
area/areas.
Frequency Life Safety Inspection not less than once every six months.
Regular Fire Inspection every six months.

CATEGORY SYSTEM
Section 1002
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J.

Special Occupancies
One inspection for each building plus one additional inspection for each hazard
area.
Group homes and similar occupancies are considered individual dwelling units for
code purposes but inspected at least every 6 months.
Frequency Every Six Months

K.

Condemned and/or vacant structures and lots
One inspection for each building. Condemned and/or vacant structures inspected
as often as deemed necessary, but not more than once per year with the approval
of the District Chief. Vacant lots are to be inspected only upon request,
complaint, or if targeted as a special hazard.

1002.05 New Construction
The New Construction Inspection form (F-119) shall be initiated by the District Chief
whenever there is a major construction or remodeling project within their District. For
our purposes, major construction or remodeling will be defined as any building or
remodeling project that is more than minor or residential in nature and/or which has fire
protection, fire suppression or alarm systems, private fire hydrants or any other special
system included. Residential Buildings, four units or larger with any of the above named
systems, may be included.
After the form is initiated by the District Chief, the project shall be reviewed with the
Company Commander so that both will be familiar with the project. After the review, the
project shall be assigned to the person who shall be responsible for the routine inspection.
In almost every case, assignment should be made to the Company Commander or
regularly assigned company officer of the inspection district where the construction
project is located.
Upon receipt of the assignment, the Company Commander shall inspect or cause the
project to be inspected at least as often as the District Chief has directed, and will further
insure that all aspects of the Fire Prevention Code are being complied with.
The Company Commander shall also cause the findings of each inspection be
documented in the Fire Inspection Module as a two month inspection. It should be noted
by all that the assignment of these projects will be made in writing and the persons so
assigned will be responsible for seeing that proper inspections are carried out either until
the building is completed or until properly relieved by having the project assigned to
someone else. This procedure does not relieve the District Chief from their responsibility
of overall supervision of new construction within their District.
New construction and remodeling permits are available in the Fire Inspection Module
through the Reports menu. This shall be reviewed monthly by the Company Commander
to insure that the company is aware of construction activity in their inspection district.

CATEGORY SYSTEM
Section 1002
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1002.07 Pre-Fire Planning
Pre-Fire Planning is an integral part of the inspection of large, complex or special hazard
properties. Pre-fire plans shall be made with sketches showing important features
including utilities, stairs, elevators, fire suppression systems, etc. for such properties.
Companies shall maintain a Pre-Plan Book containing these sketches on their apparatus.
Companies shall exchange sketches and information so the Pre-Plan Book contains
sketches and information on all large, complex, or special hazard properties in their first
and second alarm running district. (Refer to 202.02 Pre-Planning)
1002.09 Reports and Records
A. Inspections shall be recorded as outlined in the report manual and procedures manual
1001.13.
B. Post Fire entries shall be made in the Fire Inspection Module. The Company Officer
in charge of the inspection shall be made aware that a fire has occurred in their
inspection district. The Company Officer in charge of the inspection shall create a
Post Fire Inspection in the Fire Inspection Module and input the information into the
system.
C. A target inspection system shall be devised by each Company Commander for the
assigned inspection District to assure that inspections are being made within the
frequency parameters outlined in 1002.03. This system shall be coordinated with the
companies District Chief.
1002.11 Responsibilities
Company Commanders shall make every effort to keep their inspection program within
these guidelines. The Code Enforcement Bureau of the Fire Prevention Division will
assist with special problems and following up on referrals. The District Chief has overall
supervision responsibilities for their Fire District.
District Chiefs and Company Officers are to utilize the Unit Inspection Program
whenever possible.


=== 1003 Violations and Referrals ===
FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 1 of 7
CHAPTER X INSPECTION DUTIES
Subject 3

Fire Code Violations and Referrals

1003.01

Objective

A.

To outline procedures to be used when Fire Code Violations are found and not
corrected in a timely fashion.

B.

To outline procedures used when code violations other than fire code violations
are found.

1003.03

Fire Code Violations

A.

The goal of the Cincinnati Fire Department vision is to enforce the Cincinnati Fire
Prevention Code (CFPC) and the Ohio Fire Code (OFC). Voluntary compliance
will be used whenever possible, where this is not possible, the power to compel or
prosecute will be used.

B.

All Fire Code violations shall be documented on the Fire Department Inspection
Form within the Fire Inspection Module (FIM). In the event that the FIM is
unavailable, violations and inspections shall be documented on a Form 109.
These violations shall then be documented in the FIM as soon as it is made
available.

C.

Fire Code violations must be noted on the Printed Fire Department Inspection
Form, documented in the FIM and a copy given to the responsible person. If
doubt exists as to whether a condition is within the scope of the inspector’s
authority, or if a code is in fact being violated, the inspector will delay writing the
order and secure assistance from the Company Officer or Fire Prevention Bureau
before issuing orders or referring the inspections. If a violation is corrected in
your presence, document the violation and correction in the Fire Department
Inspection Form within the FIM.

D.

If a responsible person is not on the premises, the Fire Department Inspection
Form shall be printed with a copy hand delivered, mailed, faxed, or e-mailed to
the responsible person. Care shall be taken to find out who is directly responsible
for hazards when they are found. The occupants may have created the hazard and
they should be responsible for the elimination of the hazard.

E.

When defects are found, the inspector shall attempt to gain compliance. The
inspector shall make every effort to contact the responsible person and shall issue
a violation notice for three visits by documenting in the FIM. If after two
inspection visits, compliance has not been achieved; the Company Officer shall
inspect and attempt to gain compliance. If this fails, the inspection is then to be
referred to the Code Enforcement Bureau of the Fire Prevention Division.

F.

All entries in the FIM shall identify the inspector by badge number and last name.

G.

When adding violations in the FIM, the comment field shall be used to identify
corrective actions for the responsible person and locations of the violations.

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 2 of 7

1003.05 Fire Code Violation Notices to Publicly Owned Properties
A.

Notice of violations pertaining to city-owned buildings shall be e-mailed or sent
through Intradepartmental mail to the Code Enforcement Bureau of the Fire
Prevention Division.

B.

Notices of violation pertaining to Cincinnati Public Schools shall be e-mailed or
sent through Intradepartmental mail to the Code Enforcement Bureau of the Fire
Prevention Division. The violations will then be forward the violations to the
Cincinnati Public School, Safety Director. In the event of noncompliance, after a
reasonable length of time, notify the Code Enforcement Bureau of the Fire
Prevention Division.
Notices of violation for parochial and private schools shall be forwarded directly
to the school’s administration.

C.

1003.07
A.

To expedite compliance with orders issued to the Cincinnati Metropolitan
Housing Authority for noncompliance with Section CFPC 1235-3, Fire personnel
may call 381-2730. However, in all cases the written violation notice must be
sent for documentation purposes.
Fire Protection Systems Testing Guidelines
The scheduling, witnessing and documentation of Fire Protection systems tests,
other than, standpipe systems, will be handled by the Code Enforcement Bureau
of the Fire Prevention Division.
If fire companies, District Chiefs, or other Fire Department personnel are
contacted with regard to scheduling or witnessing an Acceptance Test, refer the
person to the Code Enforcement Bureau of the Fire Prevention Division.
To ensure that all tests are uniform and to also expose our personnel to the
Acceptance Test basics, the Code Enforcement Bureau of the Fire Prevention
Division has issued a “Fire Protection System Testing Guidelines Book”. This
book is available to representatives of the Fire Protection Systems Industry, the
Construction Industry and anyone else who may have a genuine interest in Fire
Protection Systems.

B.

Test sheets for standpipes will be forwarded to the District Chief at the time a
standpipe test is assigned. When the test is finished, one form shall be kept by the
District Chief for district files. The second copy shall be returned to the Code
Enforcement Bureau of the Fire Prevention Division. District Chiefs shall
supervise the witness of test and submit completed Form 239/standpipe test with
all pertinent information and approval or disapproval through channels to keep the
Fire Prevention Bureau for permanent record-keeping and notification to the
Building Department of test results. Refer to the Cincinnati Fire Department Fire
Protection System Testing Guidelines booklet for additional information.

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 3 of 7
1003.09
A.

Residential Smoke Detectors
Residential Smoke Detectors: Most residential occupancies are required by the
Cincinnati Fire Prevention Code to have installed and in operating condition an
early fire warning system.
This being part of the Cincinnati Fire Prevention Code Chapter 1235, it is the
responsibility of the Fire Department to enforce.

B.

For all properties only detectors with the U.L. Label will be acceptable, in
residential rental properties photoelectric smoke alarms are required outside of
sleeping quarters. All smoke alarms/detectors shall be installed and maintained in
accordance with the Ohio Fire Code Sections 907.2.10.1 and the Cincinnati Fire
Prevention Code Section 1235-3.

C.

It is the responsibility of the owner of the building to install the devices. With the
exception of photoelectric smoke alarms required outside of sleeping quarters it is
the tenants responsible for maintenance of detectors/alarms as pertains to
replacement of batteries or, in the case of inoperative AC electric or battery
powered smoke detectors, it is the tenant’s responsibility to notify the building
owner of the inoperative device.
Violation notices issued should state the specific violation. Rental property owners
are required to inspect the required photoelectric smoke alarms annually and when
executing new lease agreements; and report their findings to the Cincinnati Fire
Department.
Property Owners should use the Cincinnati Fire Department’s Property Owner
Photoelectric Smoke Alarm Inspection Form to document their smoke alarm inspection
results. The form has been placed on the City of Cincinnati website at
http://www.cincinnati-oh.gov/fire/safety-prevention/smoke-alarms/ If the owner has
generated a similar form that documents the following it is acceptable:
Annual inspection completed on this date __________
Date of a new lease agreement______________ and the following unit's alarm/s was
inspected: ______________
All units inspected are in working condition: Yes No
Owner's Initials:
The documentation of the required inspection shall be posted in the building’s boiler
room or furnace room at all times. Cincinnati Fire Inspectors will check the records when
inspecting the property, in the same manner they check fire extinguishers test records by
checking the dates and results of the owners’ inspection.

D.

In addition to 1003.09C, the City Solicitor has ruled that a visual inspection to
determine the presence of smoke detectors is all that is required by the Fire
Department inspector. Inspectors can observe the built-in indicators, which signal
an inoperative detector such as LED (Light Emitting Diode) not working, audible
and mechanical indicators, or questioning the tenants as to the status of the smoke
detector.

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 4 of 7
Company Officers shall refer any problems or questions to the Fire Prevention
Bureau.
E.

When the Cincinnati Fire Department has responded to a fire in a dwelling or
multi-dwelling and smoke detectors have not been installed by the owner, as
required per Cincinnati Fire Prevention Code Section CFPC 1235-3, or
maintained by the tenants and /or the owner, as required per Cincinnati Fire
Prevention Code Section CFPC 1235-5, the District Chief or Officer in Charge
shall contact the Code Enforcement Bureau of the Fire Prevention Division who
will initiate the necessary legal action.
Contact the Code Enforcement Bureau of the Fire Prevention Division and a
Specialist will immediately be assigned to the case.
The assigned Specialist will go to the Hamilton County Justice Center to sign a
case against the violator. The Specialist will sign a warrant, a complaint, and an
affidavit. The assigned Specialist will check records to verify the correct name of
property owner and will file on the owner of record and name the District Chief or
Officer in Charge as witnesses to be subpoenaed.
At other times that violations of the Cincinnati Fire Prevention Code Sections
CFPC 1235-3 or 1235-5 are observed, violation notices shall be issued following
the normal inspection procedure with compliance time as stated as within 24
hours of notice.
Prompt follow-up reinspections shall be made and if compliance is not obtained
within nine calendar days follow the instructions as outlined above for fire
response violations.
The assigned Specialist will name the Fire Inspector as a witness to be
subpoenaed for trial. When the owner comes to trial, the Company Inspector
and/or District Chief will be there to testify as witnesses to the violation and the
Specialist as to the correct owner.
In absentee owner or rental agent cases where, after a concerted effort, the orders
cannot be served in person, complete an inspection with violations in the FIM, use
the print envelope feature in the FIM or type an address on a Fire Department
envelope. It is imperative that the owner or agent’s name and address are correct.
Forward the envelope, through channels, to the Fire Prevention Bureau as soon as
possible.
The Code Enforcement Bureau of the Fire Prevention Division will notify the
company officer that delivery has been achieved by forwarding a copy of the
return receipt from the United Postal Service.

1003.11

Code Violations Other Than Fire Code Violations

A.

The Fire Inspector’s primary responsibility is to enforce the Cincinnati Fire
Prevention Code and the Ohio Fire Code.

B.

Inspectors should immediately request assistance as needed to save lives and

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 5 of 7
notify the Code Enforcement Bureau of the Fire Prevention Division by
telephone of hazards causing an immediate threat to life.
C.

1003.13
A.

1003.15
A.

Hazards presenting a less imminent danger shall be forwarded through the
company to the Code Enforcement Bureau of the Fire Prevention Division for
referral to the proper authority.
Open Vacant Buildings
Vacant buildings which are unsecured or are being vandalized and require
boarding up shall be referred to Fire Prevention for referral to the Department of
Buildings and Inspections. Refer to Section 110 for Unsafe Buildings in the Ohio
Fire Code.
Overcrowding/Places of Assembly
Overcrowding is possible in a place of assembly and also in other occupancies
such as businesses.
The following example should serve as a guide to the Fire Inspector:
If a place of assembly is posted for 105, and the Fire Inspector finds an occupancy
load of 155, the Fire Inspector is to give written orders to immediately bring the
occupancy load to the posted level. Refer to Section 107.6 of the Ohio Fire Code.
These orders are written for immediate compliance because these conditions
constitute an immediate or impending hazard of fire inimical to life and/or
property and the person affected shall comply within the time provided by this
notice or order, without right of appeal. When the responsible person complies
immediately, then the Fire Inspector’s responsibility has been fulfilled. This shall
be considered an inspection and shall be documented in the FIM.
If a Fire Inspector returns to the place of assembly and finds overcrowding a
second time, then initiate written orders and cause the responsible person to be
cited to court. Future overcrowding by the same responsible persons will be
cause for a citation to court along with issuing written orders.
The Fire Inspector has 30 days to city the responsible person to court for
overcrowding. To cite a person for overcrowding, the Fire Inspector is to refer
the citation process through his Company Officer to the Code Enforcement
Bureau of the Fire Prevention Division. If overcrowding occurs during nonbusiness hours, refer the situation to the Code Enforcement Bureau of the Fire
Prevention Division during the next business day. The Fire Inspector is
responsible for obtaining the necessary information to cite the responsible person.
The necessary information should include:

1.

The date and time of the violation.

2.

The full name and home address of the responsible person.

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 6 of 7
3.

The responsible person’s date of birth, height, weight, color of hair and eyes, sex,
race and social security number.

4.

The responsible person’s employer and address.

5.

A written explanation of the reason for the citation.

6.

The number of occupants counted (not an estimate) and the posted maximum
occupancy. The Code Enforcement Bureau of the Fire Prevention Division will
list the Fire Inspector as a witness for court appearance. The involvement of the
Code Enforcement Bureau of the Fire Prevention Division is to maintain
consistency in the paperwork, court proceedings and to assist the Fire Inspector in
technical aspects of the Fire Code and court demeanor.
Overcrowding is the same as blocking exit way aisles or chaining exit doors in the
closed position. The Fire Inspector shall not allow these violations to exist.
If a responsible person refuses to correct an overcrowded situation after written
orders have been issued, then have the responsible person arrested by a Police
Officer using the CFPC Section relating to “Failure to Comply with Orders”,
Section 1201-47. When you have the responsible person arrested and the place of
assembly is still operating under the second responsible person, the Fire Inspector
issues written orders to the second person to eliminate the overcrowding situation.
If the second responsible person refuses to correct the violation, then have the
second person arrested. Follow this pattern until the last responsible person is
arrested and the place of assembly is evacuated and closed.
The Fire Inspector must confer with the District Chief, or if not certain of the
proper arrest procedures, request the District Chief’s presence at the scene of the
overcrowding. Obtain the necessary information required for Hamilton County
municipal warrant, affidavit, and complaint forms, as listed under “citing to court
procedures”. The District Chief, arresting Police Officer, or County Clerk can
help fill out these forms, if the proper information has been obtained. The Fire
Inspector shall go to the Justice Center to sign on owner, agent or responsible
person.
Cincinnati Police officers have the authority to cite for overcrowding situations
above the maximum occupancy limit as determined by the Fire Department
through the Neighborhood Quality of Life Uniform Code (Chapter XVI of the
Cincinnati Municipal Code).
When inspecting an occupancy which falls under the category of a place of
assembly, but it does not comply as a place of assembly, initiate written orders to
bring the occupant load to 49 using the Ohio Fire Code Section 107.6 for
overcrowding. If the responsible person refuses to bring the occupant load to 49,
follow the arrest procedures for failing to comply with orders (CFPC 1201-47)
until the establishment is evacuated and closed.
The guideline for overcrowding in occupancies other than places of assembly,
when the responsible person will not cooperate and reduce the occupancy load for
the Fire Inspector, is to follow the chain of command and request a Building

FIRE CODE VIOLATIONS AND REFERRALS
Section 1003
Rev. 3/15
Page 7 of 7
Inspector to respond to the scene. The Building Inspector will determine if the
occupancy is overcrowded and bring the occupant load to the safe level, cite, or
have the responsible person arrested. The Fire Inspector will appear in court, if
necessary, as a witness to the overcrowded situation.


=== 1004 Unsafe Vacant and Abandoned Bldgs Marking System 20.06.20 (1) ===
UNSAFE VACANT AND ABANDONED BUILDINGS MARKING SYSTEM
Section 1004
Rev. June 2020
Page 1 of 3
CHAPTER X
Subject 4

Unsafe Vacant and Abandoned Buildings Marking System

1004.01

Objective
A.
To outline procedures to be used for standardized placards to be applied to unsafe vacant
and abandoned buildings in the City of Cincinnati as defined in the 2017 Ohio Fire Code (OFC)
section 110 and the Ohio Revised Code 3737.41 in divisions A, B and C.
B.
For the placard system to alert responding companies and Incident Commanders to
possible hazards to use during Size-Up at emergencies.

1004.03

Scope
A.

1004.05

The marking system implemented in this procedure shall only be used on vacant and
abandoned buildings determined to be Hazardous or Sever Hazards within the City of
Cincinnati.

Definitions
A.
Unsafe Buildings- after inspection by a certified fire safety inspector, the building is
found to be of improper repair, by reason of age and dilapidated conditions, holes in floors,
missing or defective means of egress, missing or defective stairs, missing landings, open roofs,
defective fire escapes or any other reason, is especially liable to fire or endangers life or other
buildings or properties.
B.
Abandoned Building- a structure that is not occupied, being maintained or used for any
purpose. The structure may be unsecured and in a state of obvious disrepair or neglect.

1004.07

Inspection
A.

Company Commanders shall coordinate the inspection of vacant and abandoned
buildings in their inspection district.
a.

B.

C.

A list of condemned and vacant buildings can be obtained from the Fire
Inspection Module in the Reports menu. This list can be queried by Company
Inspection District.

Fire Companies shall utilize the Unsafe Vacant Building Inspection Form (Form 178,
available on S drive) during the inspection process.
a.

These forms shall be kept on file at the fire company responsible for the
inspection of the property.

b.

Vacant buildings shall not be entered during inspection process without
permission from a building owner or a search warrant.

These structures may be re-inspected annually at a time determined by the
Company Commander. Companies shall routinely review these structures to be alert for

UNSAFE VACANT AND ABANDONED BUILDINGS MARKING SYSTEM
Section 1004
Rev. June 2020
Page 2 of 3
changing conditions at the properties. These buildings shall be reviewed at least monthly
during an evening drill by fire companies.
D.

A list of vacant and abandoned buildings determined to be Hazardous or a Severe Hazard
shall be kept continually updated at the fire company responsible for the inspection and shall
be posted in the joker room.
a.

1004.09

Other lists of vacant and abandoned buildings may be sent to Fire Companies for
inspection by the Community Risk Reduction Division.

Placards

A.

The following placard symbols shall be utilized to indicate:

HAZARDOUS- This symbol shall mean that structural or interior hazards exist, and interior firefighting or
rescue operations should be conducted with extreme caution.

SEVERE HAZARD- This symbol shall mean that structural or interior hazards exist to degree that
consideration should be given to limit firefighting to exterior operations only, with entry only occurring for
known life hazards. Prior to the designation of a Severe Hazard for a building, approval of a District Chief is
required.

B.

Additional symbols shall be circled at the bottom of a placard to indicate the following

UNSAFE VACANT AND ABANDONED BUILDINGS MARKING SYSTEM
Section 1004
Rev. June 2020
Page 3 of 3
hazards:
a.

R/O - Roof open

b.

S/M- Stairs, steps and landings missing

c.

F/E- Avoid fire escapes

d.

H/F- Holes in floor

The marking system is not meant to replace or negate the need for a Premise History for
hazardous buildings.

C.

Vacant and abandoned buildings determined to contain no hazard shall not be placarded.
**Not all buildings condemned or ordered to be kept vacant have structural hazards.

D.
1004.11

Placards are available through Community Risk Reduction Division.

Placard Placement on Buildings
A.

The appropriate placard shall be placed on the building by the Fire Company or
the Community Risk Division.

B. The placard shall be placed on the A (address side of the building) where it can be readily
visible by Fire Companies.
C. All weather placards are available through Community Risk Reduction. The all-weather placards
can be securely posted on buildings with screws or nails in a non-destructive way. Double sided
tape will be available through Community Risk Reduction Division for buildings which screws,
or nails cannot be used.

1004.13

Operations at Unsafe and Abandoned Buildings with Placards
A. Defensive operations should be considered for advanced fires. Interior operations at
these buildings shall only occur after the Incident Commander has conducted an in-depth
size up.
B. Entry shall only be made only for fires in the incipient phase.
C. Crew size and entry time shall be limited and closely monitored.
D. The use of hose lines, tag lines and thermal imaging cameras are mandatory.
E. These markings are only a guide to the hazards that may be encountered in a building.
Hazards may change throughout time. A detailed size-up shall always be completed for
all buildings to determine appropriate fire ground strategies and tactics.


=== 1005 Establishment of Firewatch ===
Establishment of Fire Watches and Notification of Impairments
Section 1005
3/15
Page 1 of 4
CHAPTER X INSPECTION DUTIES
Subject 5

Establishment of Fire Watches and Notification of Impairments

1005.01

Objective
A.
To outline procedures for the establishment of fire watches in the City of Cincinnati as
defined in the Ohio Fire Code (OFC) section (7) 901.7
B.
To outline procedures for members of the Cincinnati Fire Department who will serve as
Fire Watch Personnel
C.
To outline procedures for members of the Cincinnati Fire Department who serve as Fire
Watch Personnel

1005.03

Scope
A.

1005.05

The establishment of fire watches and notification of impairments in this procedure shall
occur when fire protection system fails, are out of service, demolition/additions to a building
occur, there have been an excessive number of preventable activations or nuisance alarms.

Definitions
A. Fire Watch- A temporary measure intended to ensure continuous and systematic inspection
of an occupied building or portion thereof by one or more qualified individuals for the
purpose of identifying and controlling fire hazards, detecting early signs of unwanted fire,
raising an alarm of fire and notifying the fire department.
B.

C.
1005.07

Impairments- Where a required fire protection system is out of service, thus impairment
is the state of being diminished, weakened, or damaged.
Fire Protection System- Fire Alarm, Sprinkler or Standpipe System

Fire Watch Requirements
A. If a fire protection system fails, is out of service, demolition/additions to a building occur,
there have been an excessive number of preventable activations or nuisance alarms, a
building owner (or their representative) may be required by the Fire Department to provide a
fire watch until the system is repaired. If the building is occupied a fire watch is mandatory.

Establishment of Fire Watches and Notification of Impairments
Section 1005
3/15
Page 2 of 4

1005.09

Fire Watch Establishment

A. Company Officers discovering Fire Alarms, Sprinkler or Standpipe Systems out of service in
occupied structures or structures that will be occupied soon thereafter shall assure Fire
Watches are established in accordance with the Ohio Fire Code Section 901.7 “Systems out
of Service”. When establishing fire watches, company officers will meet with the owner or
his representative and explain the fire watch requirements as outlined in this section of the
Procedure Manual. In addition, such officers are to secure a written agreement with the
owner or his representative using the Cincinnati Fire Department’s “Fire Watch Agreement”
form located on the All CFD Drive in the folder labeled Fire Watch.The Fire Watch folder
contains a sample watch agreement, a blank fire watch agreement and a sample fire watch
log. A copy of the established fire watch agreement and a copy of the fire watch log are to be
given to the owner or his representative. Fire Companies are to carry the documents on their
apparatus for use in the field.
B. Fire Officers who are unable to establish written fire watch agreements with property owners,
whose structures are occupied are to call the Fire Communication Center and request a Fire
Prevention Fire Specialist respond to their location to handle the matter.The assigned Fire
Specialist will thereafter be responsible for securing the fire watch agreement and assuring
the defective system is returned to service.
C. In Impairment cases when a Fire Specialist is not called to the scene, such as when the
structure is not occupied, the fire company officer will ensure the Fire Department is notified
of the situation by means of departmental email, teletype messaging and submit a premise
history if the impairment is projected to last beyond the officer’s tour of duty. In addition,
fire company officers are to continue the CFD’s Standard Operation Procedure of notifying
the owner or his respentative of impairments if they are not on the scene by calling a Key
Holder, etc.
D. When impairments are handled by Fire Specialists or in a rare occasion by another member
of Fire Prevention, such members will also notify the CFD of the situation by means of
departmental email, teletype and submitting a premise history if the impairment is projected
to last more than 24 hours.
E. The District Chief of the District experiencing the situation is also to be briefed by the person
in charge. The Fire Prevention Bureau will follow up on all defective required fire protection
systems, assuring that the systems are working properly. Fire Companies are not to be used
to handle such matters.

Establishment of Fire Watches and Notification of Impairments
Section 1005
3/15
Page 3 of 4
F. Personnel utilized to conduct the fire watch are individuals who are able bodied having the
capacity to fufill the fire watch duties. The individual or Individuals sole duty is to watch for
the occurrence of fire or other emergencies.
G. A professional security company may not always be needed, but may be required by the Fire
Department when life safety conditions warrant such action. In extreme situations, the Fire
Department can order the owner to hire Cincinnati Fire Department members to carry out fire
watch duties.An example of such would be an owner that fails to carry out the terms of a fire
watch agreement.
H. In general, one individual should be able to carry out fire watch duties for three floors within
20 minutes. In larger more complex structures there may be a need to reduce the 20 minute
coverage to one individual for two floors. For more complex structures, seek the direction of
a member of Fire Prevention may be applicable.
I. The number of personnel involved in the fire watch must be adequate to ennsure each floor,
level, and room of the fire area is to be covered. All common areas, public corridors,
stairwells, storage/locker rooms, mechanical/machinery rooms, electrical, boiler and other
fuel fired appliance rooms, parking garages, service rooms and offices are to be patrolled
during the Fire Watch and within the 20 minute time frame.
J. In order to accomplish the Fire Watch Establishment Objectives:
1.
2.
3.
4.
5.
6.
7.

1005.11

Know what is impaired
Know who the responsible party is
Know the building use
Know the size of the structure
Know if the building will be occupied during the impairment
Estimate the time the impairment will last
Determine the number of individuals needed to carry out fire watch duties

FIRE WATCH PERSONNEL DUTIES
A. Fire watch personnel are to keep diligent watch for fires in the areas affected. The person or
persons performing the fire watch are not permitted to perform any other duties. Each floor
of an impacted building shall be patrolled every 20 minutes on a 24 hour basis until the fire
alarm and/or fire protection system has been restored to normal operating condition.
B. Fire watch personnel are to be familiar with facilities and procedures for sounding an alarm
in the event of a fire and have a means of notifying the Emergency Services.

Establishment of Fire Watches and Notification of Impairments
Section 1005
3/15
Page 4 of 4
C. Fire watch personnel shall identify any fire, life or property hazard. If they discover smoke or
fire, fire watch personnel must:
1. Pull the nearest pull station if system is working or continuously sound the airhorn that is
required if the fire alarm will not annunciate.
2. While exiting the building radio in the following: the presence of a fire, what floor it is on
and any other pertinent information to individuals that are also performing fire watch duties.
The individual at the base of the structure near a phone will call 911 from that location
unlesss such area is impacted by the emergency. In the case of a Cincinanti fire watch detail
the member in charge of the detail will call the Cincinnati Communication Center informing
them of the emergency. In all incidents 911/ Fire Dispatch shall be called by a member of the
fire watch team.
3. Fire watch personnel are not to put themselves in jeopardy.
4. Fire watch personnel shall carry cell phones to communicate with 911 Operators and others.
5. Fire watch personnel shall carry signaling devices to alert any occupants of the presence of
alarm, fire or other hazardous condition.
6. Fire watch personnel shall carry a Cincinnati Fire Department radio to communicate with all
Fire Watch personnel and any additional equipment that is needed to carryout their fire watch
duties.
7. Fire watch personnel shall maintain a log of fire watch activities, and shall record their
activities in ink. The logs will be maintained by the building owner until he is relieved of fire
watch duties.
8. All members are required to complete the Cincinnati Fire Department Annual Centrelearn
Fire Watch Training.


=== 101 Administration ===
INTRODUCTION
Section 101
Rev. 2/14
Page 1 of 2
Chapter I - Administration
Subject 1 - Introduction
101.01 Purpose
To provide a standard, written source of Departmental policies and procedures which will
promote the effective and efficient operation of the Fire Department.
101.03 Policy
The Cincinnati Fire Department shall establish a Procedures Manual containing written,
standardized policies, procedures and rules. This manual shall be utilized by Fire
Department personnel as the official reference source of written guidelines pertaining to
departmental operations that are organizational, routine or emergency in nature.
101.05 Policy Adopted by Reference
Current manuals, references, orders, agreements and books referred to in this manual, with
additions and exceptions, are considered part of this manual, when approved by the Fire
Chief. These manuals are referred to by title, in the appropriate sections of the chapter
affected and shall include, but not be limited to; the Drill Manuals, Cincinnati Fire
Prevention Code, Report Manual, et al.
101.07 Objective
To set forth and establish the procedure manual for the Cincinnati Fire Department and
explain its underlying philosophy.
101.09 Authority
A.

Pursuant to the authority vested in the Fire Chief by State Law and local
ordinance, the procedure manual and all references therein are hereby established
as the standard, written reference source of Department rules, regulations,
policies, procedures and operations.

B.

The contents of the procedures manual shall supersede any conflicting
information contained in any other departmental publication, except General
Orders issued by the Fire Chief or his designee.

INTRODUCTION
Section 101
Rev. 10/13
Page 2 of 2
101.11 Responsibilities
A.

It shall be the responsibility of all members to familiarize themselves with and
conform to the policies, regulations and procedures contained within the
procedures manual.

B.

It shall be the responsibility of all Fire Department Officers to supervise and
command their subordinates within the guidelines and philosophies contained
within the procedures manual.

101.13 Philosophy
A.

Policies in the form of reasonable guidelines are necessary for the proper operation
of any organization. Such policies must be standardized in a workable, readable
format which is made available to all levels of the organization.

B.

Knowledge of these policies and procedures by Fire Department members is
essential for the maintenance of discipline and the development of teamwork and
morale.

C.

The policies, procedures and rules contained within this manual are intended to be
reasonable and workable guidelines.

D.

The necessity of periodic review and revision of policies and operational
procedures is recognized as a highly important component of this system. Such a
process has been incorporated as part of this manual.

E.

This procedure manual cannot be expected to provide a solution to every question
or problem which may arise in an organization established to provide an
emergency service delivery system. It is expected, however, that it will be
sufficiently comprehensive to cover either in a specific or general way, the
majority of operational and administrative activities which involve the members
of the Cincinnati Fire Department.

F.

The existence of these written guidelines is not intended to limit any member in
the exercise of good judgment or initiative in taking an action a reasonable
person would take in extraordinary situations which may arise in the fire service.
By necessity, many things must be left to the loyalty, integrity and discretion of
the members.


=== 102 Organizational Structure Updated 5-8-2020 ===
PROCEDURES MANUAL
SUBJECT:

Organizational Structure

NUMBER:

APPROVED:

102
FIRE CHIEF

TYPE:

EFFECTIVE DATE: 5/2020

Page 1 of 24

REVISED DATE: 5/2020

102.00 Purpose
A. To list and describe the duties and responsibilities of the uniformed positions within the
Cincinnati Fire Department.
B. To provide members with an understanding of the Cincinnati Fire Department’s formal
organizational structure and chain of command.
C. To provide a formal organizational chart of the Cincinnati Fire Department.
D. To provide members with an understanding of the various relationships and functions of
the Fire Department’s Divisions.
102.01 Objective
To list and define functional positions in the Fire Department thereby promoting a better
understanding of the Fire Department’s organization and function.

102.02 Fire Department
The Fire Department is organized as a Department in the city under authority of the
Administrative Code of the City of Cincinnati.
102.03 Organizational Structure
A. The organizational structure of the Cincinnati Fire Department is the traditional pyramid
type that is also common to military organizations. The chain of command type structure
leaves little doubt as to who is in charge of an incident.
B. The pyramid type of organization permits the ready exercise of authority at all levels of
the organization and maximum effectiveness in the accomplishment of the work. The
structure of the organization determines the role or function of each supervisor. The
supervisor is an integral part of the chain of command and as such transmits authority to
the next lower level of the organization.

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C. Members are to use the chain of command upward, downward and laterally in conducting
routine Fire Department business and during emergency situations. Members are to
strictly adhere to the chain of command reporting to only those supervisors ranking
directly above and transmitting orders only to those members ranking directly below.
D. Exceptions to the chain of command reporting listed in 102.03 (G) are:
1. If the Fire Captain is the Officer on a Fire Company, the FAO and Fire Fighters
report directly to that Fire Captain, since he/she is their direct supervisor for the
day.
2. If a Fire Lieutenant is the Officer on a Fire Company, the Fire Lieutenant reports
directly to the District Fire Chief during that day. However, routine firehouse
business, discipline, etc. must go through the Company Fire Captain when
submitting reports.
3. Another example when the direct supervisor differs than listed in the 102.03 (G)
is the direct supervisor for the Mask Servicing Unit Fire Fighter is the Resource
Management District Fire Chief.
4. All Fire Personnel, sworn and non-sworn, have the right and responsibility to
report possible violations of Administrative Regulation 25: Nondiscrimination/Sexual Harassment (AR 25). Fire personnel may now report any
potential AR 25 infraction directly to the Central Human Resources (CHR) or
externally through the Equal Employee Opportunity Commission (EEOC) or the
Ohio Civil Rights Commission (OCRC). Fire Department Human Resources
(FHR) and Central Human Resources will collaborate on investigations and
resolution of AR 25 complaints. This change in reporting for AR 25 is an effort to
be proactive as well as progressive, and to ensure the work environment in the
Cincinnati Fire Department is welcoming and inclusive for all of our members.
a. Step One: Filing a Report
i. Fire personnel can find an Employee Complaint Form on City
Matters at:
https://citymatters.rcc.org/citymatters/departments/hr/employeeservices/ada-eeo-employee-relations/employee-complaint-form/
ii. Fire personnel will complete the form to the best of their ability
with the necessary names and details.
iii. Fire personnel will submit the form to Central HR or CFD HR.
iv. Note: based on the severity of the alleged offense, it may need to
go directly to the Cincinnati Police Department for investigation
and potential charges. In addition, it is important to note that all
parties involved will be made aware of the filing and impending
investigation.
b. Step Two: Human Resources Communication

ORGANIZATIONAL STRUCTURE
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i. If the employee chooses to report through CHR, CHR will send an
email notification to FHR about the AR 25 complaint.
ii. FHR will email all supervising parties involved in the complaint
that an investigation is pending.
iii. FHR will order the Fire Internal Investigation Section (IIS) to open
an investigation and copy CHR.
c. Step Three: Investigation Plan
i. The CFD and CHR will work together to determine an
investigation plan to ensure cooperation from interviewees and all
involved.
ii. The CFD and CHR will take special care in communicating
sensitive details of the case to maintain the utmost confidentiality
and trust.
iii. The complainant will be informed of the investigation progress on
a regular basis.
d. Step Four: Follow-Up
i. The CFD and CHR will keep the complainant updated on the
investigative process as able as to not impede the process.
ii. Emotional support will be provided as needed/requested by the
complainant. This may be provided at any point of the reporting
process. This may be through an external entity such as PEAP or
other outside agencies as required.
iii. Processes and procedures will be reviewed and changed as needed
to avoid future incidents.
Note: Often exceptions may exist.
D. In emergencies, the chain of command may be violated. Members violating the chain
shall be prepared to justify their actions on an F-47, if requested.
E. This chain of command structure extends to the City Manager and all other Department
Heads under the City Manager. Members shall not violate the chain of command except
as permitted in Section 102.09 D.
F. Routine business requiring information from the Fire Department Division Offices, i.e.
payroll requests, leave balances, injury status, etc., shall be submitted through the chain
of command on a F-47 to the respected Division Assistant Fire Chief. If it becomes
necessary to visit Fire Department Headquarters (retirement counseling, etc.) an
appointment is required.

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G. Cincinnati Fire Department chain of command:

102.04 Fire Chief (Car 1)
A. The Fire Chief is at the top of the pyramid structure in the Cincinnati Fire Department.
Authority is derived from the city charter and is passed to lower levels of the Department
by the structure of the Department.
B. The Fire Chief is the commanding officer of the Fire Department.
C. The Fire Chief determines and establishes the policies of the Department and delegates
duties and responsibilities to department members.
D. The Fire Chief is responsible for:
1. The protection of life and property from fire, explosion and other related
incidents. As commander; the Fire Chief must assure the delivery of this service
to all within the City of Cincinnati.
2. The staffing of the Department and assigns duties to the Department members in
order to accomplish the Department’s goals.
3. Maintaining an adequate number of firefighters fully trained and equipped
together with an adequate force of officers.
4. Suspending the tour system in an extreme emergency.
5. Inspecting or directing the inspection of all units to determine their readiness and
efficiency.
6. The enforcement of the Cincinnati Fire Prevention Code and other laws dealing
with public safety and the education of the public in fire safety and fire
prevention.
7. The extinguishment of fires throughout the city and when approved by the City
Manager, in areas outside the City.
8. For the investigation of all fires to determine cause and prosecute those persons
who violate laws and ordinances involving carelessness or criminal acts with fire.

ORGANIZATIONAL STRUCTURE
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9. The enforcement of discipline throughout the Department and holds subordinate
officers responsible for their commands. Has the authority to suspend from duty
any member of the Fire Department for violation of laws, ordinances, policies or
procedures of the Fire Department.
10. For investigation of complaints from citizens involving Fire Department
members.
11. For the Fire Department budget, overseeing its preparation, implementation,
expenditures and for the procurement of equipment and supplies for the entire
Department.
E. The Fire Chief authorizes response to areas outside the City which have valid mutual aid
agreements or valid fire protection contracts.
F. The Fire Chief must maintain a high level of morale and efficiency in the Fire
Department.
G. The Fire Chief promotes a public relations program to establish and maintain public
consciousness of the Department, projects in cooperation with the public and private
organizations through media releases.
H. The Fire Chief reports to the City Manager any member of the Fire Department who by
reason of age, disease, accident or other disability, cannot properly perform the duties to
which he is assigned.
102.05 Assistant Fire Chief
A. There are five (5) Divisions in the Cincinnati Fire Department. They are: Administrative
Services, Operations, Human Resources, Fire Prevention and Emergency Management.
Each Division is commanded by an Assistant Fire Chief who is subordinate to and
answers directly to the Fire Chief.
B. An Assistant Fire Chief, once on the scene of an incident, is in Command until the arrival
of the Fire Chief, makes necessary reports, then assists in commanding and directing
operations.
C. The Assistant Fire Chief is responsible for the maintenance of discipline and for the
enforcement of laws, ordinances and procedures. Has the right to issue orders to and
command the services of any member of the Fire Department who is subordinate in rank.
Holds subordinate officers responsible for their commands. Has the authority to suspend
from duty any member of the Fire Department for violation of laws, ordinances or
procedures of the Fire Department. This suspension is subject to review by the Fire Chief
or Acting Fire Chief.
D. An Assistant Fire Chief is responsible for the property, equipment and apparatus assigned
to the Division commanded.
E. In the absence of the Fire Chief, the Assistant Fire Chief designated as Acting Fire Chief

ORGANIZATIONAL STRUCTURE
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shall have the full authority of the Fire Chief until properly relieved or for the duration of
the Fire Chief’s absence.
F. Will serve as the Duty Chief after normal business hours according to assigned schedule.
G. Responsible for other matters as assigned by the Fire Chief.
H. Administrative Services Division Assistant Fire Chief (Car 2) – The activities listed
below are assigned to the Assistant Chief in command of the Administrative Services.
1. Establishing specifications for the purchase of goods, insuring compliance with
specifications for items purchased, purchasing and accepting fire apparatus in
cooperation with the Municipal Garage.
2. Assignment of apparatus throughout the Department.
3. Liaison to City Purchasing on specifications, orders and acceptance of furnishings,
equipment and supplies for the department.
4. Supervision of the inspection and record keeping on all buildings, equipment and
furnishings of the department.
5. Procurement, record keeping and disbursing of supplies for the department.
6. Supervision of all maintenance and repairs of equipment, buildings and apparatus of
the Fire Department
7. Liaison to the City Architect in the planning and construction of Fire Stations for the
Fire Department.
8. Liaison to the Water Works to insure an adequate water supply for firefighting
activities.
9. Preparation of the annual report.
I. Operations Division Assistant Fire Chief (Car 3) – The Assistant Fire Chief of this
Division has direct responsibility for the daily activities of the four (4) Districts and the
operational units under their command, the Special Operations Bureau and the EMS
Bureau but not limited to the following:
1. Fire suppression operations.
2. Fire Prevention activities of suppression companies.
3. Paramedic and EMS operations.
4. Hazardous materials operations.
5. Explosive ordinance device (EOD) operations.
6. Technical Rescue Operations.

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7. Water Emergency response resources (Zodiac and Fire Boats) and operations.
8. Compilation of monthly and annual reports of suppression related activities of all fire
companies.
J. Human Resources Division Assistant Fire Chief (Car 4) – The Assistant Fire Chief in
command of this Division has control over all of the training of the Fire Department and
personnel matters of the Department. Listed below are activities assigned to the Human
Resources Division Assistant Chief:
1. Liaison with City Human Resources.
2. Recruiting and assisting in the hiring process of Fire Department recruits and
employees.
3. Assisting Civil Service in the preparation of promotional exams.
4. Training of the fire recruits for the Department
5. Continuing education of all members of the Department.
6. Maintaining an effective drill program for the Fire Department.
7. Supervision of courses of instruction to members in all phases of Fire Department
operations.
8. Periodic examination of members to determine any weaknesses in the training
program or in the members themselves.
9. Investigation of all Fire Department injuries.
10. Investigation of Fire Department vehicular accidents.
11. Testing new equipment and writing procedures for the proper use of Department
equipment
12. Preparation of drawings of major fires and critique of operations at those fires.
13. Observing and correcting the work of fire companies at fires, or other emergencies
when deviations from standard practice or improper, unsafe methods are observed.
14. Inspection of uniforms and fire clothes throughout the department. District Chiefs
can be assigned to perform the inspections.
15. Responsible for supervision of the Internal Investigation Section and investigations of
personnel matters.
16. Responsible for members assigned to Limited Duty.
K. Fire Prevention Division Assistant Fire Chief (Car 5) – The Assistant Fire Chief in
command of the Fire Prevention Division has the following activities under his
jurisdiction:

ORGANIZATIONAL STRUCTURE
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1. Supervision of the inspection of buildings, premises and structures for fire hazards.
2. Enforcement of Fire Prevention laws and regulations as described in the Cincinnati
Fire Prevention Code, Cincinnati Building Code, Zoning Code, Cincinnati Municipal
Code and Hazardous Materials codes and regulations.
3. Maintaining and enforcing the Permit Program.
4. Operation of the Fire Investigation/Environmental Crimes Unit to determine fire
causes and prosecute those who start illegal fires.
5. Facilitate the investigation and cleanup of hazardous materials spills or releases.
6. Maintaining records and reports of the Fire Prevention Division.
L. Emergency Management Division Assistant Fire Chief (Car 6)- The Assistant Fire
Chief is in Command of the Emergency Management Division has the following
activities under his Command:
1. Responsible to develop and manage the emergency operations plan for the City of
Cincinnati.
2. Responsible to ensure all City Departments are trained to function in the Emergency
Operations Center (EOC).
3. Responsible to manage the Fire Department Communications Center policy and
training regimes that supports the Fire Department’s response to emergencies.
4. Responsible to manage all equipment and facilities in support of the Division’s
mission which include all hardware and technology assigned (i.e. Computer Aided
Dispatch-CAD and Station Alert System).
5. Responsible to plan special events that require the inclusion of multiple agencies and
departments and require an Incident Action Plan (IAP). This Division will both
produce and enforce these Incident Action Plans.
6. Responsible to operate as the liaison to other county, state, regional and federal
emergency management agencies before, during and after disasters affecting the City
of Cincinnati.
7. Responsible to manage intelligence that effects emergency operations within the City
of Cincinnati, especially matters related to weapons of mass destruction and
homeland security.
8. Responsible to manage data related to the response of Fire Department resources.
9. Maintaining records and reports of the Emergency Management Division.

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102.07 District Fire Chief
A. In the functional Chain of Command, the District Fire Chief is directly below Assistant
Fire Chief in rank.
B. 48-Hour District Fire Chief
1. 48-Hour District Fire Chiefs report directly to the Operations Division Assistant Fire
Chief.
2. Is responsible for discipline in their District.
3. Is responsible for submitting routine reports from their respective District.
4. Is responsible for the proper record keeping in their District, including the personnel
records.
5. The District Fire Chief is responsible for all of the buildings, apparatus and
equipment of the District on his assigned tour of duty.
6.

Is responsible for distributing available manpower in order to form the most efficient
unit possible.

7. Is responsible for efficient operation of Companies at incidents responded to unless
relieved by a superior officer.
8. Is responsible for the proficiency of the Companies commanded in firefighting and
other emergency responses. Ensures proficiency of fire companies by observing
drills and conducting combined drills within the district.
9.

Is responsible for supervising the inspection program for those Companies
commanded.

10. Conducts Tactical Inspections of buildings for pre-fire planning.
11. Is responsible for the proper record keeping including a District manpower roster for
their unit.
12. In the absence of a Company Officer, assigns an Acting Officer.
13. Is responsible for proper transmission of information to the companies commanded.
14. Is responsible for the proper reporting of incidents in their District
C. 40- Hour District Fire Chief
1. Is responsible for discipline in their Division or Bureau.
2. Is responsible for submitting routine reports from the Division or Bureau.
3. Is responsible for the proper record keeping in their Division or Bureau, including the
personnel records.

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4. Assigned to various Fire Department Divisions or Bureaus and during such
assignments carry out special duties consistent with Department objectives.
5. By mutual agreement of the member and the Fire Chief or his designee, the normal
schedule may be altered temporarily to accommodate a special circumstance or
assignment.
6. Subject to on call responsibilities and must respond to various incidents after normal
hours.
7. Coordinates a variety of administrative activities with other Department Divisions or
Bureaus, outside agencies, and outside organizations.
8. Assigned an emergency response take home vehicle.
9. Notified of all working fires and significant events.
10. May be required to work in an above grade role as the acting Assistant Fire Chief of
their respective Division during the absence of the Assistant Fire Chief.
11. See Job Description Manual for a detailed list of job qualifications and
responsibilities for all 40-Hour District Fire Chief positions.
12. District Fire Chief of Resource Services (Car 201)
a. Reports to the Administrative Services Division Assistant Fire Chief
b. Responsible for the Fire Hydrant / Apparatus Unit, the Facilities Unit, the Mask
Servicing Unit and the Procurement Unit.
13. District Fire Chief of Field Operations (Car 301)
a. Reports to the Operations Division Assistant Fire Chief
b. Responsible for the Field Operations Bureau
14. District Fire Chief of EMS Operations (Car 302)
a. Reports to the Operations Division Assistant Fire Chief
b. Commander responsible for the Department’s EMS Operations Bureau
15. District Fire Chief of Special Operations (Car 303)
a. Reports to the Operations Division Assistant Fire Chief
b. Commander responsible for the Department’s Special Operations Bureau
16. District Fire Chief of Training (Car 401)
a. Reports to Human Resources Division Assistant Fire Chief
b. Responsible for the Department’s Training Bureau

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17. District Fire Chief of Risk Management (Car 402)
a. Reports to Human Resources Division Assistant Fire Chief
b. This position has responsibility for the management and coordination of all
matters concerning risk management and safety issues for the Cincinnati Fire
Department, as well as supervising the Internal Investigations Unit.
18. District Fire Chief of Fire Prevention (Car 501)
a. Reports to the Fire Prevention Division Assistant Fire Chief
b. Responsible for the Code Enforcement Unit and the Fire Investigation /
Environmental Crimes Unit
19. District Fire Chief of Emergency Management (Car 601)
a. Reports to the Emergency Management Division Assistant Fire Chief
b. Responsible for the Department’s Communication Bureau, Special Events Unit,
and the Homeland Security Unit.
102.08 Fire Captain
A. In the functional Chain of Command, the Fire Captain is directly below District Fire
Chief in rank.
B. 48-Hour Fire Captain
1. Assigned as the Company Commander of a Fire Company. The Company
structure violates the unity of the Command principle by strict interpretation. Fire
Lieutenants assigned to 48-hours answer to the Company Commander regarding
functions such as inspecting, housework, and other routine activities. The same
Lieutenants report directly to the District Fire Chief during fire suppression and
other emergency operations.
2. As Company Commander, is responsible for the actions and discipline of all
members of the Company.
3. As Company Commander, is responsible for the continuing fire inspection and
fire hydrant maintenance programs of the company according to operational
guidelines.
4. As Company Commander, is responsible to be familiar with hazardous
conditions, streets, water supply and unusual/specialty buildings in first alarm
response area.
5. As Company Commander, is responsible for condition and maintenance of their
quarters, apparatus and equipment assigned to the company.
6. Engine Company Fire Captains are assigned as the House Captain, responsible for
the general condition of the entire fire station, all reports relative to the building
and grounds and for arrangement of watch duties. The program for

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accomplishing these duties must have the approval of the District Chief.
7. As Company Commander, is responsible for the maintenance of records and
proper communications of the Company.
8. As Company Commander, is responsible for proper response to fires and other
emergencies. Determines route, method of combating a fire or resolving other
emergencies and directs operation of other companies until relieved of Command
by a superior officer.
9. As Company Commander, is responsible for the inspection of uniforms and fire
clothes on a quarterly basis coinciding with quarterly inspection. Coordinates
inspection of all units of the Company.
10. As Company Commander, is responsible for keeping an adequate amount of
supplies on hand. Ensures economical use of these supplies by proper
supervision.
11. Responsible for the training of members of the Company, must ensure that the
drill program is conducted and that members can perform all necessary tasks.
12. As Company Commander, is responsible for the collecting and safeguarding of
assessments including distribution of monies through channels. All money
forwarded will be in the form of checks (NO CASH).
13. Fire Captains are assigned as Acting District Fire Chief. When assigned as
Acting District Fire Chief, assumes the duties and responsibilities of a District
Fire Chief and has the same authority as a regular District Chief when so
assigned.
14. Safety Officer Fire Captain (SO2)
a. The Incident Safety Officer at all structure fires, hazardous material
incidents, special operation incidents, and any other incidents deemed
necessary by the Department.
b. SO2 reports directly to the Field Operations Bureau District Fire Chief.
c. Assists in accident investigation that involves Fire Department vehicles
and sends the appropriate reports to the Risk Management District Fire
Chief.
d. See Job Description Manual for a list of job qualifications and
responsibilities.
C. 40-Hour Fire Captain
1. Is responsible for discipline in their Bureau or Unit.
2. Is responsible for submitting routine reports from the Bureau or Unit.

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3. Is responsible for the proper record keeping in their Bureau or Unit, including the
personnel records.
4. Assigned to various Fire Department Divisions, Bureaus or Units and during such
assignments carry out special duties consistent with Department objectives
5. By mutual agreement of the member and the Fire Chief or his designee, the
normal schedule may be altered temporarily to accommodate a special
circumstance or assignment.
6. May be required to work in an above grade role as the acting District Fire Chief of
their respective Bureau during the absence of the District Fire Chief.
7. See Job Description Manual for a list of job qualifications and responsibilities for
all 40-Hour Fire Captain positions.
8. Fire Captain Hydrants and Apparatus Maintenance Unit– (Car 211)
a. Reports directly to the Resource Management District Fire Chief.
b. Is assigned a response vehicle.
9. Fire Captain Facilities Unit- (Car 212)
a. Reports directly to the Resource Management District Fire Chief.
b. Is assigned a non-response vehicle.
10. Fire Captain EMS Bureau – (Car 312)
a. Reports directly to the EMS District Fire Chief.
b. Is assigned a response vehicle.
11. Fire Captain Training Bureau – (Car 411)
a. Reports directly to the Training Bureau District Fire Chief.
b. Is assigned a response vehicle.
12. Fire Captain Internal Investigations Unit– (Car 413)
a. Reports directly to the Risk Management Bureau District Fire Chief.
b. Is assigned a non-response vehicle.

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13. Fire Captains Fire Prevention Unit (FPB) – (Car 511 & Car 512)
a. Report directly to the Fire Prevention District Fire Chief.
b. Are assigned non-response vehicles.
14. Fire Captain Fire Investigation and Environmental Crimes Unit (FIU –
Arson and ECU)- (Car 513)
a. Reports directly to the Fire Prevention District Fire Chief.
b. Is assigned a response vehicle.
15. Fire Captain Communications- (Car 611)
a. Reports directly to the Emergency Management District Fire Chief.
b. Is assigned a non-response vehicle.
16. Fire Captain, Special Events (Car 612)
a. Reports directly to the Emergency Management District Fire Chief.
b. Is assigned a non-response vehicle.
102.09 Fire Lieutenant
A. In the functional Chain of Command, the Fire Lieutenant is directly below Fire Captain
in rank.
B. 48-Hour Fire Lieutenant
1. Is in command of the unit of a Fire Company to which assigned. Assumes the
duties and responsibilities of the Fire Captain during tour of duty, but should not
make changes in Company routine unless approved by the Fire Captain, or upon
orders of a superior officer. Assists the Fire Captain in administering the affairs
of the company and performs duties as directed by the Fire Captain.
2. Is responsible for maintaining discipline and enforcement of policies and
procedures of the Fire Department during tour of duty.
3. Records required information in the proper diary and fully advises the relieving
officer of activities during his tour of duty.
4. Is responsible for the accuracy and completeness of all reports submitted during
tour of duty.
5. Is responsible for the overall condition of the portion of fire station, apparatus and
equipment assigned to the company during tour of duty.

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6. If assigned to an Engine Company is the house officer and is responsible for the
condition of the entire fire station.
7. During prolonged absences of the Fire Captain, the senior Fire Lieutenant
assumes the duties of the Company Commander.
8. Fire Lieutenants are also assigned to various Divisions. During such assignment,
they carry out special duties consistent with Division objectives.
9. Fire Lieutenant Paramedic (ALS Supervisors- ALS 32, 34, & 35)
a. Reports directly to the EMS Fire Captain
b.See Job Description Manual for a list of job qualifications and
responsibilities.
C. 40-Hour Fire Lieutenants
1. Assigned to various Fire Department Divisions or Bureaus and during such
assignments carry out special duties consistent with Department objectives.
2. By mutual agreement of the member and the Fire Chief or his designee, the
normal schedule may be altered temporarily to accommodate a special
circumstance or assignment.
3. See Job Description Manual for a list of job qualifications and responsibilities for
all 40-Hour Fire Lieutenant positions.
4. Fire Lieutenants Training Bureau – (Cars 421, 422 and 423)
Report directly to the Training Bureau Fire Captain
5. Fire Lieutenant- Recruiting Unit – (Car 428)
Reports directly to the Training Bureau District Fire Chief.
6. Fire Lieutenant, Internal Investigation Unit – (Car 427)
a. Reports directly to the Internal Investigations Unit Fire Captain
b. Is assigned a non-response vehicle.
7. Fire Lieutenants- Fire Investigation and Environmental Crimes Unit – (Cars
527 and 528)
a. Report directly to the Fire Investigation and Environmental Crimes Unit
Fire Captain
b. Are assigned response vehicles.

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8. Fire Lieutenant- Emergency Management- (Car 621)
a. Report directly to the Emergency Management District Fire Chief.
b. Is assigned a non-response vehicle.
102.10 Fire Apparatus Operator (FAO)
A. In the functional Chain of Command, the Fire Apparatus Operator is directly below the
rank of Fire Lieutenant.
B. The FAO’s immediate supervisor can be either a Fire Lieutenant or a Fire Captain.
C. 48-Hour FAO
1. Is responsible for the driving and maintenance of the apparatus assigned to their
Company as stipulated in the Procedures and Driver’s Manuals.
2. Is responsible for the operational readiness of the vehicle(s) assigned to the
Company.
3. Is responsible for reporting all defects pertaining to apparatus assigned to the
Company.
4. Is responsible for accounting for the equipment assigned to the apparatus.
5. Is responsible for notifying the officer of needed supplies.
6. Is responsible for properly operating the apparatus according to operational
guidelines.
7. The FAO assigned to the Engine Company tends to the house heating, ventilation
and air conditioning system, as well as the hot water system. Takes action
necessary to assure proper operation and reports defects to the house officer.
D. 40-Hour FAO
Fire Apparatus Operator (FAO) Training Bureau (Car 431)
Reports directly to the assigned Fire Lieutenant Training Bureau determined by
the Fire Captain Training Bureau.
By mutual agreement of the member and the Fire Chief or his designee, the
normal schedule may be altered temporarily to accommodate a special
circumstance or assignment.

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102.11 Fire Specialist
A. In the functional Chain of Command, the Fire Specialist is directly below the rank of Fire
Lieutenant.
B. Works in suppression and subject to fire duty, as needed, including 24 hour shifts.
C. Fire Specialists are assigned to a 40-Hour work schedule.
D. See Job Description Manual for a list of job qualifications and responsibilities for all Fire
Specialists.
E. Fire Specialist – Fire Prevention Unit (Cars 531, 532, 533, 534, 535, 536, 537)
1. Report directly to one of the Fire Captains assigned to the Fire Prevention Unit.
2. Assigned non-response vehicles.
F. Fire Specialist – Fire Investigation Unit (Cars 541, 542, 543, 544, 545, 546)
1. Report directly to one of the Fire Lieutenants assigned to the Fire Investigation
and Environmental Crimes Unit.
2. Assigned non-response vehicles.
102.12 Fire Fighter
A. In the functional Chain of Command, the Fire Fighter is directly below the rank of Fire
Lieutenant.
B. The Fire Fighter’s immediate supervisor can be either a Fire Lieutenant or a Fire Captain
C. 48-Hour Fire Fighter
3. Directly responsible to the Company Officer following orders and carrying out
assignments.
4. Required to know all Fire Department Procedures, rules and evolutions.
5. Must be able to perform all tasks associated with fundamental firefighting skills
and the CFD supplemental Drill Manual.
6. May be assigned as Acting Officer or Acting FAO and should qualify for these
positions.
7. Is responsible for inspecting buildings in accordance with Fire Department
guidelines.
8. Is responsible for the servicing and testing of fire hydrants in accordance with
Fire Department operational guidelines.
9. Is responsible for the cleaning and maintenance of the equipment and fire station
as assigned.

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10. Performs duties and tasks assigned by an officer or acting officer.
11. Fire Fighter Step Ups:
a.

Recruit While at the Fire Training Center

b.

PR

For 1 year after Fire Recruit Training

c.

FF1

1 year after being stepped up from PR

d.

FF2

1 year after being stepped up from FFI

e.

FFIII

1 year after being stepped up from FFII

f.

FF1V

1 year after being stepped up from FFIII.
Highest Fire Fighter level
Note: Step ups are not automatic and will not be granted if criteria
in A thru H are not achieved.

12. Firefighter Paramedic
a. The Paramedic Training Officer (PTO) is in charge of the Medic Unit.
In the event that PTO is not on the Medic Unit, a fire fighter paramedic
will be in charge. An exception exists to the in-charge status should a Fire
Lieutenant or Fire Captain be assigned in which case the highest ranking
officer is in charge. If not a paramedic, the paramedic shall be responsible
for medical decision not the ranking Officer
b. While assigned or detailed to the Unit for the day.
i. Is responsible for records and reports, including the drug
inventory, for the Medic Unit.
ii. Is responsible for the maintenance of the Unit.
iii. Is responsible for the preparedness of the Unit.
13. Acting Officer
a. Assumes the duties and responsibilities of a Fire Lieutenant and has the
same authority as a regular Fire Lieutenant when assigned as an Acting
Officer, except for issuing written reprimands.
D. 40-Hour Fire Fighter
1. In the functional Chain of Command, the Fire Fighter is directly below the rank of
Fire Lieutenant.
2. By mutual agreement of the member and he Fire Chief or his designee, the normal
schedule may be altered temporarily to accommodate a special circumstance or
assignment.

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 19 of 24
3. See Job Description Manual for a list of job qualifications and responsibilities for
all 40-Hour Fire Fighter positions.
4. Must be a Firefighter to apply for a 40-Hour Fire Fighter position.
5. Meter / SCBA Technician – (Car 251)
a. Reports directly to the Resource Management District Fire Chief
6. Youth Fire Initiative Program Coordinator – (Car 551)
a. Reports directly to one of the Fire Prevention Unit Fire Captains
b. Shall serve as community risk reduction coordinator.
102.13 Cincinnati Fire Department Table of Organization:
A. Command Staff:

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 20 of 24

B. Fire Chief’s Office

C. Administrative Division:

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 21 of 24

D. Operations Division:
1. Regular assignments per Fire Company:
a. Officers- Fire Captain - 1 and Fire Lieutenants- 2, Fire Apparatus
Operators (FAO) - 3, and Fire Fighters – 9 (Note: Heavy Rescues are
assigned 2 Traveling Lieutenants and FOAs.).
2. Regular assignments per unit day on a Fire Company
a. Company Officer- 1, Fire Apparatus Operator- 1, and Fire Fighters- 3

3. Sixth-Persons will be assigned to some Fire Companies if all Fire Companies
already have a full complement of members.
4. Each District will be assigned traveling Fire Lieutenants and Fire Apparatus
Operators to fill on for the regular assigned positions when a vacancy occurs.

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 22 of 24

E. Human Resources Division:

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 23 of 24
F. Fire Prevention Division:

ORGANIZATIONAL STRUCTURE
SECTION 102
5/20
Page 24 of 24
G. Emergency Management Division:

H. Financial Office (Budget):


=== 103 Prep of Policies ===
PREPARATION OF POLICIES
Section 103
Rev. 2/15
Page 1 of 3
Chapter I Administration
Subject 3 Preparation of Policies
103.01 Purpose:
A.

To establish a systematic procedure for the preparation or change of Fire Department Policies.

B.

To insure the proper and systematic review, updating, and revision of the Procedure Manual.

103.03 Policy:
A.

It shall be the policy of the Fire Department in so far as possible to establish in writing the procedures
and acceptable methods and actions to be used by Fire Department personnel.

B.

These procedures are intended to provide consistency within the Cincinnati Fire Department.

103.05 Objective:
A.

To provide procedures relative to the preparation, change, and distribution of Fire Department policy.

103.07 Responsibility:
A.
B.

It is the responsibility of the Fire Chief to have new and/or proposed procedures edited and reviewed
annually.
The Human Resources Division Assistant Chief shall be responsible for the distribution of
all procedures and shall maintain the master copy of the Procedure Manual, General Orders and Notices
at the Fire Training Center, and current copies of each of these on the Fire Department Intranet
Server “S” Drive.

C.

All proposed new procedures, updates and amendments to procedures shall be submitted attached
to a F-47 through the chain of command to the Division Assistant Chief responsible for that
section of the Procedures Manual. T h e D i v i s i o n A s s i s t a n t C h i e f c a n t h e n
request the changes be sent via electronic mail. Upon approval by the
assigned Division Assistant Chief, the new or updated section will be
f o r w a r d e d t o t h e H u m a n R e s o u r c e s D i v i s i o n f o r d i s t r i b u t i o n . The Training
Section will then finalize the procedure as to format and content, and, upon final approval of the
Human Resources Division Assistant Chief, will update the Procedure Manual.

D.

The Human Resources Division Assistant Chief shall coordinate the a n n u a l scheduled
review, January 1st – March 1st each year, o f the Procedure Manual, General Orders and Report
Manual.
1.

Each Division Assistant Chief will be responsible to review and update any and all
necessary changes to their appointed sections of the Procedure Manual during this period.

2. The following sections of the Procedure Manual are the responsibility of their assigned
Division Assistant Chief:

PREPARATION OF POLICIES
Section 103
Rev. 2/15
Page 1 of 3
a. Administration Assistant Chief
i.
Chapter I- Administration
ii.
Chapter III- Fire Department Vehicles
iii.
Chapter IV- Equipment for Firefighting
iv.
Chapter VII- Reports & Communication
v.
Chapter XI- Station Repair and Maintenance
vi.
Chapter XII- Supplies
vii.
Chapter XIII- Computer Operations / Management Information
viii. Report Manual
b. Operations Assistant Chief
i.
Chapter II- Operations
ii.
Chapter VI- Personnel- Assignments and Duties
iii.
Chapter VII- Reports & Communications
c. Human Resources Assistant Chief
i.
Chapter V- Personal Behavior and Appearance
ii.
Chapter VIII- Training and Education
iii.
Chapter IX- Leaves of Absence / Employee Health Service
iv.
Chapter XV- Management of Fire Company Finances
d. Fire Prevention Assistant Chief
i.
Chapter X- Inspection Duties
ii.
Chapter XIV- Hazardous Materials Management
Note: Chapter VII Reports and Communication updates will be coordinated between
the Operations and Administration Divisions.
3.

Once each Assistant Chief completes their respective revisions, they will submit them to
the Human Resources Assistant Chief for publication on the “S” Drive. Notification of all
changes will be sent out via email to all members by April 1st of each year.

E.

The Human Resources Division Assistant Chief shall maintain the dead file for the Procedure
Manual, General Orders and Notices.

F.

All Fire Department Officers shall be responsible for communicating new and/ or updated Procedures,
General Orders, Notices, and Staff Notes to all employees under their command.

G.

All members are responsible for checking their email daily and reviewing all new and/or changes
to Procedures, General Orders, Notices, and Staff Notes.

PREPARATION OF POLICIES
Section 103
Rev. 3/11
Page 3 of 3
103.09 Format
A.

The standard numerical coding format shall be used when composing procedures.

B.

Although not all inclusive, the breakdown of a procedure may include:
1.

Purpose: Why the procedure is necessary.

2.

Policy: Statement as to what the policy shall be.

3.

Objective: Specifically, what the procedures hope to accomplish.

4.

Scope: The parameters and limitations of the subject.

5.

Other Headings: Other functional sub-headings that are appropriate to the subject matter
may be used as necessary to provide continuity.

103.11 General Orders
A.

General Orders shall be published and updated on the Fire Department Intranet Server “S” Drive.

B.

Whenever an immediate or emergency need for a new procedure or change in existing procedure
occurs, a General Order may be initiated to expedite the immediate communication of the procedure
in question. The preferred method of changing a procedure is to change the page/s in the Procedure
Manual.

C.

Changes in existing procedures that are known to be temporary in nature may be issued as a General
Order, but should include an expiration date.

D.

All General Orders should be incorporated into the Procedure Manual during the annual update
period, January 1st- March 1st.

103.13 Staff Notes
A. Staff notes pertaining to changes in procedures will terminate in 90 days unless converted to written
procedure in the form of a General Order or Procedure Manual change.
103.15 Notices
A. Notices are issued for a specific purpose and are not considered permanent procedures, such as capacity
test service training, volunteers, etc.
B.

The termination date on a notice is the date after which the notice is no longer valid.

103.17 Notice/General Order Tracking
A.

Notice/General Order review compliance can be tracked through the vendor provided online
learning product.


=== 104 Terminology ===
TERMINOLOGY
Section 104
Rev. 2/15
Page 1 of 4
Chapter I Administration
Subject 4 Terminology
104.01 Purpose
A.

To facilitate better written and verbal communication within the Cincinnati Fire
Department.

104.03 Policy
A.

A list of basic Fire Department terms and their working definitions shall be
provided in the procedure manual.

B.

Although not totally inclusive, those terms and definitions contained within said
list shall be officially recognized by all members of the Fire Department.

104.05 Objective
A.

To provide members with a list of basic Fire Department terms and their working
definitions.

104.07 Definitions
A.

A common understanding of terminology among organization members is highly
essential. This understanding is a significant factor in organizational growth,
development and success.

B.

Words used in the present tense include the past and future; words in the
masculine gender include the feminine and neuter; the singular number includes
the plural.

C.

As a Fire Department Policy, the following list of terms and definitions is
included in the procedures manual:
Acting Chief, Acting District Chief, Acting Officer, Acting Fire Apparatus
Operator - A member of lower rank temporarily assigned to function in a position
of higher rank and accepts all duties and responsibilities of that rank.
Active Duty - That period of time when a member shall be at a designated place
of assignment.
Administrative Services Division- That division in the Fire Department
responsible for purchasing equipment, liaison with outside agencies and
Administrative duties, under the command of an Assistant Chief.

f

Alarm - A notification to respond to an emergency.
Apparatus - A Fire Department vehicle used for firefighting purposes.
Assistant Chief - Second in rank to the Fire Chief. Is in charge of a division.

TERMINOLOGY
Section 104
Rev. 07/11
Page 2 of 4
Captain - The rank below District Chief and above Lieutenant. May be assigned
as commanding officer of a fire company, as Supervisor in Fire Prevention
division or other special assignment.
Chain of Command - Relationship of responsibility and authority as shown on the
organization chart.
Channels, through - The transmission of orders and communications through
intermediate officers in ascending or descending order of rank.
City - The City of Cincinnati.
Communications - Interchange of information, verbal, written, or electronic.
Company Diary - Official record of daily activities and events pertaining to a
given fire company.
Company Officer - Member assigned permanently or temporarily, to direct and
supervise a fire company.
Department – The Fire Department of the City of Cincinnati.
Desk Diary (Red Book) - Daily activities diary, issued annually, used to exchange
information between units, an unofficial log.
Detail - A special or routine assignment of duties.
District - A geographical division of the city which includes a number of fire
companies under the command of a District Chief.
District Chief - Directly below Assistant Chief in rank in the Fire Department. In
command of a fire district or second command of a Division.
Division—A part of the Fire Department responsible for a general function of the
Department. There are four divisions within the Fire Department. They are: The
Administrative Services Division, The Operations Division, The Human
Resources Division, and The Fire Prevention Division. Each division is
commanded by an Assistant Chief.
Duty Chief - The Chief or Assistant Chief on-call outside of regular business
hours.
False Alarm - An alarm transmitted when no emergency exists. Can be accidental
or malicious.
Fire Apparatus Operator -(FAO)- A member who drives and operates an
apparatus.
Fire Chief - The primary administrative officer of the Fire Department.
Fire Company - A unit under the command of an officer which is assigned to a
fire station with apparatus.
Fire Fighter - A member of the Fire Department below the rank of Fire
Lieutenant.
Fire Ground - The location, building or other area where the Fire Department is

TERMINOLOGY
Section 104
Rev. 07/11
Page 3 of 4
called to perform fire fighting duty.
Fire Prevention Division—The division in the Fire Department which has
oversight of fire prevention activities beyond the company level. This includes
inspection of certain special properties, fire cause investigation, organization of
Department-wide fire code enforcement program and related duties. Commanded
by an Assistant Chief.
Fire Prevention Specialist - Member assigned to Fire Prevention Division to
perform fire investigations or inspect a specialized fire prevention category.
Fire Recruit - Member in training to become a firefighter.
Fire Station - Any building housing one or more fire companies.
Fire Training Center - The training buildings and staff of the Training Section of
the Human Resources Division.
General Order - A directive issued by the Fire Chief to delineate Department
policy, which remains in force until revised or rescinded.
Limited Duty - Active duty status for payroll purposes, but restricted to non-fire
fighting duties as assigned by the Human Resources Division.
Lieutenant - An officer directly below Fire Captain in rank.
Member - All uniformed personnel of the Fire Department including both officers
and fire fighters regardless of their assignment, specialty or rank.
Notice - A directive explaining a program or project which is temporary in nature.
Officer - Uniformed personnel holding the rank of Lieutenant or above.
Operations Division- The division in the Fire Department which is responsible for
Fire Suppression, Emergency Medical Services, and Fire Prevention Activities
conducted by Operations Division Personnel throughout the city. It has an
Assistant Chief as Officer in Charge.
Paramedic - A Fire Department member holding current certification with the
State Of Ohio and capable of providing advanced life support (ALS) emergency
medical treatment.
Paramedic Training Officer – A Fire Department member with current Paramedic
status ranking directly above Paramedic and in charge of the Medic unit to which
he is assigned.
Human Resources Division - The division within the Fire Department that is
responsible for training, education and personnel matters, under the command of
an Assistant Chief.
Supervisor of Fire Equipment Maintenance - The liaison officer with various city
agencies regarding fire hydrants, water supply and apparatus and equipment
maintenance.
Written Reprimand - After verbal consultation, an official notice in writing by the
concerned officer to the employee that there is cause for dissatisfaction with his

TERMINOLOGY
Section 104
Rev. 07/11
Page 4 of 4
job performance and that further disciplinary measures may be taken if the cause
is not corrected.


=== 1101 Station Repair and Maintenance Updated 9-2017 ===
PROCEDURES MANUAL
SUBJECT:

Station Repair and Maintenance

NUMBER:

APPROVED:

1101
FIRE CHIEF

1101.00
A.
1101.01

TYPE:

EFFECTIVE DATE: 9/2017

Page 1 of 6

REVISED DATE: 9/2017

Objective
To establish policy pertaining to proper reporting and repair of fire stations in
the Cincinnati Fire Department.
Non-Emergency Fire Station Maintenance

A.

Station maintenance is repairing the existing station and its equipment.

B.

A repair report (Form 40) is required to be completed for all facility repairs and is
be executed via the CFD Web. The repair items that are included in this
procedure include, but are not limited to: items that are part of the structure,
vehicle exhaust systems, appliances, garage door openers, One Stop Solution
sets, emergency generators, grounds and pest control. Further details can be
found in the F-40 System.
Do not call Property Maintenance or city vendors directly to report any repair
request.

C.

When requesting non-emergency maintenance, submit a Form-40 through the
CFDWEB. Enter the information on the Form-40 completely and accurately,
including:
1.

Your name and rank.

2.

The station number and station location.

3.

Describe the defect in sufficient detail so the proper craftsman can be
sent with the needed tools and parts.

4.

For appliances, include brand, model and serial number in the provided
spaces.

5.

If you choose “other,” describe the repair thoroughly in the comment
section.

STATION REPAIR AND MAINTENANCE
SECTION 1101
9/17
Page 2 of 6

D.

Fire Department members shall not attempt repairs or alterations to fire
stations, unless approved in writing by the Administrative Services Division.

E.

When a Form-40 is submitted via the CFD Web, an electronic record is created
and directed to the appropriate personnel. There is no need to submit a hard
copy of the form.

1101.02
A.

Emergency Fire Station Maintenance
Emergency Maintenance is maintenance required to keep a company in service
(doors malfunctioning holding an apparatus in quarters) to avoid relocation,
matters that involve safety and/or maintenance required to prevent excessive
damage to the fire station (major electrical problem, heating system failure in
cold weather).
For an emergency repair follow these procedures:
1. During normal working hours contact the Facility Maintenance Supervisor by
phone at 352-6222.
2. Outside normal working hours notify your District Chief.
The District Fire Chief will contact Dispatch (8180) who will notify Maintenance
Services personnel needed for emergencies.

B.
1101.03

Maintenance Services will make repairs and/or offer verbal advice by telephone.
Station Improvements

A.

Station improvements upgrade the station or station equipment by providing
newer or additional features which do not presently exist.

B.

Station improvements generally require special funding which takes additional
time.

C.

Station improvements are requested by submitting a F-47 clearly describing the
improvement and justification for the improvement.

D.

Station improvement request shall not be made by telephone to Maintenance
Services.

STATION REPAIR AND MAINTENANCE
SECTION 1101
9/17
Page 3 of 6

1101.04

Station Inventory

A.

The House Officer is responsible for identifying and maintaining all equipment
assigned to the station.

B.

Only equipment that meets ALL the following criteria shall be included in the
Station Inventory:
1.

Assigned to the house (including District Fire Chief equipment);

2.

Has a replacement value of $25.00 or more;

3.

Is owned by the City;

4.

Is operational (serviceable); and

5.

Is not permanently secured to the building.

C.

There are three copies of the Station Inventory. The Administrative Services
Division maintains two copies. The House Officer shall retain the remaining
copy. The House Officer shall update this copy during the year, as new
equipment is received and old equipment retired.

D.

The Administrative Services Division will send a copy of the Station Inventory to
each station each December for verification and updating.

1101.05
A.
1101.06

Station Security
All stations shall be as secure as possible at all times.
Lockers

A.

Lockers are provided in firehouses and offices for use by members of the Fire
Department. These lockers are the property of the City of Cincinnati and subject
to inspection.

B.

Permission to inspect and enter lockers without notice must be granted by the
Assistant Chief of the Division or the Duty Chief if after hours. This inspection
must take place with at least 2 officers present, including the District Fire Chief
or Fire Captain who is riding in-charge of the District. Once permission is
granted, the inspection may take place, even if the member assigned such locker
is not present, and regardless of whether there is a personally owned lock on the
locker.

STATION REPAIR AND MAINTENANCE
SECTION 1101
9/17
Page 4 of 6

It is advisable that members do not keep valuable articles in lockers. All
personnel are advised that the retention of personal items in lockers is at the risk
of the employee and the department will not be responsible for any losses.
Lockers should be used to store only those items necessary to meet employment
requirements.
1101.07
A.

1101.08

Manual Operation of Overhead Doors
To assure that apparatus doors will operate manually, and to familiarize
members with manual operation, apparatus doors shall be opened manually at
least once each month.
Vermin Control

A.

The Fire Department contracts for pest control treatment of fire stations. The
contractor will visit each station monthly. After the treatment, the officer shall
sign the receipt and forward it to Central Stores.

B.

The contractor will spray the kitchen, joker room, locker room, and mop room.
However, the contract specifies that all areas will be sprayed, including the
basement, if requested. It is the responsibility of the Officer in Charge on
treatment day to notify the person spraying of any additional areas that shall be
sprayed and any problems or comments about their service.
If additional treatments are required during the month, the officer in charge
shall submit a F-40 to Facilities and identify the nature of the problem. For
emergency treatments, i.e. bedbugs; submit the required F-40 and follow up
with a phone call to the Facilities Maintenance Supervisor.

C.

1101.09

Federal and State Laws restrict the use of chemicals used for pest extermination.
Solutions are applied to baseboards and corners as insects and mice will
normally create paths in these areas. The solutions applied are water-based;
therefore, mopping will remove the chemicals. In order for these applications to
be expected to work, areas bordering baseboards and corners should be dry
swept rather than mopped for a few days following treatment.
Snow and Ice Removal

A.

Driveways and sidewalks shall be maintained free of snow and ice.

B.

The House Captain shall have a written policy concerning snow removal
responsibilities.

STATION REPAIR AND MAINTENANCE
SECTION 1101
9/17
Page 5 of 6

1101.10

Parking on Fire Department Property

A.

Vehicles of members may be parked on Fire Department property in areas
designated by the House Captain while members are on-duty or visiting the fire
station.

B.

Members vehicles shall not interfere with Fire Department operations, or be
stored on Fire Department property.

1101.11
A.

Mourning Banner
The Cincinnati Fire Department Masonic Club has donated a mourning banner
for each fire station. These banners will be used under the following conditions
when we have a death of any active member.
1.

a.

Deaths resulting from non-service connected accidents or illness.

b.

Deaths that may be classified into the Heart-Lung Bill, but which
cannot be clearly associated with a recent traumatic exposure
under emergency conditions.

The banner will be flown from the time of notification of death until
sunset on the day of the funeral at their assigned station.
2.

In deaths directly associated with the performance of fire fighting duties,
the mourning banner will be flown at all fire stations.
The banner will be flown from the time of notification of death until
sunset on the day of the funeral.

3.

1101.12
A.

The banner will be flown on Memorial Day at all stations from sunrise to
12:00 noon. The method of displaying the banner will be to place it
between six and twelve inches below the American Flag on the flag rope.

Plymovent Use
The Plymovent system is a vehicle exhaust extraction system installed in fire
stations to remove toxic gases and products of combustion.
1. The apparatus shall be connected to the Plymovent system whenever it
is inside of the fire station. If it is necessary to operate an apparatus, the
vehicle shall be moved outside to prevent severe damage to the
Plymovent system caused by the heat of the exhaust.

STATION REPAIR AND MAINTENANCE
SECTION 1101
9/17
Page 6 of 6

2. Hose testing or pump operations shall never be performed with the
apparatus connected to the Plymovent or with the apparatus inside of
the fire station.
3. Apparatus exhaust pipes shall be round without sharp or rough edges.
Any defects shall be reported to the Apparatus Supervisor as referenced
in the Procedures Manual Chapter 3, Fire Division Vehicles. This will
prevent abrasions and punctures to the inside of the Plymovent grabber.
4. The distance between the end of the apparatus exhaust pipe and the
Plymovent grabber stop shall not exceed 4.25 inches. If the exhaust stop
is too deep, the grabber will not release properly and may cause damage.
The Municipal Garage has the specifications for the various diameters of
the exhaust pipes. Any stop depth exceeding the 4.25 inches shall be
reported to the Apparatus Supervisor as referenced in the Procedures
Manual Chapter 3, Fire Department. Vehicles.


=== 1101 Station Repair and Maintenance ===
STATION REPAIR AND MAINTENANCE
Section 1101
Rev. 3/15
Page 1 of 5
Chapter XI Station Repair and Maintenance
Subject 1 Station Repair and Maintenance
1101.01 Objective
A.

To establish policy pertaining to proper reporting and repair of fire stations in the
Cincinnati Fire Division.

1101.03 Non-Emergency Fire Station Maintenance
A.

Station Maintenance is repairing the existing station and its equipment.
A repair report (Form 40) is required to be completed for all facility repairs and is
to be executed via the CFD Web. The repair items that are included in this
procedure include, but are not limited to: items that are part of the structure,
vehicle exhaust systems, appliances, garage door openers, One Stop Solution sets,
emergency generators, grounds and pest control. Further details can be found in
the F-40 System.
Do not call Property Maintenance or city vendors directly to report any repair
request.

B.

C.

When requesting non-emergency maintenance, submit a Form-40 through the
CFDWEB. Enter the information on the Form-40 completely and accurately,
including:
1.

Your name and rank.

2.

The station number and station location.

3.

Describe the defect in sufficient detail so the proper craftsman can be sent
with the needed tools and parts.

4.

For appliances, include brand, model and serial number in the provided
spaces.

5.

If you choose “other,” describe the repair thoroughly in the comment
section.

Fire Department members shall not attempt repairs or alterations to fire stations,
unless approved in writing by the Administrative Services Division.

STATION REPAIR AND MAINTENANCE
Section 1101
Rev. 3/15
Page 2 of 5

1101.05 Emergency Fire Station Maintenance
A.

Emergency Maintenance is maintenance required to keep a company in service
(doors malfunctioning holding an apparatus in quarters) to avoid relocation,
matters that involve safety and/or maintenance required to prevent excessive
damage to the fire station (major electrical problem, heating system failure in cold
weather).
For an emergency repair follow these procedures:
1. During normal working hours contact the Facility Maintenance Supervisor by
phone at 352-6222.
2. Outside normal working hours notify your District Chief.
The District Chief will contact Dispatch (8180) who will notify Maintenance
Services personnel needed for emergencies.

B.

Maintenance Services will make repairs and/or offer verbal advice by telephone.

1101.07 Station Improvements
A.

Station improvements upgrade the station or station equipment by providing
newer or additional features which do not presently exist.

B.

Station improvements generally require special funding which takes additional
time.

C.

Station improvements are requested by submitting a F-40 clearly describing the
improvement and justification for the improvement (attach a F-47 if needed).

D.

Station improvement request shall not be made by telephone to Maintenance
Services.

1101.09 Station Inventory
A.

The House Officer is responsible for identifying and maintaining all equipment
assigned to the station.

STATION REPAIR AND MAINTENANCE
Section 1101
Rev. 3/15
Page 3 of 5

B.

Only equipment that meets ALL the following criteria shall be included in the
Station Inventory:
1.

Assigned to the house (including District Chief equipment);

2.

Has a replacement value of $25.00 or more;

3.

Is owned by the City;

4.

Is operational (serviceable); and

5.

Is not permanently secured to the building.

C.

There are three copies of the Station Inventory. Two copies are maintained by the
Administrative Services Division. The remaining copy shall be retained by the
House Officer. The House Officer shall update this copy during the year as new
equipment is received and old equipment retired.

D.

The Administrative Services Division will send a copy of the Station Inventory to
each station each December for verification and updating.

1101.11 Security
A.

All stations shall be as secure as possible at all times.

1101.13 Lockers
A.

Lockers are provided in firehouses and offices for use by members of the Fire
Department. These lockers are the property of the City of Cincinnati and subject
to inspection.
Permission to inspect and enter lockers without notice must be granted by the
Assistant Chief of the Division or the Duty Chief if after hours. This inspection
must take place with at least 2 officers present, including the District Chief or
Captain who is riding in-charge of the district. Once permission is granted, the
inspection may take place, even if the member assigned such locker is not present,
and regardless of whether there is a personally owned lock on the locker.

B.

It is advisable that members do not keep valuable articles in lockers. All
personnel are advised that the retention of personal items in lockers is at the risk
of the employee and the department will not be responsible for any losses.
Lockers should be used to store only those items necessary to meet employment
requirements.

STATION REPAIR AND MAINTENANCE
Section 1101
Rev. 3/15
Page 4 of 5

1101.15 Manual Operation of Overhead Doors
A.

To assure that apparatus doors will operate manually, and to familiarize members
with manual operation, apparatus doors shall be opened manually at least once
each month.

1101.17 Vermin Control
A.

The Fire Department contracts for pest control treatment of fire stations. The
contractor will visit each station monthly. After the treatment, the officer shall
sign the receipt and forward it to Central Stores.

B.

The contractor will spray the kitchen, joker room, locker room, and mop room.
However, the contract specifies that all areas will be sprayed, including the
basement, if requested. It is the responsibility of the Officer in Charge on
treatment day to notify the person spraying of any additional areas that shall be
sprayed and any problems or comments about their service.
If additional treatments are required during the month, the officer in charge shall
submit a F-40 to Facilities and identify the nature of the problem. For emergency
treatments, i.e. bedbugs, submit the required F-40 and follow up with a phone call
to the Facilities Maintenance Supervisor.

C.

Federal and State Laws restrict the use of chemicals used for pest extermination.
Solutions are applied to baseboards and corners as insects and mice will normally
create paths in these areas. The solutions applied are water based, therefore,
mopping will remove the chemicals. In order for these applications to be
expected to work, areas bordering baseboards and corners should be dry swept
rather than mopped for a few days following treatment.

1101.19 Snow and Ice Removal
A.

Driveways and sidewalks shall be maintained free of snow and ice.

B.

The House Captain shall have a written policy concerning snow removal
responsibilities.

1101.21 Parking on Fire Division Property
A.

Vehicles of members may be parked on Fire Department property in areas
designated by the House Captain while members are on-duty or visiting the fire
station.

B.

Members vehicles shall not interfere with Fire Department operations, or be
stored on Fire Department property.

STATION REPAIR AND MAINTENANCE
Section 1101
Rev. 3/15
Page 5 of 5

1101.23 Mourning Banner
A.

The Cincinnati Fire Department Masonic Club has donated a mourning banner for
each fire station. These banners will be used under the following conditions when
we have a death of any active member.
1.

a.

Deaths resulting from non-service connected accidents or illness.

b.

Deaths that may be classified into the Heart-Lung Bill, but which
cannot be clearly associated with a recent traumatic exposure under
emergency conditions.

The banner will be flown from the time of notification of death until
sunset on the day of the funeral at their assigned station.
2.

In deaths directly associated with the performance of fire fighting duties,
the mourning banner will be flown at all fire stations.
The banner will be flown from the time of notification of death until
sunset on the day of the funeral.

3.

The banner will be flown on Memorial Day at all stations from sunrise to
12:00 noon. The method of displaying the banner will be to place it
between six and twelve inches below the American Flag on the flag rope.


=== 1102 Americans with Disabilities Act ===
AMERICANS WITH DISABILITIES
Section 1102
Rev. 3/15
Page 1 of 2

Chapter
Subject
Topic

11
2
1

Procedures
Americans with Disabilities Act
Access to Fire Department Facilities

Definition
A.
B.

The Americans with Disabilities Act (ADA) prohibits discrimination on the
basis of disability.
Under this federal law, the Fire Department must provide full and equal
opportunity to receive services from and to participate in programs offered.
These programs and services must be provided for in an integrated setting,
unless separate or different measures are necessary to ensure equal
opportunity.

Policy
A.

The Fire Department must ensure that individuals with disabilities are not
excluded for services, programs and activities because buildings are
inaccessible.
1.
In considering access, the intent of ADA is the integration of individuals
with disabilities into the mainstream of society.
2.
Service may not be provided for the disabled which are separate and
different, unless the separate programs are necessary to ensure that
benefits and services are equally effective.

B.

When providing service or programs in fire stations, it is necessary to identify
areas of public access versus areas limited to employees use only.
1.
Fire Department fire stations will be made accessible to the disabled by
designating an apparatus bay door as access entry and the apparatus bay
area of the fire station is designated as a public area.
2.
All other areas of the fire stations are designated as non public areas and
will be marked with signs “for employees only”.
3.
If station rest rooms are not adapted for disabled persons, the rest rooms
cannot be used by the public.

C.

The Administrative Office at 430 Central Avenue is not accessible to the
disabled. Accommodations for the disabled to obtain any report, document or
service from the Administration or Fire Prevention offices will be made.
1.
The access to the building will be the bay doors on the Fifth Street side.
2.
Station personnel will assist the person in obtaining assistance from the
appropriate personnel in the administration office to provide the needed
service.

AMERICANS WITH DISABILITIES
Section 1102
Rev. 3/15
Page 2 of 2
D. Any public meeting or press conference called by the Fire Department will be held at
a location that is accessible to persons with disabilities. All announcements will have the
following statement on the bottom “Reasonable accommodations for disabled persons will be
provided upon request” with a phone number of the contact person listed on the announcement.
E. American with Disabilities Act requirements will be considered whenever policies are
developed that will have an impact on the general public.


=== 1201 Central Stores (2) ===
CENTRAL STORES
Section 1201
Rev. 3/15
Page 1 of 2
Chapter XII Supplies
Subject I Central Stores

1201.01 Objective
A.

To establish guidelines for ordering supplies necessary for apparatus, equipment,
station maintenance and Emergency Medical Service.

B.

To establish procedures for handling repairs to firefighting equipment, personal
gear and EMS equipment.

1201.03 Supply Catalogue
A.

The Fire Department Supply Catalogue is adopted by reference as part of
this chapter.

1201.05 Requisitioning Supplies and Equipment
A.

The Fire Department Storeroom and Repair Shop are located with Engine Company
12 at 3001 Spring Grove Avenue.

B.

Members needing repair or replacement of personal firefighting equipment are to
report to Central Stores between 0730 hours and 1000 hours only. Exchange or
replacement of firefighting equipment or EMS equipment must also be done
between 0730 hours and 1000 hours. Any other equipment or supply transactions
after 1000 hours must be approved by your District Chief.

C.

Most equipment and supplies are stored for issue at Central Stores.

D.

The cover pages of the Fire Department Supply Catalogue have instructions
for ordering and receiving supplies. These instructions must be followed
when ordering supplies. These instructions are occasionally amended as
necessary.

E.

Requisitions for supplies are to be made by the Company Commander on a F-27
and forwarded through channels. Do not bother the Storekeeper with unnecessary
telephone calls inquiring as to the availability of supply catalogue items.

CENTRAL STORES
Section 1201
Rev. 3/15
Page 2 of 2

F.

Companies requiring oxygen can exchange their empty cylinders for full ones at
Engine Company 12. This will be the only oxygen supply stored for medical
purposes available to Engine Companies and Medic Units. If we are to maintain
an adequate supply, one cylinder must be left for each one taken.

G.

Motor oil may be picked up at Central Stores.

H.

When requesting an additional piece of equipment or supply items not listed in the
supply catalog, it is necessary to explain the need and justification on a F-47
and submit it along with the F-27 requisition form. These forms must be
submitted through proper channels. They cannot be sent directly to Central
Stores.

I.

Equipment and radios are occasionally loaned out to companies and bureaus.
When a loan becomes necessary, the item will be picked up at Central Stores or
delivered if necessary Either a Form F-279-A, Equipment on Loan or a Form F278, Radio Equipment on Loan will be filled out by Central Stores personnel.
The receiver of the equipment or radio shall sign the loan form upon taking
possession of loaned item(s).

1201.07 Repairs to Fire Fighting Equipment

A.

A Form 40 is required for repairs to equipment. In addition, a F-47 is required for
lost and damaged equipment explaining how loss or damage occurred. A copy of
the F-47 and the Form 40 must be sent through the proper channels for review by
the District Chief, Operations Chief and the Administrative Division Chief.

B.

Equipment needing repair shall be sent to the Central Store Repair Shop except as
noted in the F-40 System. A properly filled out Form 40 is necessary for each
item being sent in for repair. Have all pertinent information on this form.
Fire hose in need of repair requires a properly filled out F-35 Hose Report, found
on the CFDWEB Hose Inventory, with a detailed explanation of the damage or
problem. Holes or cuts in any fire hose must be properly marked with duct tape or
string around the hose at the damaged area. Hose damage should also be circled
with a black marker. Hose shall be rolled with the damaged area nearest to the
outside of the roll. The form 35 shall be attached to the damaged hose by means
of a string or rubber band inside an envelope.

C.

D.

Small items, easily transported by the District Chief, shall be forwarded by the
District Chief through the Operations Division.
Large and bulky items require a pick up by the Central Stores Truck; call to
arrange for pick up.


=== 1301 Computer Procedures (2) ===
COMPUTER PROCEDURES
Section 1301
Rev. 3/15
Page 1 of 5
Chapter XIII Computer Operations/Management Information Systems
Subject 1

Computer Procedures

1301.01

Objective

A.
1301.03

To provide guidelines for the use of computers throughout the Fire Division.
Personal Computer Operations

A.

1301.05

All members shall be thoroughly familiar with all sections of the Computer Manual
issued to each Company and Bureau. Any time a member is having trouble using a
computer program, they should first refer to the Computer Manual.
Electronic Mail (E-Mail)

A.

All members are required to read their E-mail every on duty day to ensure that messages
and schedules are not missed.

B.

Officers will be responsible for checking their E-Mail for new messages at least twice
daily. Once in the morning before 0800 hours when coming on-duty and again after
1800 hours to retrieve messages sent during that day.

Electronic Mail Retention Guideline
A.

Purpose

The purpose of this guideline is to define the responsibilities of City employees for
retaining and disposing of electronic mail messages.
B.

Background

The State of Ohio has established record keeping requirements for local government
agencies. Most people now use e-mail as an important and main means of
communication. City employees, as senders and receivers of e-mail, have a
responsibility to evaluate what may qualify as a public record and how long it should be
retained. Employees who act as e-mail administrators, those who manage the hardware
and software that processes e-mail, have additional responsibilities for maintaining email databases.
C.

Need for the Guideline

Employees use e-mail for a wide range of communication. Some of this correspondence
is important, but much of it has a very short useful life. Many people can receive a copy
of the same e-mail message. Unless someone takes explicit action, an e-mail message is
retained indefinitely, regardless of its value.

COMPUTER PROCEDURES
Section 1301
Rev. 3/15
Page 2 of 5

These factors highlight the need for a guideline that puts the retention of e-mail in
perspective, in a way that is consistent with the law. This means saving what is
important, but also disposing of items that no longer serve a useful purpose.
D.

Areas of IT Architecture Affected

Technology Management and Planning
Data Architecture
Common Services Architecture
This guideline follows the Ohio Revised Code dealing with the creation of records. It is
neither necessary nor appropriate for public agencies to maintain records that faIl
outside the scope of this definition:
"The head of each public office shall cause to be made only such records as are
necessary for the adequate and proper documentation of the organization, functions,
policies, decisions, procedures, and essential transactions of the agency and for the
protection of the legal and financial rights of the state and persons directly affected by
the agency's activities." ORC Section 149.40
Retention schedules are based on a record's informational content, not its format. When
in doubt, use the same criteria for retaining e-mail as you would if it were a message on
paper. Specific guidelines appear below.
Users have the ability to attach other documents to e-mail messages, such as word
processing files, spreadsheets and scanned documents. Retain the original documents as
you would retain paper records with similar content.
E.

Guidelines for Individual E-mail Users.

The individual e-mail user is responsible for determining which e-mail messages should
be retained. Remove documents as soon as their purpose is served; keep only what you
must. The sender of a message has the primary responsibility for its retention. You need
not keep messages you receive from other City employees.
Requests for E-mail Records
The official source for e-mail records is the current e-mail database. Use the current email database as the first response to respond to requests for information. Obtain the
approval of your department head or other designated authority before responding to
requests to provide e-mail records, whether from the public or from someone within the
City.

COMPUTER PROCEDURES
Section 1301
Rev. 3/15
Page 3 of 5
Terminating Employment
When an individual leaves the agency's employment, e-mail records must be left for
their successors, and shall not unlawfully be otherwise removed, transferred or
destroyed. (Reference ORC Section l49.35~) Employees who are terminating need to
follow the guideline in this document. The agency is responsible for reviewing the email records to determine their final disposition, including to whom any of these records
should be assigned.
1)

Transitory Messages - Retain until Administrative Purpose is Served:

Transitory messages are created primarily for informal communication as
opposed to the perpetuation or formalization of knowledge. Remove them once
they have served their purpose. Transitory messages would include, but not be
limited to:
Messages with short-lived or no administrative value, that could have equally
been accomplished with voice mail, self-sticking notes or telephone messages.
Routine announcements of seminars or workshops, queries regarding processes
or ideas, and general information regarding programs.
Informational files used in the daily administration of business.
Meeting notices, minutes, statistical records and inter-department memoranda
that you receive from others.
E-mail that falls into the category of "retain until administrative purpose is
served" may be deleted on a daily basis.
2)

Official Correspondence - Retain for One Year:

Official correspondence refers to e-mail messages that set policy, establish
guidelines or procedures, certify a transaction, or become a receipt. Such
messages could include correspondence outside the City, as with private citizens
or organizations; inter-department memoranda that you originate; and most
fiscal and budget records.
E-mail in this category should be retained for one year unless there is a records
retention schedule that states otherwise. Individual agencies may, at their option,
set longer retention requirements.
If an e-mail message, based on its content, requires a longer retention period,
follow the retention requirements for that type of record. Take action to prevent
the message from being purged automatically at the end of the standard retention

COMPUTER PROCEDURES
Section 1301
Rev. 3/15
Page 4 of 5
period. Some options: printing the message, saving the message as a file separate
from the e-mail database, or re-sending the message to yourself with a new
creation date.
F.

Guidelines for E-mail Administrators
1)

Backup Files

The purpose of e-mail backup is for system recovery, not for archiving
messages. Backup the e-mail database separately from other system backups.
Retain no more than three months of backup media. (See the AWG guideline,
Disaster Recovery Backup - Local Area Networks.) Note that backup files may
be the subject of a public records request.
2)

Purging E-mail Records

When an individual leaves City service, take action to secure their e-mail and
transfer it to their successor(s), as directed by their supervisor.
1301.09

User ID’s and Passwords

A.

Because these user ID’s and passwords are unique to each individual, they are
recognized as an electronic signature admissible in a Court of Law. Any member who
allows another member to use his/her User ID or password will be subject to the same
disciplinary action as if they had used another member’s badge.

B.

Members who forget their password or are unable to sign on should notify their
immediate Supervisor. The Supervisor shall send an E-Mail message to
“PROBLEMS...CFD” requesting that the member’s Password be reset. Members will
then be guided by the procedures in the Computer Manual.

1301.11

General Rules

A.

All information shall be entered into the system in a timely and accurate manner.

B.

District Chiefs shall assist in verifying that all required reports are submitted in a timely
manner.

C.

Members shall not alter, delete or otherwise tamper with any systems files on the
individual work stations.

D.

Members shall strictly obey the chain of command when conducting official
departmental business over the electronic mail message system (e-mail).

E.

Officers or acting officers shall validate all reports received from subordinates.

F.

Members shall not change or amend a completed report of another employee unless
authorized by the Fire Chief to do so.

G.

Members shall not reproduce, copy or otherwise replicate any application software or its
documentation.

COMPUTER PROCEDURES
Section 1301
Rev. 3/15
Page 5 of 5
H.

Members shall not connect any devices, which are not authorized by the Fire Division,
to any work station computer or any of its peripherals.

I.

Members shall not distribute hard copy and soft copy output to anyone who is not a
member of the Fire Division without approval from the Fire Chief to receive such
materials.

J.

All company officers shall update and maintain the company’s electronic calendar.

K.

All computers shall be left on continuously unless otherwise directed by the Fire Chief
or his representative.

L.

All members shall protect the computer work station from environmental factors which
may cause problems with its proper operation (i.e. extreme temperatures, direct sunlight,
magnetic fields, moisture, debris, etc.).

M.

Members shall not perform any maintenance except normal cleaning. All cleaning shall
be done with supplies which are provided by the Fire Division for that purpose.

N.

All members shall immediately report, to the proper authority, any condition or
malfunction which requires service.


=== 1302 Software Use (2) ===
SOFTWARE USE
Subject 1302
Rev. 3/15
Page 1 of 2
Chapter XIII Computer Operations
Subject 2

Software Use

1302.01

Objective

A.

The Fire Department has a responsibility to monitor for and correct any use or
installation of illegal software. This is done for ethical reasons and to limit the
City of Cincinnati’s legal and financial liabilities associated with violations of
software licensing agreements.

B.

The Fire Department has chosen a proactive approach to achieve these objectives.
Essentially, this approach has two steps. The first step is to provide employees
with the requisite software programs which allows them to work efficiently and
effectively at their jobs. Working toward that objective, the Fire Department has
acquired a user-friendly productivity software program which will be installed on
all computer workstations. This software program has been deemed adequate for
the needs of most Fire Department personnel.

C.

The second step is to prohibit the installation of programs not otherwise provided
by the City of Cincinnati. Our policy is “the only software which may be loaded
onto Fire Department computers is software which has been authorized by the
Fire Chief”. Members may not install any software which has not been approved
by, purchased by and installed by a person or persons so designated by the Fire
Chief. To do otherwise will be a direct violation of this procedure.

1302.03
A.

Software Restrictions
The unauthorized use, transfer, duplication or modification of software is a
violation of the applicable laws, City of Cincinnati Administrative Regulations
and this Procedure. This means that employees who violate any software license
agreement, in conjunction with his or her use of Fire Department computers, not
only will subject themselves to criminal and civil prosecution but will also subject
themselves to disciplinary action.

SOFTWARE USE
Subject 1302
Rev. 3/15
Page 2 of 2
1302.05

Responsibility to Control

A.

No member shall knowingly permit or facilitate the use and/or installation of
software programs which are not in accordance with this Procedure.

B.

It shall be the responsibility of all officers or persons in charge, where computer
workstations are located, to supervise and control all activities associated with
that equipment’s use. Additionally, they shall perform audits on every computer
to determine whether unauthorized software has been loaded. If they find any
records of unauthorized software programs, they shall report that fact to the
company commander(s) to which the computer workstation is assigned.

C.

It is important to underscore the point that the company commander(s) is/are
ultimately responsible for the proper operation and control of any computer
workstation assigned to him/them. The company commander(s) shall investigate
and report his/their findings, in writing, to the Assistant Chief of Human
Resources.


=== 1303 Computer Virus (2) ===
COMPUTER VIRUS
Section 1303
Rev. 3/15
Page 1 of 1
Chapter XIII Computer Operations
Subject 3

Computer Virus

1303.01

Objective

A.
1303.03

To prevent the proliferation of Computer Viruses among Fire Division computers.
Procedures

A.

All USB thumb drives and optical media must be checked for viruses or other
malicious software (malware) before they are used. This may be done by
launching a department approved antivirus application such as Symantec
Endpoint. This is usually completed by “right-clicking” on the external target
media and choosing the scan option if available. Other internet antivirus scanning
tools may be used but only with Fire-IT administrator approval. If you have
questions please contact your Fire-IT administrator for further instructions.

B.

If a virus or malware infection is suspected then a Fire–IT administrator must first
be notified to prevent further out-break. All laptop and desktop computers should
be scanned anytime viruses or malicious software is suspected. Please notify your
Fire-IT administrator as soon as possible for further instructions.

C.

All files and applications downloaded from the internet/ intranet or other thirdparty department servers should be scanned for viruses before storage on any Fire
Division computer. To do this, follow the instructions in item “A” above. If in
doubt please contact your Fire-IT administrator for more instructions.


=== 1304 Use of Internet and Email ===
INTERNET AND E-MAIL SYSTEM
Section 1304
Rev. 3/15
Page
1 of 4

CHAPTER
SUBJECT
TOPIC

XIII
4
1

Computer Operations
Use of City of Cincinnati Internet and Electronic Mail System

POLICY
A.

The use of the City of Cincinnati’s electronic mail system is a privilege.
1.

It an inherent responsibility, on the part of the user, to exercise
responsibility and self-discipline in developing and disseminating the
content of any electronic mail.

2.

Users must ensure that the content of any e-mail message is not construed
as being discriminatory, insulting, disruptive, offensive or harmful to
employee morale.

3.

Individual e-mail will be governed by the same rules, in regard to chain of
command, as other departmental correspondence. Members should
exercise caution when copying e-mail correspondence to other members
who are above them in the chain of command.

B.

The City of Cincinnati respects the individual privacy of its employees. Employee
privacy DOES NOT extend to the employee’s work related use of government
owned equipment and supplies. This includes the components that permit City
employees to utilize the e-mail system.

C.

The City’s e-mail network is the property of the City of Cincinnati and is under
the control of City and Fire Department management.
1.

This includes the contents of all e-mail messages, which are subject to
management review at anytime, for any reason, without prior consent.

2.

Management has the right to revoke the e-mail privileges of any individual
for any reason.

D.

The Fire Department will conduct random audits of the e-mail accounts of its
employees, and also monitor the types of messages sent to individuals both inside
and outside of the organization.

INTERNET AND E-MAIL SYSTEM
Section 1304
Rev. 3/15
Page
2 of 4

1.

Any e-mail sent from non-city owned equipment, into any city owned
computer system or other City owned property will be considered
City/Fire Department property.

2.

Individuals sending messages in violation of the City of Cincinnati’s
Policies and Procedures Section 9.1 (Internet Access and Electronic Mail
Policy) from outside sources into the City e-mail system will also be
subject to the disciplinary process.

E.

Third party wireless service (Wi-Fi) is permitted in firehouses, but at no point
should any city computer and/or property to be connected to it. These services are
only to be used by members on their personal devices.

1.

Any unauthorized alteration to city owned property will result in
disciplinary action.

F.

No personal computers will be connected to City of Cincinnati owned equipment
or connections.

G.

Personal computers and other devices utilizing a wireless connection on city
property must be used in accordance with established city and fire department
internet use policies. The viewing of inappropriate materials on personal
computers while on city property will be considered a violation of this general
order and will result in disciplinary action.

H.

No individual has the authority to send group e-mail to Fire Department members
or portions of our membership, using Fire Department/City of Cincinnati
equipment.
1.

Any group e-mails transmitted over the City’s network will be prohibited,
unless prior authorization is obtained from the Assistant Chief of the
Human Resources Division.

INTERNET AND E-MAIL SYSTEM
Section 1304
Rev. 3/15
Page
3 of 4

2.

Any message intended to have a wide distribution, such as the entire Fire
Department or the entire membership of a certain organization, the
message must be forwarded to the Assistant Chief of the Human
Resources Division for consideration.

I.

The Fire Department Staff will not censor the messages of requestors of
“groupsend” messages. They will simply inform the requestor of whether or not
the message is appropriate or inappropriate for transmission.
1.

If the message meets the approval of the Fire Department Staff, the
message will be forwarded to the intended audience via the Assistant
Chief of the Human Resources Division or the Fire Chief.

2.

No other person will have the authority to send group e-mail unless
authorized by either of these individuals.

3.

When one of these messages is received, members are cautioned that
replying to the message by using the reply to all option will be considered
as sending a non-authorized group e-mail. This action will expose the
person who is sending the response to disciplinary action. Responses to
group e-mail should be limited to one individual.

J.

Violation of this procedure will result in the following disciplinary actions:
Departmental charges with progressive discipline, up to and including termination
of City employment.

K.

Every January 1st and July 1st, Company Commanders and District Fire Chiefs
will ensure that all personnel assigned to their respective companies and districts
or work programs review this policy. They shall document that this review has
taken place and that all personnel are in compliance with all applicable City of
Cincinnati Administrative Regulations and Policies and Procedures.

INTERNET AND E-MAIL SYSTEM
Section 1304
Rev. 3/15
Page
4 of 4

L.

Chapter 9, section 9.1 of the City of Cincinnati Personnel Policies and
Procedures, Internet Access and Electronic Mail Policy, will be considered as a
part of this procedure.


=== 1402 Right to Know ===
Hazardous Materials RTK Chemical Tracker Program
Section 1402
Rev 10/13
Page 1 of 4
---------------------------------------------------------------------------------------------------------------CHAPTER XIV Hazardous Materials Management
SUBJECT 2: Right to Know Chemical Tracker Program

1402.01 Objective
A. The Right to Know (RTK) Chemical Tracker Program is a database of all
chemical storage at Cincinnati area businesses or occupancies that are
required to file under the City’s RTK ordinance. If a company has not
submitted the RTK information, that company will not be listed in
this RTK Chemical Tracker Program.
B. The RTK Chemical Tracker Program has been developed to make
information about chemical storage at respective Cincinnati businesses
available to firefighters on the scene of emergencies and for pre-planning
purposes.
1402.02 System Components
A. CD ROM with RTK Chemical Tracker Program
B. Windows 98 or a newer Windows program is mandatory to open this
database.
1402.03 Background Information
A. RTK is the law in Cincinnati. RTK information listed in a readily obtainable
format can be an important tool at a fire involving hazardous materials.
B. Approximately 250 businesses file 29 CFR 1900 Right to Know listings
with the City of Cincinnati each year.
C. The following information has been taken from the filings and is included
in the RTK Chemical Tracker Program:
1.
2.

Type of hazardous material
Quantity in storage listed in pounds or gallons

Hazardous Materials RTK Chemical Tracker Program
Section 1402
Rev 10/13
Page 2 of 4
---------------------------------------------------------------------------------------------------------------3.
4.

**The location of the hazardous materials within the respective
facility
Emergency contact information for the facility

**Not available for some listings.
D. The following are practical uses of the RTK information:
1.
2.
3.

Pre-planning evacuation routes
Pre-planning Shelter in Place occupancies
Safety enhancement for emergency responders in the following
ways:
a. Knowledge of pre-existing chemical hazards for a specific
business
b. Pre-planning of specific resources necessary to deal with
respective chemical hazards

E. Having this type of information in a readily accessible format could assist
the City in obtaining grant funding to deal with specific chemical hazards.
F. Businesses required to file the RTK information must update the Fire
Department with changes before April 1 of each year. The information will
then be updated in the RTK Chemical Tracker Program and distributed
on a CD ROM to fire companies and command staff on or before October
1 of the same year.
G. Presently, the RTK Chemical Tracker Program information requires 75.5
MB of computer memory, which will increase as the database is
expanded.
1402.04 Procedure
A. The RTK Chemical Tracker Program CD ROM is set up as follows:
Screen 1:

RTKCHEMICAL Icon

Screen 2:

‘Read Only’ message:

Screen 3:

RTK CHEMICAL TRACKER PROGRAM
 QUERY
 EXIT

(Click ‘OK’)

Hazardous Materials RTK Chemical Tracker Program
Section 1402
Rev 10/13
Page 3 of 4
---------------------------------------------------------------------------------------------------------------Screen 4:

RTK CHEMICAL TRACKER PROGRAM

 QUERY by ADDRESS
***Use DROP-DOWN list or type in street name only (no
numbers)
 QUERY by COMPANY
***Use DROP-DOWN list and select company
 CHEMICAL by CAS NO
***Limited use at this time; CAS number will list chemical name
 CHEMICAL by NAME
***Limited use at this time; Chemical name will list CAS number
 COMPANY INFO REPORT
***Lists company names, addresses, and emergency contact
information
 RETURN TO PREVIOUS SCREEN
Note: Using DROP-DOWN lists for T Query by Address and T Query by
Company Name will minimize operator errors when attempting to locate the
information.
1402.05 Safety and Objectives
A. Fire companies are encouraged to order businesses to comply with RTK
during the course of normal fire inspections. If a company has not
submitted the RTK information, that company will not be listed in
this RTK Chemical Tracker Program. All questions regarding RTK
should be directed to the Fire Department Environmental Crimes Unit
(ECU).
B. This information is not subject to Freedom of Information Act Requests.
This information is sensitive to the security of the City of Cincinnati, and
under no circumstances should be shared with the general public or the
media. ALL requests for information in this database should be directed to
the Fire Department ECU and Chemical-Biological-Radiological-NuclearExplosive (CBRNE) Response Planning Unit.

Hazardous Materials RTK Chemical Tracker Program
Section 1402
Rev 10/13
Page 4 of 4
----------------------------------------------------------------------------------------------------------------

C. The RTK Chemical Tracker Program CD ROM will be listed on the
respective fire company or unit inventory. Replacement RTK Chemical
Tracker Program CD ROMS may be obtained through the Fire
Department ECU. If a RTK Chemical Tracker Program CD ROM is lost
or stolen, it should be reported immediately to the Fire Department ECU.
When the updated RTK Chemical Tracker Program CD ROMS are
distributed each year, the old CD ROM will be destroyed by ECU.
D. In the future, the RTK Chemical Tracker Program may be expanded for
the purposes of listing additional chemical, biological, radiological or other
special hazards that would not be covered by 29 CFR 1900. Any requests
for special additions to the RTK Chemical Tracker Program should be
directed to ECU.


=== 1501 House Fund ===
Fire Company House Fund Account
Section 1501
Rev. 3/15
Page 1 of 5
________________________________________________________________________

CHAPTER XV Fire Company House Fund Account
Subject 1: Management of Fire Company Finances
1501.01 Objective
The following procedures have been developed in an effort to promote the
effectiveness and uniformity of the house fund collection system utilized by the
members of this organization. The procedure is not designed to be a punitive
instrument, but a definitive process by which all house funds should be managed.
1501.02 Responsibility
Responsibility is spread across individuals of all ranks, as follows:
The Engine Company Commander will be responsible for the account. Engine
Company Lieutenants will review the monthly balance sheet and sign off on it to
indicate that they have reviewed the document. In double houses, the Ladder
Company Commander will be responsible for the review and should sign off on
the sheet along with the Engine Company Lieutenants.
The Engine Company Commander will determine what members of the company
will have check writing ability. Any individual who is given check writing
authority by the Engine Company Commander will be responsible to sign off
on the monthly statement as well.
The quarterly inspection by the District Chief should reflect in the comment
section that the balance sheets have been reviewed, and appear to be in
compliance with established procedures.
At the beginning of each year, The Engine Company Commander will present a
written document to the members of the company, describing what items are to be
included in the house fund. It will be the Commander’s responsibility to
determine what items to include that will be beneficial to the majority of the
company members. Each individual member will sign the document to indicate
that he/she wants to be included in the house fund. Members who indicate their
participation are committing to pay the assessments for the remainder of the
calendar year. The Engine Company Commander can add to this list
throughout the year. Those who do not want to be included, will not be charged
the assessment, and will not have the opportunity to be included in the house fund
until the next calendar year. Donations to certain charities such as MDA can
be identified by the Commander as a benefit of being included in the house
fund although members must have the right to abstain or participate in any

Fire Company House Fund Account
Section 1501
Rev. 3/15
Page 2 of 5
________________________________________________________________________
listed charity. All Fire Department employees must have the right to
participate in any donation that is paid for with monies collected on City of
Cincinnati property and/or on City work time. Those individuals who do not
choose to be included in the house fund should not use any items that are
purchased with house fund proceeds. This includes food items, condiments, or
any other item that appears on the house fund list.

Company officers will have the authority to take corrective or disciplinary action
against any member who does not pay the just debt, as indicated by their signature
on the form, or whom uses house fund items when they are not part of the house
fund as indicated by the absence of their signature on the form. Newly assigned
members will be added to the list as soon as possible after being transferred to the
company.
Persons, who are not participating in a house fund, should make
arrangements for food items needed for their tour of duty. It is acceptable to
charge a standard fee (maximum $2.00) to cover the cost of condiments etc.
used to prepare the days meals. This fee will entitle the person to the meals
provided for that day only, and does not entitle the individual to other house
fund items. (For anyone, not in the House Fund, that decides to partake in
that day’s meals, the condiment fee would be over and above the cost of
“getting in the mess”)
Personal loans from the company house fund will not be permitted under any
circumstance.
In the event of problems/complaints pertaining to house funds, the chain of
command is as follows. Engine Company Commander, District Chief,
Human Resources Assistant Chief. Complaints should be resolved at the
lowest possible level of supervision.
Any member who is not current on house fund assessments for 2 pay periods
will be removed from the house fund until all debts are paid. The individual
is also exposed to the disciplinary process for failure to pay just debts. The 2
pay period limit will not apply to persons on vacation or other approved
leave.
Persons, who are on limited Duty for 60 days or more, should not be charged
a house fund assessment at their assigned company. Long term limited duty
personnel may be included in the house fund at their limited duty
assignment.

Fire Company House Fund Account
Section 1501
Rev. 3/15
Page 3 of 5
________________________________________________________________________

1501.03 Cash limits
House Funds will have the following caps:
Single Houses
$1500
Engine/Medic
$2000
Double Houses
$2500
Double Houses/Medic$3000
E-3, 21, 20, 18
$3500
Engines 3, 21, 20, and 18 currently handle the District Travelers. The amount
shown will apply to any house that handles the District Travelers in the future.
Once a house fund reaches the permitted limit of funds, money should not be
collected until the total amount of cash in the account drops below the established
limit.
Petty cash funds should not exceed $100. The Engine Company Commander
has the option of lowering this limit. A separate spreadsheet should be kept to
account for petty cash funds. Each use of funds should be noted in the
spreadsheet.
1501.04 Collections/payments
The collection of assessments for clubs, etc. will be permitted for all inclusive
clubs and activities only. No collection of funds will be allowed to take place on
City of Cincinnati property for any clubs or other activities which exclude any
employee or group of employees within our organization. See the attached legal
opinion from the City Solicitor’s office for further clarification.
Payments for house fund debts should be made by check or money order only.
Cash should not be accepted.
Individuals who are not participating in a house fund may be required to
write their own personal check for payment of assessments, etc. These
personal checks should be forwarded to the appropriate destination along
with the company check.
No debit cards will be permitted. In the event that a company is remote from
their banking establishment, a “deposit only” card will be allowed.

Fire Company House Fund Account
Section 1501
Rev. 3/15
Page 4 of 5
________________________________________________________________________

1501.05 Assessments
Assessments can be made for the purchase of major and routine items. For the
purpose of this procedure, a major purchase is defined as any purchase in excess
of $100.00. This will not include food purchases for the benefit of the Fire
Station. The Engine Company Commander and Lieutenants can make
necessary purchases of up to $100 at their own discretion. This responsibility
will not extend to detail or traveling Lieutenants. Nothing will prohibit the
Engine Company Commander from reducing the amount of funds that can
be expended without prior approval. For purchases ranging from $100 up to
the established house fund limit, the Engine Company Commander must
obtain a majority affirmative vote of all members of the house fund.
Members of the company who are not in the house fund will not vote.
Any purchase that exceeds the amount of money in the house fund will be
considered a special assessment and will require the majority affirmative
vote of the house fund membership. Only those who vote in the affirmative
are obligated to pay for the purchase. No individual can be forced to
participate in any special assessment. Special assessments must be accounted for
by separate column in the payoff spreadsheet. Assessments can also be made for
charitable causes. Again, only those who choose to participate should pay. No
one can be forced to participate. Collections should be accounted for by separate
column in the payoff spreadsheet.

The Engine Company Commander has the discretion to hold a vote for a
requested item. In the event that the Engine Company Commander chooses
not to place an item up for vote, the membership of the house fund can cause
the vote to take place by getting an 80% approval of the house fund
members.

Fire Company House Fund Account
Section 1501
Rev. 3/15
Page 5 of 5
________________________________________________________________________
1501.06 Accounting.
All companies must have an accounting system. Any accounting system will be
acceptable, as long as they meet the following criteria.
1.
2.
3.
4.

Have a visible record of all monies collected.
Have a visible record of all monies paid.
Have a visible record of all monies remaining in the account.
Have a visible record of where all payments have been sent and where all income
has been placed.

A balance sheet, listing each check written from the house fund and account balance
after each deduction or deposit for the month, should be available in the company
office in each Fire Station. A new balance sheet should be made available on the 1st
day of each month.
The check register and all banking statements will be available for review by any
member of the house fund at any time.
Any separate funds, such as the proceeds from soft drink, candy, or other vending
machines should be accounted for in the company checking account, and will be
included in the cash limit for the house fund. For example, a company can not
maintain the maximum amount of cash in their checking account, and have a separate
account for “pop fund” or other extra funds. The monthly balance sheet should
reflect the entire amount of money in all of the company’s accounts.
All bank statements and all documents required for administration of the house
fund must be maintained in the company office for a minimum of 3 years.


=== 301 Vehicles Intro ===
INTRODUCTION
Section 301
Rev. 2/15
Page 1 of 1
Chapter III Fire Department Vehicles
Subject 1 Introduction
301.01 Objective
A. To provide members of the Fire Department with information concerning vehicles used
by the Fire Department.
B. To establish procedures for proper driving, operating and maintenance of Fire Department
apparatus.
301.03 The following manuals are adopted by reference as part of this chapter:
A. Driver's Manual
B. Drill Manuals
C. Report Manual
D. State of Ohio Defensive Driving Manual


=== 302 Driving and Operation Updated 5-8-2020 ===
PROCEDURES MANUAL
SUBJECT:

Driving and Operation

NUMBER:

APPROVED:

302
FIRE CHIEF

TYPE: Procedure

EFFECTIVE DATE: 5/2020

Page 1 of 12

REVISED DATE: 5/2020

302.01 Objective
A.

To provide procedures for safe and efficient operation of Fire Department
vehicles.

302.02 Definitions
A.

Preventable Accident – is defined as any occurrence involving a City owned or
personal vehicles being used on city business, which results in property damage
and/or personal injury in which everything reasonably possible to prevent the
accident was not performed.

302.03 Policy
A.

Members driving Fire Department vehicles are bound by all laws, ordinances and
regulations set forth in Ohio State Law, City of Cincinnati Ordinances and the
Fire Department Procedure Manual.

302.04 Driving
A.

The Fire Department's policy of Defensive Driving shall be observed at all
times.

B.

Drivers shall adjust to road, traffic and weather conditions.

C.

The Company Officer shall make a visual check of apparatus to be certain that
members are in position before boarding the apparatus. The driver will only
proceed when signaled by the officer that he has acknowledged everyone is in
a seated position with seatbelts fastened and it is safe to place the apparatus
in motion. If visitors are in quarters, the officer will make certain visitors are
not on apparatus or in harm’s way before placing apparatus in motion.

Driving and Operation
SECTION 302
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Page 2 of 12

D.

At no time shall any city vehicle be moved, repositioned or driven with any
door open. It will be incumbent upon the Company Officer and FAO to
ensure that the apparatus is safe before it is placed in motion at any time.

E.

All safety precautions will be observed when operating the aerial of Ladder
Companies, and during pump operations of Engine Companies.

F.

In all cases where a Fire Department vehicle strikes any person, object, or
another vehicle (normal operational events excluded), the incident will be
considered a vehicle accident and all appropriate investigations and
documentation will take place.

G.

Vital information is stored in the vehicle computer box which may need to be
recovered after a vehicle accident. After an accident a: Turn off the vehicle
ignition and do not move the vehicle; b: notify the City Garage and
Apparatus & Equipment Captain to request that the vehicle be towed when
one or more of the following occurs:
1. The accident involves loss of human life or bodily injury to any
person who, as a result of the injury, receives emergency medical
treatment away from the scene of the accident.
2. The driver receives a citation under state or local law for a moving
traffic violation arising from the accident.
3. One or more motor vehicles incurring disabling damage as the result
of the accident, requiring the motor vehicle to be towed away from
the scene.
4. The accident causes damage to property other than a motor vehicle
and the investigating supervisor reasonably believes that the property
damage is of an amount greater than $5,000.00.
5. Any other reasonable situation the investigating supervisor deems
necessary.

H.

Any operation or movement of a Fire Department vehicle in an unsafe
manner constitutes a major safety violation.

I.

Apparatus Bay Doors and Remote Door Controls
1. All remote door controls shall be mounted on the sun visor on the
officer’s side of the apparatus; under no circumstances shall they be
kept on the dashboard. When all members are safely on board and
the door is fully open, the officer shall permit the driver to proceed

Driving and Operation
SECTION 302
5/20
Page 3 of 12

out of the house. The officer shall operate the remote control to close
the door when the apparatus is clear of the door.
2. For safety and security all bay doors shall be kept in the fully closed
position at all times when the apparatus is not leaving or entering
the bay.
3. Apparatus should not be parked across the sill of an apparatus bay
door opening.
4. If an apparatus bay door is manually stopped in a partially open
position, and you wish to fully open the door with the remote control
the door may either close or open when the remote control is
activated. Therefore, at no time should an apparatus bay door be
allowed to remain in a partially open position.
5. Remote controls should only be pressed until the door starts to
move, and then released. If the button is held down, the manual
"Stop" button will not stop door travel. Safety edges, which are
installed on some doors, will not stop door travel if the remote
control button is not released.
6. Any overhead apparatus door that is found to be working improperly
will be placed OOS and will not be used until approved for use by
City Facility Maintenance or an overhead door contractor. Officers
will notify the Captain of Fire Facilities at -6222 immediately during
business hours to schedule repair of the door. The District Fire Chief
and the Fire Facilities Supervisor should also be notified for followup on the door repair.
7. During the weekends and after business hours, the District Chief
must be notified of the malfunctioning bay door. The District Chief
shall try to make arrangements for a temporary solution or notify
Dispatch for emergency repairs if warranted. If a temporary solution
is adequate, the Fire Facility Supervisor will be notified on the next
business day to schedule repair of the door.
J.

Members shall respond in a seated position with seatbelt in service.
Members shall not stand or sit on back platform, front bumper, or side
running boards for any reason when the apparatus is in motion.

Driving and Operation
SECTION 302
5/20
Page 4 of 12

K.

Winter Conditions
1. Cables, skid chains, and salt shall be carried on all apparatus, ready
for service from November 1st to April 1st.
2. If the officer or driver deems it necessary to place cables, skid
chains, or “Onspots” in service due to snow or ice conditions, they
shall notify Fire Dispatch of “slippery streets” conditions so that it
can be transmitted to all companies. After “slippery streets” has
been transmitted, all companies shall be required to install chains or
cables immediately.
3. Apparatus equipped with “Onspot” chains may engage them to
return to quarters, and then install the appropriate chains or cables.
“On-spot” chains are only to be used when companies are out of
quarters at the time that slippery street conditions are made known.
Never engage “On-spots” in conjunction with cables or chains.
Following installation of cables, skid chains, or “On-spots”, a
company officer can determine when road conditions are safe enough
to remove them. When skid chains or “On-spots” are in service, the
maximum speed is 35 MPH. Any cross links broken while driving
will be tied back immediately to prevent apparatus damage. Broken
cross links are to be replaced immediately upon return to quarters.

L.

Apparatus shall always be parked in park or neutral if not equipped with park
gear, with parking or maxi brake set. Chock blocks shall be used anytime the
apparatus is parked out of quarters.

M. When making an emergency response, all warning lights and siren shall be
operating. Vehicles equipped with air horns will use air horn with discretion
to clear intersections and heavy traffic.
N.

Traffic Signals
1. When making an emergency response, emergency vehicles are given
the right to proceed "with caution" through red traffic signals and
stop signs. The driver and officer may accept a signal from a
uniformed police officer that the way is clear and proceed with
caution. Fire Department officers and drivers shall observe the
following rules when approaching street intersections.
2. If the traffic signal is GREEN, or opposing traffic is controlled by a
"Stop" sign, or is not regulated, the vehicle shall:

Driving and Operation
SECTION 302
5/20
Page 5 of 12

a.

Slow down to a speed where a complete stop can be made
within the clear distance ahead.

b.

Enter intersection only when certain it is safe.

c.

Resume speed only when it is safe to do so

3. If the traffic signal is RED or there is a "Stop" sign for your
direction, the vehicle shall:
a.

Come to a complete stop before entering the intersection.
Check all traffic lanes to make sure no vehicles or pedestrians
are moving on a collision course with the apparatus.

b.

Enter the intersection only after it is safe to do so and
proceed with caution.

c.

Resume speed when it is safe to do so.

O.

The officer will determine the best response route and direct the driver in safe
operation of the vehicle. However, the officer must allow the driver to use good
judgment as to safe operation. The officer cannot tell the driver how fast to go,
but can tell him how slow to go.

P.

Passing another apparatus en route to an emergency is permitted only if the
driver of the lead apparatus signals that it is safe to pass.

Q.

Stopping for a School Bus:
1. When a school bus is stopped on a roadway to pick up or drop off
passengers, the following regulations apply to all drivers on the
roadway including drivers of emergency vehicles.
2. When a school bus driver is preparing to stop the bus, he or she
activates four amber lights – two on the front and two on the back of
the bus. These lights continue to flash until the bus is fully stopped.
Other vehicles are not required to stop during this preliminary stage,
but should prepare to stop as soon as the bus comes to a complete
stop. When the bus comes to a complete stop, the amber lights stop
flashing and four red lights – two in front and two in back – start
flashing while the children enter or leave the bus. In addition, a stop
sign with a flashing red light is extended beneath the driver’s
window on the left side of the bus.

Driving and Operation
SECTION 302
5/20
Page 6 of 12

3. If the bus is stopped on a street or road which has fewer than four
(4) lanes, all traffic approaching the bus from either direction must
stop at least ten (10) feet from the front or rear of the bus. Remain
stopped until the bus begins to move or the bus driver signals motorists
to proceed.
4. If the bus is stopped on a street or road which has four (4) or more
lanes, only traffic proceeding in the same direction as the bus must
stop.
5. Emergency vehicles are given the right to proceed "with caution"
through red traffic signals and stop signs. Fire Department officers
and drivers shall observe the following rules when approaching
buses with red flashing lights and “STOP SIGN” deployed:
a.

Come to a complete stop ten (10) feet behind the bus. Before
passing the bus, check all traffic lanes to make sure no
vehicles or pedestrians are moving on a collision course with
the apparatus.

b.

Pass the bus only after it is safe to do so, and the bus’s red
flashing lights have stopped or the driver has signaled the
apparatus to go around, and proceed with caution.

c.

Resume speed only when it is safe to do so.

d.

The driver and officer may accept a signal from a uniformed
police officer that the way is clear and proceed with caution.

302.04 Apparatus Placement
A.

Caution must be used when parking the apparatus at an emergency scene. Each
situation must be assessed with safety and future actions to be considered. Place
the apparatus where it can be utilized to its maximum operational advantage
without hindering other apparatus to do the same. Correct apparatus placement
strengthens the overall fire ground operation by expanding the capabilities of all
the companies on the scene. Remember, properly functioning hoses bend, properly
functioning ladders do not. Pumper drivers need to be aware of not only the best
place to park their own apparatus but also where all responding ladder companies
will need to park in order to be most effective.

B.

In most FIRE situations the pumper should be placed past the fire building or before
the building to allow access to the fire building by another apparatus, if needed.
When placing the apparatus consideration must be given to the possibility of
building collapse or any other situation where the apparatus may be put in jeopardy.

Driving and Operation
SECTION 302
5/20
Page 7 of 12

C.

In most EMS situations the apparatus should be placed before the building or
accident scene. This will allow access for the medic unit to pull in front of the
apparatus and provide protection from traffic when loading the patient.

D.

In all situations, the driver and officer must confer to place the apparatus in the
best position to accomplish the best outcome to the incident, while preparing for
the safe approach of other responding vehicles. Officers and drivers should place
the apparatus so as to be easily visible to approaching vehicles, apparatus or
medic units, taking into consideration dips, hills and curves in the roadway, as
well as other obstructions to visibility such as low tree branches, sun glare or
smoke.

E.

Apparatus not being used directly in the fire attack should be parked to prevent
congestion but also placed so it can be moved into operating position if needed.

F.

When an apparatus is on the scene of a highway emergency it should be placed
in a position to protect the scene and those members working on the scene.
Members working on any roadway or in an area where there may be moving
traffic will wear the required high visibility vest, jacket, or full turn out gear.
(Reference Operations Manual section 203.18) for the complete policy on
apparatus placement on roadways.

302.05 Backing Procedures
A.

Company Officers (for Medic units the Paramedic Training Officer (PTO) or the
most senior Firefighter is in charge of the Medic Unit and the Paramedic in all
cases shall be responsible for medical decisions) shall not permit the backing of
the apparatus in the street, except at locations where there is no intersecting street
within reasonable distance, or if there is no outlet to the street.

B.

When permitting the backing of apparatus, the Officershall see that “spotters” protect
the apparatus by guiding the driver. They shall not, however, place members in
traffic lanes if they might be struck by moving vehicles. All members must
remember that spotters are in place to give guidance to the driver on direction to
turn and when to stop the apparatus; NOT to place themselves in the path of other
vehicles.

C.

Operators and other members must realize that noise may keep them from hearing
verbal instructions. Operators shall stop when there is any doubt, or in the absence
of clear vision, or positive directions from the members guiding them.

D.

When backing-up apparatus the “spotters” will take a radio from the apparatus to
communicate with the driver. The radio shall ONLY be used to notify the driver

Driving and Operation
SECTION 302
5/20
Page 8 of 12

to “STOP IMMEDIATELY”.
E.

Hand signals shall be limited to the following:
1. One hand, fingers together and extended, moving back and forth to
indicate to continue moving in reverse with the other arm fully extended
pointing in the direction that the spotter wants THE BACK OF THE
APPARATUS TO GO. Spinning your finger around in circles at a driver
looking in a mirror serves no purpose whatsoever and only adds confusion
to the operation.
2. An arm extended toward the driver with a closed fist indicates that the driver
should stop.

F.

Spotter’s responsibilities while backing:
1. The officer and members assigned to “spotter” duties shall switch their
radios and the apparatus radio to an appropriate channel before they
dismount the apparatus. The officer will ensure that all members are on the
same appropriate channel before the backing process begins. This way
the driver will be able to hear urgent commands through his headset.
Drivers and other members must realize that noise may keep them from
hearing verbal instructions.
2. The officer’s radio shall be on the appropriate channel and shall monitor
Fire Dispatch simultaneously.
3. Members assigned the “spotter” duties shall remain in the sight of the FAO
/ driver or officer’s mirror. Members are not traffic officers. One member
shall be in the sight of the FAO / driver through each mirror when
manpower permits. The officer shall be positioned in the front area of the
vehicle in full view of the FAO / driver and out of traffic. Members will
be courteous to other vehicle drivers.
4. Two (2) firefighters shall be assigned to watch the rear of the apparatus
when manpower permits. One firefighter shall be assigned to each corner
while maintaining a safe distance from the apparatus and remaining in
visual contact with the FAO / driver.
5. The FAO / driver shall stop the apparatus immediately when there is
any doubt and/or upon the loss of visual contact with any spotter.

G.

Officers shall not permit the turning or backing of apparatus which will cause
damage to apparatus, hose, driveways or other property.

Driving and Operation
SECTION 302
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Page 9 of 12

H.

Members shall not be used to stop traffic when backing into the Fire Station.
Members assigned to the “spotter” position shall be dropped off on the station
apron. The apparatus warning lights shall be used to stop traffic. No member
shall place themselves in harm’s way when backing apparatus.

I.

The preferred method to return apparatus to quarters is to “drive through” the Fire
Station, back to front when possible.

J.

Drivers shall observe conditions around the vehicle to determine if any obstacles
exist. If no other member is present to assist the driver as a guide while backing
up, the driver should get out of the vehicle and survey conditions around the
vehicle to determine if any obstacles exist. Drivers are to utilize mirrors while
backing up and proceed slowly and cautiously, allowing adequate time to react
and respond to hazards that come into view. The full use of warning lights shall
be utilized while backing up.

K.

The Company Officer has the responsibility of ensuring that proper backing
procedures are used and the backing process is done in a safe manner.

L.

The proper backing procedures shall be observed at all times. If a company is
observed backing an apparatus without a spotter, discipline will be administered
as if the vehicle had a backing accident. (See Section 302.15) (A).

302.06 Accidents Involving Fire Department Vehicles
A.

Notify the Fire Dispatch of the accident and request any assistance needed. The
Police Department shall be notified. Give company number, location, and state
the type of help needed.

B.

SO2 will respond to all Fire Department vehicle accidents to investigate the
accident. The Duty Chief will be notified of any Fire Department vehicle
accidents on nights and weekends. The Duty Chief will confer with the appropriate
District Chief to determine if a Duty Chief response is required.

C.

The officer, or a company member designated, shall inform the Fire Dispatch if any
members or civilians have been killed or injured. If necessary, render appropriate
medical care.

D.

When responding on an emergency and a minor accident has occurred, the officer
shall notify the Fire Dispatch Operator of the accident and request that the police
respond. When it is absolutely necessary, a member shall be left at the scene to fill
out the Accident Report Form. Normally the company will go out of service until
police investigation is complete.

Driving and Operation
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E.

When traffic is blocked due to an accident, the officer shall cooperate with the
police, as far as possible, in clearing the street, avoiding further damage to
apparatus and equipment.

F.

All officers shall notify the Fire Dispatch immediately of any condition that would
put the apparatus out of service.

G.

After returning to quarters from a minor accident scene where the SO2 supervisor
was unable to respond, the officer shall give the SO2 supervisor a telephone report,
followed by the required written reports.

H.

If the apparatus is inoperable, the officer shall arrange for a reserve apparatus
through the District Chief.

I.

The vehicle must be taken to Fleet Services for an estimate of damage within 24
hours of the accident or Fleet Service’s next business day.

J.

If the incident results in a fatality or a serious injury requiring hospitalization, the
City Department of Risk Management must be notified.

K.

The Supervisor’s Investigation of Vehicle Accident F-90s will be completed by the
SO2 investigating the accident.

L.

The Drivers Report of Vehicle Accident F-92s shall be completed by the person
driving or operating the vehicle at the time of the accident.

M. State of Ohio BMV 3303 Accident Form must be filled out for all accidents
involving CFD vehicles regardless of damage, loss or injuries.
N.

For further information about forms and contacts following a vehicle accident,
refer to your supervisor and City of Cincinnati Administrative Regulation #46.

302.07 Corrective Action for Preventable Accidents
A.

Preventable accidents may result in a disciplinary hearing.

B.

All accidents will be reviewed on a case by case basis. However, a direct
violation of established written procedures shall result in a minimum of a
written reprimand (Form-66) for the first at fault offense, unless mitigated by
extenuating circumstances. This includes backing and apparatus of any type
without following established procedures (using spotters).

Driving and Operation
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C.

The action or inaction of the Officer/In-charge member, FAO and/or firefighters
assigned to the apparatus will be reviewed to determine his/her role in the
accident.

D.

A review of each accident will be performed to determine any possible actions that
may be necessary to reduce cost and improve accountability.

E.

In the event that the Fire Chief determines that a member was at fault during any
operation of a city vehicle that results in serious bodily injury, the member shall
have a disciplinary hearing. “Serious Bodily Injury” means bodily injury that
creates a serious disfigurement, serious impairment of body function or results in
a protracted loss of work time.

302.08 Suspended Driver License
Possession of a valid Ohio Driver License and possession of car insurance as required by
the State of Ohio is a condition of employment for all Cincinnati Fire Department employees.
Failure to maintain a valid Ohio Driver License will result in discipline up to and including
dismissal from city employment.
1. Be advised that failure to pay traffic violations received in other states will
cause your Ohio Driver License to be suspended. This is true because of
cooperative reporting of traffic violations between the states. It is also
possible that you may not be aware of the suspension unless you are
stopped by police for another traffic violation or you applied for license
renewal.
2. Failure to maintain insurance for your vehicle will also result in a license
suspension. Proof of insurance is checked by the State of Ohio on a
random basis as well as at the time of license renewal.
Fire Department employees will not be permitted to operate any city owned vehicle, nor
be allowed to operate a private vehicle in the performance of their Fire Department duties,
without the possession of an unrestricted State of Ohio Driver License.
1. Any restrictions or violations that could lead to a driver license restriction
must be reported to the Fire Department via the employee’s chain of
command.
2. Failure to report restrictions will subject the individual to the disciplinary
process.
3. Members must notify the Fire Department of any driving restrictions
within 24 hours after the restriction is imposed.
4. Promoted FAOs with restricted or suspended license will be subject to
Company details consistent with normal Company operations

Driving and Operation
SECTION 302
5/20
Page 12 of 12

302.09 Utility Drivers
The Training section will conduct written and practical examinations of members to
qualify them as a second person on a pumper, aerial apparatus, ARFF 18 or heavy rescue
apparatus.
Members who pass a Civil Service Examination for Fire Apparatus Operators are qualified
to drive and operate all fire apparatus.
Members who qualify as a Fire Apparatus Operator must familiarize themselves with all
apparatus of every type.
302.10 Ladder Company Operations
A.

Members must be aware of their surroundings at all times, especially when using the
aerial ladder. Attention must be given to electrical lines, other possible conductors
that may be energized, and the possibility of building or roof collapse. Members are
cautioned that the only time an aerial ladder is to be used near power lines is when
there are lives threatened. A safe clearance must be maintained (Reference
Operations Section 203.16 Electrical Emergencies). Each situation must be
evaluated with safety being the number one priority. The Aerial should be
immediately retracted after the objectives of its use have been met.

B.

Aerial ladders can be damaged very easily. Because of this, strict adherence to
several guidelines is to be followed. Extension and elevation limits must be
followed and the aerial ladder must not be used for mechanical ventilation, tearing
off gutters, punching holes, etc. Equipment operators must be alert at all times and
make sure that aerial ladders are not subjected to high temperatures or overloading.

C.

It is the policy of the Fire Department to discourage any FAO or member from
overriding the outrigger leveling system in order to operate an aerial ladder.

D.

Torque or twisting appears to be prevalent in aluminum ladders. Therefore,
whenever aerial ladders are placed against a building, care should be taken to
support both beams of the ladder and a limited number of fire personnel should be
on the ladder at any one time. Ladder pipe operations should be done within the
parameters of extension and elevation with care taken to keep the hose line in the
center of the ladder. Rotation of the ladder should be done slowly to reduce the
whipping effect of the outer fly sections. Whenever there are dents or tears in the
ladder framework, loose cables, excessive noise in operation, or anytime the
operator feels that a potential problem exists, the ladder shall be reported
immediately to your immediate Supervisor and Fleet Services.


=== 303 Maint And Repair ===
MAINTENANCE AND REPAIR
Section 303
Rev. 2/15
Page 1 of 4
Chapter III Fire Department Vehicles
Subject 3 Maintenance and Repair
303.01 Objective
A.

To provide procedures to assure the readiness of Fire Department vehicles.

303.03 Policy
A.

The Company Commander is responsible for setting up maintenance schedules for
apparatus and vehicles assigned to his company.

B.

Officers are to direct members in carrying out proper maintenance.

C.

The Fire Apparatus Operator (FAO) will perform all necessary checks and
maintenance reporting defects or missing equipment to the officer. The FAO will
fill out the F-298 daily.

D.

Other Company members will assist the FAO in maintaining the apparatus as
directed by the Officer.

E.

Maintenance and repair work performed by Fire Department personnel shall be
limited to routine maintenance and the apparatus must remain ready to respond
within a reasonable time while such work is being performed.

F.

The Municipal Garage will perform all major maintenance and repair work.
1. Permission to call and/or go to Fleet Services: Fire Apparatus Garage must
be obtained via the apparatus supervisor’s office. Permission to go the
Fleet Services can be obtained by calling the apparatus office at 591-5002
between 8:00 AM and 4:00 PM. If no one answers, leave a message; it
will be addressed in a timely manner. Non-business hours still require
calling fleet services direct at 352-3681
2. A company may only go directly to fleet services when repairs absolutely
require the company to leave its first alarm area and upon orders from the
company’s District Chief.
3. Most minor repairs will be completed in quarters by a fleet services
mechanic.
4. Routine maintenance, changing light bulbs, etc. will still be the
responsibility of the company using the apparatus.
5. In the event that an “Emergency Repair” is required, and no one is
available at the apparatus office, Fleet Services may be contacted directly
at 352-5460 or 352-3681.
6. Emergency repairs must be documented properly including Form 40’s for
repairs needed and completed repairs. (An Emergency Repair is defined
as a safety related, or mechanical related deficiency that requires the
apparatus to be taken out of service).

MAINTENANCE AND REPAIR
Section 303
Rev. 2/15
Page 2 of 4
7. Non-emergency repairs must be submitted electronically before repairs are
scheduled. To insure prompt attention, notify the apparatus office as soon
as possible when unscheduled repairs are needed.
8. Permission to leave your designated alarm area must still be obtained
from the District Chief
G.

If it is necessary to call the garage for service after 1630 hours, and there is no
answer, let the phone ring ten times and your call will automatically be transferred
to the Highway Maintenance Dispatcher (at line 3371). Give the dispatcher all
pertinent information. The garage mechanic will get the information and call the
company as soon as possible upon returning to the garage.
If an apparatus must be towed during these hours, the mechanic will either tow it
to the company quarters and leave it or tow it to the Municipal Garage. The
mechanic cannot stand by while a company changes over. If the officer or
member in charge wants the apparatus towed to quarters for change over, the
apparatus will stay there until the next day when more help is available. Only
companies that have enough space in quarters to store their broken down
apparatus can have their apparatus towed to quarters, all others must go to the
Municipal Garage. The District Chief must be called so arrangements can be
made for a spare apparatus.

H.

The member in charge must decide if the apparatus is safe for response when
experiencing mechanical problems.

I.

If an apparatus or other emergency vehicle must be taken Out of Service, the
member in charge will immediately notify the Fire Alarm Dispatcher and District
Chief.

J.

The District Chief shall make arrangements for spare apparatus as required.

K.

Information regarding apparatus maintenance or problems shall be exchanged
with relieving officers and drivers.

L.

ALL apparatus defects shall be reported using a F-40.

M.

The display of unauthorized bumper stickers, signs, posters, etc. on City
vehicles is prohibited.

303.05 Apparatus, Radio, PMDC and Siren Repairs
A.

During normal working hours, 0800 to 1700 on weekdays, contact the Radio Shop
(2396) and follow their instructions for repairs. Routinely they will come to your
quarters. When the shop is closed, use your company portable Radio to remain in
service, and then contact the Radio Shop at the first opportunity.
Routine radio repairs will not be made at night or over weekends and holidays.
Your company is in service with a defective radio.

B.

A defective siren, however, will be repaired when and where needed; call the
radio shop during the week or contact your District Chief, if the shop is closed.

MAINTENANCE AND REPAIR
Section 303
Rev. 2/15
Page 3 of 4
He will make arrangements, through the Fire Tower, for the on-call technician to
come to your quarters and fix the siren.
If down time is projected to be more than one hour, a spare apparatus is to be
placed in service until the siren is repaired.
Your company is out of service for a defective siren.
C.

The priority is to keep fire companies in service and in their first alarm areas.
Medic units, minivans and staff cars will be taken to the shop for needed repairs.
Exception: When the radio shop is closed, District Chiefs should also handle staff
car and Medic unit siren problems by contacting the Tower. These repairs may be
handled either in quarters or at the shop.

303.06 Aerial Ladder Cleaning
Aerial maintenance is an important part of all ladder company operations. The supervisor
of Apparatus Maintenance will establish a schedule for cleaning, and send out a notice
with the schedule.
Schedule:
A.

All companies will clean and lube their aerial truck quarterly.

B.

Aerial ladders soiled during fire fighting operations must still be cleaned
immediately following usage, as required.

C.

If a company is in a spare during the scheduled cleaning period they must contact
the apparatus supervisor, on Thursday preceding the scheduled date, for
instructions on which aerial to perform the cleaning and lubrication on.

Location:
A.

Quarterly aerial maintenance will be performed between 8:00AM and 12:00 Noon
on the date designated. The primary location to be used shall be Engine 18’s
quarters.

B.

Other locations may be utilized, weather permitting, with the permission of your
District Chief. The only restriction is that the ladder be cleaned and lubed during
the specified time, on the specified date.

C.

The aerial must be cleaned and lubed before it is retracted, therefore the company
will be out of service.

D.

Supplies necessary to perform this task will be stored at Engine 18’s quarters.

E.

If an alternate location is selected, the company will be responsible to obtain the
needed supplies. The steam cleaner (Hotsy) will be available only at Engine 18
and will remain at Engine18’s quarters.

F.

All members are reminded to respect each other’s quarters, clean-up after use and
do not cause any undue clutter.

MAINTENANCE AND REPAIR
Section 303
Rev. 2/15
Page 4 of 4
Procedure:
A.

Most FAO’s have been instructed on proper ladder maintenance procedures.
Should additional training be required it is to be obtained via your District Chief.

B.

Weather permitting the cleaning shall be conducted outside. During inclement
weather the cleaning shall be conducted inside using only WD 40, and/or mineral
spirits.
The pressure washer is NOT to be used indoors
1. Company is to be Out of Service.
2. DO NOT retract an aerial ladder that is not lubricated.
3. Clean and inspect aerial device.
4. Totally remove all heavy grease and dirt by wiping down with mineral spirits.
5. Use pressure washer (Hotsy), only if necessary.
6. Inspect cables, pulleys and metal surfaces for wear, sharp edges, loose or
otherwise damaged parts.
7. Lubricate aerial as necessary.
8. Apply only the white lithium grease provided in tubs.
9. Clean the work area, confirm cleanliness with Engine 18 Officer.
10. Dirty grease towels shall be contained at Engine 18 and sent to Central Stores
for cleaning.
11. Email apparatus supervisor upon completion of cleaning and lubrication.

C.

Safety glasses and other protective equipment must be utilized throughout the
cleaning and greasing procedure.

D.

Ladder Company 18 shall maintain an inventory of adequate supply of mineral
spirits, white lithium grease in tubs, towels, and brushes, and shall ensure the
steam cleaner is available at Engine 18’s quarters for use.

E.

The day following maintenance service (Usually Monday), the ladder truck will be
inspected by Fleet Services. Any issues should be reported to the mechanic and
Form 40’s submitted immediately.


=== 304 Reserve App ===
Reserve Apparatus
Section 304
Rev. 2/15
Page 1 of 4
Chapter III – Fire Department Vehicles
Subject 4 Reserve Apparatus
304.01

Availability of Reserve Apparatus
A.

The Fire Apparatus Office will maintain the status of all Fire Department
vehicles.

B.

Whenever any CFD vehicle changes location and/or status, Fire Dispatch
is to be notified immediately either by phone (263-8180) or radio and
given the following information:
a.

Apparatus number of vehicle changing into

b.

Apparatus number of vehicle changing out of

c.

Location/destination of vehicle changing out of

d.

4-digit MDC unit I.D. number or 6-digit MDC number of the
MDC on the apparatus being changed into – both of these numbers
can be found on MDC radio. REMEMBER: the MDC remains
with the apparatus, notify dispatch of the MDC number of the
apparatus being changed into. Do not switch MDCs (Radios)from
one apparatus to another.
Examples of notification to dispatch:
“Engine 27 is changing out of apparatus number 33333,
which is going to Engine 28’s quarters and will be available
as a spare.”
“Medic Unit #61456 is being moved from E-18’s quarters
to E-12’s quarters.”
“Medic Unit Spare #61452 is being placed in service as an
additional medic unit, M-37, for heat emergency, & later:
Medic Unit Spare #61452 is now OOS, equipment returned
to Central Stores, and available in a spare status at E-12.”

Reserve Apparatus
Section 304
Rev. 2/15
Page 2 of 4
“Engine 229, apparatus #61678, is being placed in service
on a river detail from E-5’s quarters, & later: E-229 is now
OOS, equipment returned to E-12’s and available in a spare
status at E-5.”
e.

The fire officer will also call the district fire chief with the
movement and change of status information.
The apparatus availability file can be accessed by going to the
<Allcfd on ‘Fire-central\Sys\Groups’(S:)> drive, open the
<Apparatus Availability> folder and double click on the
<EQUIPMENT> file. The file can be accessed as a “read only
file” from any computer on the <S> drive, but will be
maintained by Dispatchers only.

C.

E-Mail the account “Apparatus Supervisor” (no individual name is
associated with this account) and give the following information:
1.
2.
3.
4.
5.
6.
7.

Equipment number of vehicle and time placed in service.
Location of new vehicle
Equipment number of vehicle being taken out of service.
Location of vehicle taken out of service.
Status of vehicle taken out of service (OOS or Available)
Reason vehicle was taken out of service.
If possible the name of mechanic that advised you to take vehicle
OOS.
Sample E-mails to Apparatus Supervisor:
1 - “Vehicle 23456 was placed in service at 1300 hours by
Medic Unit 41. Spare Medic Unit 98765 is available at
the garage.
2 - Vehicle 98765 was taken OOS and is parked at the
garage. #98765 is overheating and mechanic Bill Smith
advised us to change over. #98765 is not available for use.

D.

District Chiefs will arrange for spare apparatus movement.

E.

Only Apparatus Supervisor and staff will be allowed to make changes to the
apparatus availability spreadsheet <EQUIPMENT>.

Reserve Apparatus
Section 304
Rev. 2/15
Page 3 of 4

F.

The fire equipment supervisor will insure that changes are made
appropriately and initiate corrective action by notifying the Administrative
Division Chief and the Operations Division Chief when proper reporting
of status changes fails to occur.

G.

Whenever there are no available spares in a category, the dispatcher will
notify the Administrative Division assistant fire chief during normal
business hours or the on call assistant fire chief after business hours and
during weekends. The notified assistant fire chief will insure that
appropriate corrective measures are taken by Fleet Services to maintain at
least one available spare in each category. Fleet Services has agreed to
keep two spare engines, ladders and medic units available for use at the
end of each working day and at the beginning of each weekend.

304.03 Care of Reserve Apparatus
A.

When reserve apparatus or other reserve vehicles are in use by another
company, that company shall maintain the reserve vehicle as first line
equipment.

304.05 Movement of Reserve Apparatus and Other Vehicles
A.

B.
C.

D.

When placing a reserve apparatus in service, the company using the reserve
apparatus shall inventory the equipment, reporting any missing equipment
to the company who normally quarters the reserve vehicle, who shall
determine the location of the missing equipment.
Company placing reserve apparatus in service shall assure the apparatus is
fully equipped as first line apparatus.
The company placing reserve apparatus in service to replace their
apparatus has the option of using hose and equipment assigned to the
reserve apparatus or their regularly assigned equipment. This does not
include the MDC Radio. Each MDC R ad i o is assigned to a
specific apparatus and is NOT TO BE REMOVED from that specific
vehicle. If the apparatus being changed into does not have an MDC
Radio, notify dispatch and the District Chief. A company is in service
without an MDC. During changeover, the company will take the EMS
notebook along with any other equipment that is being changed over, but
the MDC Radio is to remain onboard it’s assigned apparatus. This
company is responsible for the security of equipment from both apparatus.
When an additional fire company is formed for details or recalls,
equipment will be issued at Central Stores.
Apparatus sent to Fleet Services out of service must be stripped of all
equipment except fire hose unless the apparatus will be sent out to
another contractor for service. Contact the fire equipment supervisor if in
doubt about the need to remove fire hose.

Reserve Apparatus
Section 304
Rev. 2/15
Page 4 of 4
E.

When reserve apparatus is moved to another company or back to reserve
status, all equipment and hose assigned to the reserve apparatus must go
with the apparatus or returned to Central Stores. Equipment needed to
place an additional apparatus in service will be issued at Central Stores.
When that apparatus is placed back into a spare status, all equipment shall
be placed back into the lockers or storage areas at Central Stores PRIOR
to the apparatus being placed in a spare status.
Whenever any CFD vehicle changes location and/or status, Fire Dispatch
is to be notified immediately either by phone at 263-8180 or radio. (See
304.01 B)
The company receiving reserve apparatus must be notified of wet hose or
any other equipment needing care. The fire company who last had the
reserve apparatus in service is responsible for the cleanliness and
condition of the apparatus and equipment.


=== 305 Vehicles other than Apparatus ===
VEHICLES OTHER THAN FIRE APPARATUS
Section 305
Rev. 2/15
Page 1 of 2
Chapter III Fire Department Vehicles
Subject 5 Vehicles other than Fire Apparatus
305.01 General
A.

Vehicles other than fire apparatus are to be cleaned, maintained and kept
serviceable by the company assigned as responsible for the vehicle.

B.

The assigned company is accountable for equipment assigned to the
vehicle.

C.

Fire Department vehicles equipped with ignition keys shall have the keys
removed when parked out of quarters. (See Medic Unit exception 305.07)

305.03 Staff Cars and Minivans
A.

A company will be assigned to take care of each staff car and minivan.
This company will maintain the car in a clean and serviceable condition,
including maintaining fluid levels. The company will also submit required
reports.

B.

Staff cars assigned to Assistant Chiefs and District Chiefs will be
equipped with the following inventory as a minimum:
1.

Necessary fire clothes (at least one complete set)

2.

Portable radios – 2

3.

Cell phone

4.

Binoculars

5.

MSA SCBA

6.

Fire extinguisher

7.

Skid chains to be carried from Nov 1st to Apr 1st, (see 302.05[L])

8.

Street guide and appropriate area maps

9.

Hazardous Materials Book – 1 set, in metal box, (NFPA H.M.
Guide, FF Guide to H.M., MSDS book, DOT Guide)

10.

Red and yellow barrier tape

11.

Accident report form – 3 sets

12.

Investigators report – 3 sets

13.

Fireground RAT accountability board w/dry-erase markers

14.

Tactron board

VEHICLES OTHER THAN FIRE APPARATUS
Section 305
Rev. 2/15
Page 2 of 2

C.

15.

Command board

16.

Digital camera

17.

Thermal imaging camera

18.

GPS

19.

Miscellaneous books and papers (option of A.C. or D.C.)

20.

Any Chief Officer may carry additional equipment as they see fit.
Any company commander finding any of the required items
missing shall provide the Chief Officer with a list of the missing
items.

Responsible company will maintain a complete inventory record on a F-47.

305.05 Fire Prevention Division Cars
A.

The use of Fire Prevention cars quartered at companies by company
members is prohibited.

B.

Cars shall be parked inside when possible when they do not create a safety
problem such as negating drive through provisions.

C.

The Fire Prevention Division Specialist Driver is responsible for fueling,
fluid levels, records, reports and repairs. The company where the car is
quartered will clean the car.

305.07 Medic Units
A.

Medic Units are required by the State of Ohio, the City of Cincinnati, and
the Medical Director to maintain certain equipment on board. EMS 1 will
provide a minimum inventory list of this equipment to all Medic Unit
commanding officers.

B.

The procedure for Medic Units in regard to movement or change of status
shall be the same as 304.01 (Availability of Reserve Apparatus).

C.

Care and maintenance of reserve Medic Units is the responsibility of the
Engine Company assigned to submit reports on the unit.

D.

Medic Units shall have keys removed when parked out of quarters except
when at the scene of an emergency.


=== 306 CAD Equipment File ===
CAD EQUIPMENT FILE
Section 306.01
Rev. 2-15
Page 1 of 1
Chapter III FIRE DEPARTMENT VEHICLES
Subject 6 CAD Equipment File
Policy
A. The CAD equipment file is a list of all apparatus with any special qualifications or
equipment carried. This file is used to determine which company will be recommended
for a response to a specific incident.
B. Any company that carries any of the following equipment must report any status
change to dispatch so the CAD equipment file can be updated. This file must be kept
accurate at all times.
1. AED
2. Backboard
3. Thermal Imaging Camera
4. Hydraulic Rescue Tools
5. Equipment affecting ALS capability
6. CO/atmosphere monitoring meters
C. In addition to notifying Fire Dispatch, the company’s District Chief will also need
notification when any specialized equipment goes in or out of service.


=== 307 Vehicle Policy ===
Fire Department Vehicles Policy
Section 307.01
Rev. 2/15
Page 1 of 3
Chapter III

Fire Department Vehicles

Subject 7

Fire Department Vehicles Policies

Topic 1

Response, Take-Home, and non Take-Home Vehicles

References
Refer to City of Cincinnati Administrative Regulation No.51 and Administrative
Regulation No.31 for official information on City policy on vehicle use.
Policy
The Fire Department identifies vehicles as a Response Vehicle, Take-Home Vehicle or
Non Take-Home Vehicle.
A. Response Vehicle status is granted to officers who must respond directly to a
point of recall without first responding back to their residence to pick up the fire
vehicle. For “Response Vehicle” status the fire vehicle may be used for all
transportation needs, providing the individual anticipates responding to an
emergency should one occur.
B. Take-Home status is granted to officers who are required to attend meetings,
court and other recall situations. For “Take-Home” status the fire vehicle may be
used to commute to and from work and for official Fire Department activities
only. Uses other than Official Fire Department business are prohibited.
C. Non Take-Home status is assigned to all other Fire Department Vehicles used
by individuals for the purpose of normal Fire Department business. For “Non
Take-Home” the Fire vehicle may be used for normal Fire Department business
only, including special details. These vehicles must be secured on city property at
all times when not in use. The site must be approved by the division Assistant
Chief.
D. After careful review the following positions will be granted:
Response Vehicle
Car 1 Fire Chief
Car 3 AC Operations
Car 5 AC Fire Prevention
Car 202 Capt. Appartus/Hyd
Car 204 DC Homeland Security
Car 303 Capt. Operations
Car 406 DC Safety Officer
Car 502 DC ECU
Car 510 Capt. FIU
SOC (Special Ops DC)

Car 2 AC Administration
Car 4 AC Human Resources
Car 201 DC Dispatch
Car 301 DC Operations
Car EMS1 DC
Car 401 DC Training
Car 501 DC Fire Prevention
Car 509 Lt. ECU
Car 402 Capt. Training

Fire Department Vehicles Policy
Section 307.01
Rev. 2/15
Page 2 of 3

Take-Home Vehicle
Car 205 Capt. Homeland Security
Car 412 Lt Internal
Car512 Specialist FIU*
Car514 Specialist FIU*
Car516 Specialist FIU*
Non Take-Home
Car 211 Capt. Facilities
Car 407 FF Photographer
Car 530 Specialist FPB
Car 532 Specialist FPB
Car 534 Specialist FPB
Car 536 Specialist FPB

Car 410 Capt Internal
Car 511 Lt. FIU*
Car513 Specialist FIU*
Car515 Specialist FIU*
Car517 Specialist FIU*

Car 206 Lt. Homeland Security
Car 503 Capt Special Events
Car 531 Specialist FPB
Car 533 Specialist FPB
Car 535 Specialist FPB

*The On-Call fire investigator and his back up are considered to be in a
response vehicle during their on-call period.

E. Under the commuting rules, all personal use of Take-Home vehicles, other than
commuting to and from work is prohibited. Therefore a value of $3.00 per day has been
assessed by the IRS as the taxable benefit. The city must include this value in the gross
pay on the employee’s W-2 at the end of each year. Additionally, more detailed
information is contained in Administrative Regulation No.51.
1. The taxable benefit is an amount that will be added to your W-2 as other
income. Members assessed the $3.00/day are responsible for the tax portion of that
$3.00/ day value. It will not be deducted from your pay.
2. Members assigned Take-Home Vehicles will be required to submit a
quarterly “Take-Home Vehicle Commuting and Usage Report (Attached). The
completed reports must be sent to the Apparatus Supervisor by April 7th, July7th, October
7th and December 1st each year. The December reports will require estimating usage for
the month.
3. Vehicles assigned to divisions are never to be driven home by anyone,
nor are they to be used for anything other than official Fire Department business
4. Persons assigned city vehicles are encouraged to review their personal
liability and medical liability insurances. The city may not be liable for accidents
involving anyone riding in a city vehicle but not an employee of the City of Cincinnati.

Fire Department Vehicles Policy
Section 307.01
Rev. 2/15
Page 3 of 3
Reporting Quarter______________________

Vehicle Number_____________

Take-Home Vehicle
Quarterly
Commuting & Usage Report

Name_______________________________

Assignment__________________________

Location Vehicle Parked during Business Hours__________________________________________
Location Vehicle Parked during Non-Business Hours______________________________________
Night time Parking On/ Off Street________________

Current Odometer Reading______________

Mileage Used for each commute (Round Trip) __________

Number of times used to Commute during this quarter

List all times vehicle was use for official business during Non-Business Hours:
1.________________________________________________________________________________
2.________________________________________________________________________________
3.________________________________________________________________________________
4.________________________________________________________________________________
5.________________________________________________________________________________
6.________________________________________________________________________________
7.________________________________________________________________________________
8.________________________________________________________________________________
9.________________________________________________________________________________
10._______________________________________________________________________________
11._______________________________________________________________________________
12._______________________________________________________________________________
13._______________________________________________________________________________
14._______________________________________________________________________________
15._______________________________________________________________________________
16._______________________________________________________________________________
17._______________________________________________________________________________
18._______________________________________________________________________________
19._______________________________________________________________________________
20._______________________________________________________________________________

Signature ____________________________
List any additional use on back of form


=== 401 Uniform Clothing 8-21-19 ===
PROCEDURES MANUAL
SUBJECT:

Uniform Clothing

NUMBER:

APPROVED:

401
FIRE CHIEF

401.01

TYPE:

EFFECTIVE DATE: 8/2019

Page 1 of 13

REVISED DATE: 8/2019

Objective
A. To provide policy relative to use of protective clothing be Fire Department
members.
B. To establish policy concerning Fire Department uniforms.

401.02

Uniforms
A. While on duty, members shall wear only regulation dress uniforms, regulation fire
clothing or regulation fatigue clothing which has been approved by the Fire Chief.
B. Regulation uniforms include: Uniform caps, coats, trousers, shirts and ties which
are manufactured in accordance with detailed specifications on file with the Fire
Department, and with the current uniform vendor.
C. The Fire Department Quartermaster system will issue required uniforms and
accessories such as rank insignia, and metal hat bands, in accordance with the
existing Labor Management Agreement (LMA).
D. Members needing a new Class-A uniform due to promotion shall submit a Form47 to the Administrative Division Assistant Fire Chief stating the rank that the
member has been promoted to. The member will be notified of the procedure for
measurements to be taken, and the appropriate uniform will be issued.
E. Off-duty members, when detailed to functions officially recognized by the Fire
Department, shall wear the uniform specified.
F. In all other cases, off duty members shall not be in uniform (dress or fatigue)
except for a reasonable period of time necessary for going to and coming from
work or unless permission has been obtained from the Fire Chief. Members may
report for or leave their tour of duty at a Fire Station in civilian clothes or fatigue
uniform.
G. Civilian clothes must be selected with discretion in order to maintain the dignity of
the Fire Department. Ordinary business attire or casual attire is acceptable. The
types of attire not acceptable are work uniforms of another employer, work

UNIFORM CLOTHING
SECTION 401
8/19
Page 2 of 13

clothing or clothing that may be considered offensive or in poor taste as deemed
appropriate by the Fire Chief.
401.03

Approved Uniform Clothing
A. Full Dress Uniform of the season shall be worn for appearances in public while on
duty, when attending officially recognized functions, except where fatigue dress is
permitted under the following sections. When more than one member is in
uniform for any duty assignment, all members shall wear the same uniform as
determined by the officer or member in charge
B. Winter – Full dress uniform shall consist of regulation winter cap with insignia;
coat with badge on left, name tag & award emblems on right and Fire Department
emblem on left sleeve, trousers, short-sleeved white shirt with patch on left sleeve
(long sleeved white shirt optional in winter), name plate, tie, tie chain, approved
shoes, approved socks and approved belt. The winter uniform shall be worn from
October 1st thru April 30th of each year. The coat may be omitted in warm
weather with the permission of the Company Officer and the badge shall be worn
on the dress shirt with name plate. Collar emblems shall be worn by Officers.
C. Summer – Summer full dress uniform shall consist of regulation summer cap
with insignia; trousers; short-sleeved white shirt with patch on left sleeve; badge;
name plate; tie and tie chain (optional); approved shoes; approved socks; and
approved belt. Collar emblems shall be worn by Officers.
D. Fatigue Uniform – the approved fatigue uniform shall be worn on duty when full
dress uniform is not required. The fatigue uniform is approved for work details
out of quarters as when inspecting fire hydrants, etc. When a jacket is worn, it
shall be the approved fatigue jacket. For details out of quarters, the uniform cap
with insignia is required, or approved optional cap may be worn. Operations
Division District Chiefs may be permitted to wear fatigue pants for regular fire
fighting duty only. Approved fatigue uniform shall consist of:
1. Jacket – Approved navy blue, hip length with removable quilted lining,
having a Fire Department emblem sewn on left sleeve at shoulder and
name strip affixed to right chest. Badge shall be placed in badge holder.
Officers shall wear rank insignia on Epaulets.
2. Shirt – Approved dark blue, having an open collar, no tie; name will be
direct embroidery to shirt, rank emblem sewn to collar, and CFD emblem
affixed to left sleeve. Each member is required to have three shirts. All
buttons shall be buttoned except for the top collar button.

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SECTION 401
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a. Undergarments shall not be visible at the collar nor show color
through the material of dress or fatigue shirts. Dark blue crew neck
CFD t-shirts shall be approved as an undergarment.
b. Members shall be permitted to wear approved t-shirts or polo shirts
as optional uniform shirt. District Chiefs shall be permitted to wear
polo shirts anytime during their shift or T-shirts after 1700 hrs.
3. Trousers – Approved dark blue to match shirt having no cuffs and having
black lining in waistband and pockets. Each member is required to have
three (3) pairs of fatigue trousers.
4. All parts of the fatigue uniform will be wash and wear.
5. 40-hour Members – The Fire Chief shall choose between Class A, Class
B, fatigues or civilian clothing for all 40-hour members.
E. Recruit Uniforms
1. At least one week before fire recruit training commences, the Fire
Department shall provide each fire recruit with two pairs of dark blue
pants, two light blue shirts complete with approved patches, one black
belt, and one black tie. The specifications on those uniforms shall be at the
discretion of the Fire Chief.
2. The maintenance of the items provided shall be at the cost of the member.
3. The replacement of the uniform items shall be done in accordance with
prevailing Fire Department procedures.
4. If a firefighter is separated or resigns within 12 months of graduating from
the Fire Training Center, that firefighter shall reimburse the Fire
Department for the full cost of the recruit uniform items provided in
Section 401.05 (D. - 1.).
F. Collar Emblems for Officers shall be:
1. Fire Chief – 5 gold crossed bugles
2. Assistant Fire Chief – 3 gold crossed bugles
3. District Fire Chief – 2 gold crossed bugles
4. Fire Captain – 2 gold bars – military style
5. Fire Lieutenant – 1 silver bar – military style

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6. Collar emblems on shirts shall be centered one inch from the front and
lower edges of the collar and positioned with the axis of the insignia along
an imaginary line bisecting the angle of the point of the collar.
G. Name Plates
1. Name plates shall be silver or gold colored metal bar with the first and
middle initial and last name engraved on the bar with black inlaid enamel.
2. Gold name plates are to be worn by ranks of Captain and above.
3. Name plates shall be worn above the right pocket of dress shirts and/or
right side of Class A coat in line with badge.
H. Name Strip
1. Name strip shall be black with gold block letters.
2. The last name and first initial, or first and middle initials shall be above
right pocket of fatigue jacket and Commando sweater.
3. The last name and first initial, or first and middle initials shall be direct
embroidery above right pocket of fatigue shirt
I. Socks
1. Socks must be dark blue or black in color without pattern or design.
2. Members required to wear white socks for medical reasons may wear
them under regulation socks or may wear socks with black or dark blue
uppers and white bottoms, providing that no white is visible.
J. Shoes
1. Shoes or boots must be black with smooth finished uppers and polished,
without ornaments.
2. One pair of dress shoes shall be maintained for wear with the dress
uniform.
3. Black leather athletic shoes, without visible markings, are approved for
fatigue wear only.
K. Caps – Approved type headgear other than the regulation uniform cap with wreath
that may be worn with the fatigue uniform shall be the caps authorized under
optional approved garments.

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L. Belts – Belts must be black, smooth finish material 1" to 1-1/2" wide, with plain
gold or silver buckle. (No ornamental buckles).
M. Tie Chains – Tie chains must be of single chain style - gold color for Captain and
above and silver color for Lieutenant and below.
N. Optional Approved Garments:
1. Watch Cap – Dark blue in color with "Cincinnati Fire Department"
woven into cap front. May be worn during outside work details in cold
weather with fatigue uniform and when returning from fire runs.
2. Ball Type Cap – Dark Blue in color, with CFD imprinted above Fire
Department insignia on cap front, or company personalized ball caps with
company number(s) only. May be worn returning from fire runs; during
routine house and yard work; on work details with the fatigue uniform.
3. Long Sleeve Dress and Fatigue Shirt – Specifications shall be the same
as short sleeve dress and fatigue shirts with the exception of being
available in long sleeve.
4. T-Shirts – Approved Crew neck dark blue tee shirt with CFD logo on left
chest and with Cincinnati Fire on rear of tee shirt.
a. May be worn as night wear, or for physical training throughout the
year.
b. May also be worn during summer months as outlined in the current
LMA (Labor-Management Agreement).
c. Members who wear Class A uniform shirts are not permitted to
wear Fire Department issued tee shirts until after 1700 hrs.
d. Personalized Company T-shirts must be approved by the Fire
Chief before being worn as part of the fatigue uniform.
5. Fatigue Jacket – Dark blue, light weight, waist length, CFD emblem on
left sleeve, and name strip over right pocket.
6. Night Shorts – 100% cotton, dark blue, 3/4 length with CFD logo. To be
worn when occupying dormitory as an alternative to fatigue trousers,
and/or during physical training.
7. Light-Weight Winter Dress Uniform – Same specifications as regular
winter uniform, but constructed of lighter weight fabric.

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8. Female Firefighter Optional Uniforms:
a. Skirts – Dark blue, slightly flared, four gore, fully lined, rear
gripper, and knee length.
b. Dress Uniform Blouse – White (style #662) with a black
crossover tie.
c. Dress / Jumper and Slack / Jumper – Dark blue, approved for
maternity wear, or civilian maternity wear may be approved based
on assignment.
d. Wave Style Cap – Dark blue, approved for dress uniform use.
9. Sweat Shirts – Dark blue with CFD logo on left chest and with Cincinnati
Fire on rear of sweat shirt. May be worn as night wear, or for physical
training. May be worn for extra protection during extreme winter
conditions.
10. Sweat Pants – Dark blue, with CFD logo. May be worn as night wear, or
for physical training.
11. Job Shirt – Dark blue with CFD Emblem on the left sleeve. American
Flag permitted to be worn on the right sleeve of the Job Shirt.
O. Emblems and badges
1. All members of the Fire Department shall be assigned a registered badge
and shall wear the badge while in dress uniform.
2. The proper insignia of rank shall be worn on both dress and fatigue
uniforms in the specified locations.
3. Lending a badge or official I.D. Card to another person shall be considered
a serious violation of this section of the Cincinnati Fire Department
Procedure Manual.
4. Members shall not wear any decorations or emblems on their uniform
other than those issued by the Fire Department or approved by the Fire
Chief. A small American flag pin is approved by the Fire Chief for wear
on the dress uniform coat lapel.
P. Award strips – All members shall wear award strips above the name strip on the
Class A coat.

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Q. Service Pins – May be worn directly above name plates on class A/B uniforms
and above the embroidered name tag on the fatigue shirt/jacket and job shirts.
The service pin will be centered 1/4” above the name plate on Class A coat. If
member has award strips, the service pin will be worn centered 1/4” above the top
award strip. Service pins will NOT be worn with uniform T-shirts.
R. Standard Uniform Issue Levels
1. Standard issue levels of uniforms may be adjusted by the Fire Chief.
2. Recruit Uniform Issue Level:
a. Class A All weather fabric uniform pant – 2 pair
b. Class A summer uniform hat with winter band and hat wreath - 1
c. Class A White uniform dress shirt - 2
d. Fatigue pant – 3 pair
e. Fatigue shirt long or short sleeve – total of 3
f. Recruit light blue uniform shirt - 2
g. Recruit dark blue pant – 2 pair
h. Fatigue coat - 1
i. Baseball style cap - 1
j. Watch style cap - 1
k. New York style work shirt - 1
l. Exercise / night shorts – 3 pair
m. T-Shirts – 3
n. Sweat Pants – 3 pair
o. Black Tie – 1
p. Black leather belt – 1
q. Tie chain (silver) – 1
r. Name tag (silver) - 1

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3. Annual Uniform Issue level, for Captains, Lieutenants, FAOs, and
Firefighters assigned to fire suppression companies.
a. Fatigue shirt, short or long sleeve – total of 3
b. Fatigue pant – 3 pair
c. Fatigue jacket - up to 150 issued per year
d. Baseball style cap – 1
e. Watch style cap – 1
f. New York style work shirt - 1
g. Exercise / night shorts – 1 pair
h. White uniform dress shirt - 1
4. 40-Hour personnel issue level:
a. White uniform dress shirt long sleeve – 4
b. White uniform dress shirt short sleeve – 4
c. Class A uniform pant winter / summer all weather – 4 pair (total of
any combination)
d. T-shirts – 3
e. Exercise / night shorts – 3 pair
f. New York style work shirt - 1
g. Class B shirts short or long sleeve – 12 (total of any combination)
h. Class B pants – 6 pair
i. Class B ties – 4
j. Class B sport coat – 2
k. Class B over coat – 1
l. Class B belt - 1
5. Training Bureau staff will receive the following additional issue:
a. Sweat pants – 3 pair

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b. Sweat shirts – 3 pair
6. Promotional Uniform issue
a. As needed all newly promoted members to the rank of Lieutenant
or higher will receive the appropriate double breasted Class A all
weather fabric blouse, and all necessary insignias, buttons, badges,
and metal hat bands.
b. When promoted from Lieutenant to Captain, the Class A blouse
will be turned in to have the silver buttons changed to gold buttons.
c. When promoted to District Fire Chief, you will receive a white
Class A hat.
401.04

Clothing
All members shall have not less than one complete change of clothing, including
underclothing, at quarters.

401.05

Authorized Exceptions
The Fire Chief has authorized the following exceptions
A. Fatigue jacket may be worn in place of full dress coat in cold weather when not on
a formal detail.
B. In extremely cold weather, officers may authorize members, on details where
fatigue uniform is permitted, to wear their fire coat.
C. Members may wear a navy blue or black top coat in winter over their uniform
coat.
D. The Fire Chief may authorize any member to wear any apparel to affect disguise in
an investigation. The Fire Chief may authorize any member to wear civilian attire.
E. Members certified as Paramedic or EMT shall be authorized to wear as a part of
their fatigue uniform an approved Paramedic or EMT patch at the shoulder level
of the right sleeve of their fatigue jacket and shirt.
F. Members certified as Explosive Ordinance Disposal Technicians (EOD) are
authorized to wear the approved metal insignia above the left pocket of the fatigue
uniform shirt, on the opposite side from the nameplate. Dark blue static-free
fatigues are issued to members of Engine 14.
G. All other uniform wear for EOD must be approved by the Chief.

UNIFORM CLOTHING
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H. Members certified as Mask Maintenance Repairman are authorized to wear the
approved shoulder patch on the right sleeve of the fatigue uniform shirt.
I. Members assigned to the Hamilton County or FEMA regional USAR teams are
permitted to wear the team patch on the right sleeve of their fatigue uniform.
J. Only one (1) shoulder patch will be permitted in addition to the Fire Department
Patch on a shirt.
401.06

Inspection of Uniforms
A. The uniforms and equipment of all members of the Fire Department shall be
inspected at least annually by a District Chief as directed by the Operations
Division Assistant Chief, or as assigned by the Fire Chief. All members shall
report for inspection wearing the regulation winter uniform - clean and neatly
pressed - with regulation winter cap placed straight and level on the head. All
buttons and insignia shall be worn and shall be in bright and clean condition.
Members shall wear dress shoes neatly polished. Members shall also present for
inspection two pairs of summer trousers, one white dress shirt, (in addition to the
one being worn) full fatigue uniforms, and fatigue jacket. Each member shall be
held accountable for having proper uniforms and maintain clothing in clean and
serviceable condition. Each member shall also present for inspection a complete
set of fire clothes. District Chiefs shall enforce proper uniform regulations during
their daily visits to quarters
B. Uniform items found to be in an unacceptable condition will be replaced or
repaired by the Fire Department.

401.07

Damaged Uniforms
A. Repairs such as ripped seams, etc., that can be made without altering the shape or
appearance of the uniform item should be carried out by the member. Tears in the
cloth that cannot be repaired without disfiguring the clothing shall be handled in
the following manner.
B. Members damaging their uniforms (dress or fatigue) shall notify their immediate
supervisor as soon as possible. An F-47 shall be submitted explaining how the
damage occurred and the area of the clothing that was affected. This report and
the damaged article shall be forwarded to the Administrative Services Bureau so
that replacement items can be issued.

401.08

Identification Cards
A. Identification cards do not relieve uniformed members from wearing their badge
while in uniform. Members assigned to duties that require civilian attire, must

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have their badge in their possession while on such assignment. The primary
purpose of the ID card is to provide additional identification for Fire Department
personnel. Non-uniformed personnel are to use the Identification Card as proof of
their employment by the Fire Department.
B. Identification cards are the property of the Fire Department and as such will have
to be turned in when a member separates from the Department for any reason.
C. Should a card be lost, the loss will be treated the same as the loss of any other
Department property. If a card has to be reissued, notify the Human Resources
Division via F-47.
D. Identification cards will be issued on member’s driver’s license expiration date,
and when member’s status changes (i.e. promotion / demotion). Members are to
contact the Training Bureau for an appointment to have their ID pictures taken. ID
pictures will be taken from 0900 to 1100 and 1400 to 1600 Monday through
Friday during the last week of each month.
E. Members shall contact the Training Bureau immediately if they lose their ID
cards for re-issuing of a new ID card. The new card shall be issued with the word
“DUPLICATE” typed in capital letters above “City of Cincinnati”. In this way a
citizen calling on the identity of an employee can be told to look for the word
“DUPLICATE” if applicable.
401.09

New, Lost or Missing Equipment
A. When a member is promoted or transferred and requires a change in issued items,
he shall report to Central Stores where the proper exchanges will be made.
B. LOST OR MISSING ITEMS WILL BE THE RESPONSIBILITY OF THE LAST
PERSON IN CONTROL OF THEM.
C. Equipment that is damaged, lost or stolen, the Company Officer shall have the
employee explain in detail on a F-47 the circumstances involved. The employee
shall be sent to Central Stores (Engine 12's quarters) to obtain replacement or loan
equipment, between 0730 - 1000 hours on normal working days of the
storekeeper. Report with F-40 (if equipment is reported stolen a police report is
required).
D. Immediate replacement of books and printed material is not necessary and proper
reports shall be sent in.
E. Each Form 47 submitted on lost or damaged equipment shall be carefully
reviewed by the District Chief who shall indicate on the report if, in his opinion,
the loss or damage was due to negligence. The report shall then be forwarded to

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the Operations Assistant Chief who will either indicate his agreement or
disagreement with the District Chiefs opinion. The report shall then be forwarded
to the Administrative Division Assistant Chief who shall make the final decision
regarding negligence.
401.10

Retirement or Separation
A. When a member retires or is separated from the Fire Department, all issued items
shall be turned into the Company Officer in clean and serviceable condition.
B. A retirement badge will be issued.
C. The Officer shall IMMEDIATELY inventory the turned-in equipment and list
same on a Form F-47 in duplicate. Central Stores shall then be notified by phone
that the equipment is ready to be picked up by the truck driver. The Officer shall
see that equipment is in clean condition and shall hold in a secure place until
picked up.
D. The original of the F-47 shall accompany the returned equipment. The copy shall
be signed by the Truck Driver indicating receipt of listed items and retained in
Company files.
E. If equipment is missing or damaged, the replacement and/or repair cost will be
deducted from member's terminal pay.
F. List of equipment to be turned in:
a. 2 - Bunker Coats
b. 2 – Bunker Pants
c. 2 - Pair of Boots (1 rubber and 1 leather)
d. 1 - SCBA Face Piece
e. 2 – Pair of fire gloves
f. 2 – Protective hoods
g. 1 -Hose Strap with carabineer (hired before 1995)
h. 1 – Webbing with carbineer (hired 1995 or later)
i. 1 – Fire Department ID Card
j. 1 – Fire Department Badge
k. 1 – Fire House Key

UNIFORM CLOTHING
SECTION 401
8/19
Page 13 of 13

l. 1 - Reflective Rain Coat
m. 1 – Body Armor Vest with front and back plates


=== 401 Uniform Clothing ===
UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 1 of 10
Chapter IV Equipment for Firefighting
Subject 1 Uniform Clothing
401.01 Objective:
A.

To provide policy relative to use of protective clothing by Fire Department members.

B.

To establish policy concerning Fire Department uniforms.

401.03 Uniforms
A. While on duty, members shall wear only regulation dress uniforms, regulation fire clothing or
regulation fatigue clothing which has been approved by the Fire Chief.
B Regulation uniforms include: Uniform caps, coats, trousers, shirts and ties which are
manufactured in accordance with detailed specifications on file with the Fire Department, and with
the current uniform vendor.
C. The Fire Department Quartermaster system will issue required uniforms and accessories such as
rank insignia, and metal hat bands, in accordance with the existing Labor Management Agreement.
D. Members needing a new Class-A uniform due to promotion shall submit a Form-47 to the
Assistant Chief of the Administrative Bureau stating rank member has been promoted to. The
member will be notified of the procedure for measurements to be taken, and the appropriate uniform
will be issued.
E. Off-duty members, when detailed to functions officially recognized by the Fire Department, shall
wear the uniform specified.
F. In all other cases, off duty members shall not be in uniform (dress or fatigue) except for a
reasonable period of time necessary for going to and coming from work or unless permission has
been obtained from the Fire Chief. Members may report for or leave their tour of duty at a Fire
Station in civilian clothes or fatigue uniform.
G. Civilian clothes must be selected with discretion in order to maintain the dignity of the Fire
Department. Ordinary business attire or casual attire is acceptable. The types of attire not
acceptable are work uniforms of another employer, work clothing or clothing that may be
considered offensive or in poor taste as deemed appropriate by the Fire Chief.
401.05 Approved Uniform Clothing
Full Dress Uniform of the season shall be worn for appearances in public while on duty, when
attending officially recognized functions, except where fatigue dress is permitted under the
following sections. When more than one member is in uniform for any duty assignment, all
members shall wear the same uniform as determined by the member in charge.
A.

Winter - Full dress uniform shall consist of regulation winter cap with insignia; coat with
badge and Fire Department emblem on left sleeve, trousers, short-sleeved white shirt with
patch on left sleeve (long sleeved white shirt optional in winter), name plate, tie, tie chain,

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 2 of 10
approved shoes, approved socks and approved belt. The winter uniform shall be worn from
October 1st thru April 30th of each year. The coat may be omitted in warm weather with
the permission of the Company Officer and the badge shall be worn on the dress shirt with
name plate. Collar emblems shall be worn by Officers.
B.

C.

D.

Summer - Summer full dress uniform shall consist of regulation summer cap with insignia;
trousers; short-sleeved white shirt with patch on left sleeve; badge; name plate; tie and tie
chain; approved shoes; approved socks; and approved belt. Collar emblems shall be worn
by Officers.
Fatigue Uniform - the approved fatigue uniform shall be worn on duty when full dress
uniform is not required. The fatigue uniform is approved for work details out of quarters as
when inspecting fire hydrants, etc. When a jacket is worn, it shall be the approved fatigue
jacket. For details out of quarters, the uniform cap with insignia is required, or approved
optional cap may be worn. Operations Bureau District Chief may be permitted to wear
fatigue pants for regular fire fighting duty only.
Approved fatigue uniform shall consist of:
1.
Jacket - Approved navy blue, hip length with removable quilted lining, having a
Fire Department emblem sewn on left sleeve at shoulder and name strip affixed to
right chest. Badge shall be placed in badge holder. Officers shall wear rank insignia
on Epaulets.
2.
Shirt - Approved dark blue, having an open collar, no tie; name will be direct
embroidery to shirt, rank emblem sewn to collar, CFD emblem affixed to left sleeve.
Each member is required to have three shirts. All buttons shall be buttoned except
for the top collar button.
Undergarments shall not be visible at the collar nor show color through the material
of dress or fatigue shirts. Dark blue crew neck CFD t-shirts shall be approved as an
undergarment.
3.
Trousers - Approved dark blue to match shirt having no cuffs and having black
lining in waistband and pockets. Each member is required to have three pairs of
fatigue trousers.
All parts of fatigue uniform will be wash and wear.
At least one week before fire recruit training commences, the Fire Department shall provide
each fire recruit with two pairs of dark blue pants, two light blue shirts complete with
approved patches, one black belt, and one black tie. The specifications on those uniforms
shall be at the discretion of the Fire Chief.
The maintenance of the items provided shall be at the cost of the member. The replacement
of the uniform items shall be done in accordance with prevailing Fire Department
procedures.
If a firefighter is separated or resigns within 12 months of graduating from the Fire Training
Center, that firefighter shall reimburse the Fire Department for the full cost of the recruit
uniform items provided in Section 401.05 (D)

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 3 of 10
E.

Collar emblems
Collar emblems for Officers shall be:
Fire Chief

- 5 gold crossed bugles

Assistant Fire Chief

- 3 gold crossed bugles

District Fire Chief

- 2 gold crossed bugles

Fire Captain

- 2 gold bars, military style

Fire Lieutenant

- 1 silver bar, military style

Collar emblems on shirts shall be centered one inch from the front and lower edges of the
collar and positioned with the axis of the insignia along an imaginary line bisecting the
angle of the point of the collar.
F.

Name Plates - Name plates shall be silver or gold colored metal bar with the first and
middle initial and last name engraved on the bar with black inlaid enamel. Gold name plates
are to be worn by ranks of Captain and above. Name plates shall be worn above the right
pocket of dress shirts.

G.

Name Strip - Name strip shall be black with gold block letters. The last name and first
initial, or first and middle initials shall be above right pocket of fatigue jacket and
Commando sweater.
The last name and first initial, or first and middle initials shall be direct embroidery above
right pocket of fatigue shirt.

H.

Socks - Socks must be dark blue or black in color without pattern or design. Members
required to wear white socks for medical reasons may wear them under regulation socks or
may wear socks with black or dark blue uppers and white bottoms, providing that no white
is visible.

I.

Shoes - Shoes or boots must be black with smooth finished uppers and polished, without
ornaments. One pair of dress shoes shall be maintained for wear with the dress uniform.
Black leather athletic shoes, without visible markings, are approved for fatigue wear only.

J.

Caps - Approved type headgear other than the regulation uniform cap with wreath that may
be worn with the fatigue uniform shall be the caps authorized under optional approved
garments.

K.

Belts - Belts must be black, smooth finish material 1" to 1-1/2" wide, with plain gold or
silver buckle. (No ornamental buckles.)

L.

Tie chains - Tie chains must be of single chain style - gold color for captain and above and
silver color for other ranks.

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 4 of 10
M.

Optional Approved Garments
1.

Watch Cap: Dark blue in color with "Cincinnati Fire Department" woven into cap
front. May be worn during outside work details in cold weather with fatigue uniform
and when returning from fire runs.

2.

Ball Type Cap: Dark Blue in color, with "Cincinnati Fire Department" imprinted
above Fire Department insignia on cap front, or company personalized ball caps with
company number(s) only. May be worn returning from fire runs; during routine
house and yard work; on work details with the fatigue uniform.

3.

Commando Sweater: Dark blue in color, 80/20% blend or 100% wool pullover
type with V neck; Fire Department emblem on left sleeve and name strip on right
chest.

4.

Long Sleeve Dress and fatigue shirt: Specifications shall be the same as short sleeve
dress and fatigue shirts with the exception of being available in long sleeve.

5.

Tee Shirts: Approved Crew neck dark blue tee shirt with CFD logo on left chest
and with Cincinnati Fire Rescue on rear of tee shirt.
a. May be worn as night wear, or for physical training throughout the year.
b. May also be worn during summer months as outlined in Local 48 Contract.
c. Members who wear Class A uniform shirts are not permitted to wear Fire
Department issued tee shirts until after 1800.

6.

Fatigue Jacket: Dark blue, light weight, waist length, CFD emblem on left sleeve,
and name strip over right pocket.

7.

Night Shorts: 100% cotton, dark blue, 3/4 length with CFD logo. To be worn when
occupying dormitory as an alternative to fatigue trousers, and/or during physical
training.

8.

Light weight Winter Dress Uniform: Same specifications as regular winter
uniform, but constructed of lighter weight fabric.

9.

Female FF Optional Uniforms:

10.



Skirts: Dark blue, slightly flared, four gore, fully lined, rear gripper, and
knee length.



Dress uniform blouse: White (style #662) with a black crossover tie.



Dress/Jumper and Slack/Jumper: Dark blue, approved for maternity wear,
or civilian maternity wear may be approved based on assignment.



Wave Style Cap: Dark blue, approved for dress uniform use.

Sweat Shirts: Dark blue with CFD logo on left chest and with Cincinnati Fire
Rescue on rear of sweat shirt. May be worn as night wear, or for physical training.
May be worn for extra protection during extreme winter conditions.

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 5 of 10
11.

Sweat Pants: Dark blue, with CFD logo. May be worn as night wear, or for
physical training. These optional garments may be obtained, at the member's
expense.

12.

Job Shirt: Dark blue with CFD Emblem on the left sleeve. American Flag
permitted to be worn on the right sleeve of the Job Shirt.

N.

All company level garments, such as tee shirts, sweat shirts, baseball hats and watch
caps shall be approved by the Fire Chief, or his designated representative. Currently
the Assistant Chief of Administration is the designated Chief Officer to approve
designs

1. Designs will be submitted through appropriate channels to the Assistant Chief of
Administration for approval.
a. All designs submitted will be kept on file for 2 years. This includes designs that
are accepted and rejected.
b. Only one design per company will be approved for company level garments. 30
days after a new design is accepted garments with the old design will not be worn.
2. Items shall meet the same quality specifications as standard issued Fire Department
apparel.
3. All tee shirts and sweat shirts must:
a. Be dark blue, and have the official emblem of the Cincinnati Fire Department on
the front, and the words “Cincinnati Fire Rescue” on the back.
b. The lettering on the back and the emblem on the front must be the same size and
color as those issued by the Fire Department Quartermaster system.
c. The neighborhood the company is in and the company number may be on the front
of the shirt above or below the emblem.
d. The number of the company may be on the back below the words “Cincinnati Fire
Rescue”.
e. Logos are permitted on the sleeve. These must be in good taste, and approved by
Cincinnati Fire Administration.
4. Baseball caps and night watch caps:
a. Must be dark blue.
b. Images and logos should be in good taste.
O.

Emblems and badges - All members of the Fire Department shall be assigned a registered
badge and shall wear the badge while in dress uniform. The proper insignia of rank shall be
worn on both dress and fatigue uniforms in the specified locations.
Lending a badge or official I.D. Card to another person shall be considered a serious

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 6 of 10
violation of Cincinnati Fire Department Procedures.
Members shall not wear any decorations or emblems on their uniform other than those
issued by the Fire Department or approved by the Fire Chief. A small American flag pin is
approved by the Fire Chief for wear on the dress uniform coat lapel.
P. Standard Uniform Issue Levels.
Standard issue levels of uniforms may be adjusted by the Fire Chief.
1. Recruit Uniform Issue:

Issue level

Class A all weather fabric uniform blouse

1

Class A All weather fabric uniform pant

2

Class A summer uniform hat with winter band and hat wreath

1 each

Class A White uniform dress shirt

2

Fatigue pant

3

Fatigue shirt long or short sleeve

total of

3

Recruit light blue uniform shirt

2

Recruit dark blue pant

2

Fatigue coat

1

Baseball style cap

1

Watch style cap

1

New York style work shirt

1

Exercise/night shorts

3

T-Shirt

3

Sweat pants

3

Black Tie

1

Black leather belt

1

Tie chain-silver

1

Name tag-silver

1

2. Annual Uniform Issue, for Captains, Lieutenants, and firefighters assigned to fire suppression
companies:
Issue level
Fatigue shirt, short or long sleeve

3

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 7 of 10
Fatigue pant

3

Fatigue jacket up to 150 issued per year.
Baseball style cap

1

Watch style cap

1

New York style work shirt

1

Exercise/night shorts

3

White Uniform Dress shirt

1

3. 40 hour personnel issue:
Issue level
White uniform dress shirt long sleeve

4

White uniform dress shirt short sleeve

4

Class-A uniform pant winter/summer/all weather

total of

4 any combination

T-shirt

3

Exercise/night shorts

3

New York style work shirt

1

Class B shirts, short or long sleeve

total of

12 any combination

Class B pants

6

Class B ties

4

Class B sport coat

2

Class B over coat

1

Class B belt

1

4. Training bureau staff will receive the following additional issue:

Issue level

Sweat pant

3

Sweat shirt

3

5. Promotional Uniform issue:
As needed all newly promoted members will receive a double breasted Class-A all weather
fabric blouse, and all necessary insignias, buttons, badges, and metal hat bands.

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 8 of 10

401.07 Clothing
All members shall have not less than one complete change of clothing, including
underclothing, at quarters.
401.08 Authorized Exceptions
The Fire Chief has authorized the following exceptions:
A.

Fatigue jacket may be worn in place of full dress coat in cold weather when not on a formal
detail.
In extremely cold weather, officers may authorize members, on details where fatigue
uniform is permitted, to wear their fire coat.

C.

Members may wear a navy blue or black top coat in winter over their uniform coat.

D.

The Fire Chief may authorize any member to wear any apparel to affect disguise in an
investigation. The Fire Chief may authorize any member to wear civilian attire.

E.

Members certified as Paramedic or EMT shall be authorized to wear as a part of their fatigue
uniform an approved Paramedic or EMT patch at the shoulder level of the right sleeve of
their fatigue jacket and shirt. Approved royal blue jackets are authorized for paramedic
wear.

F.

Personnel may remove the tie when engaged in fire inspection duties during the summer
uniform season. Any other exceptions must be requested through the responsible Assistant
Chief and authorized by the Fire Chief.
G.
Members certified as Explosive Ordinance Disposal Technicians (EOD) are
authorized to wear the approved metal insignia above the left pocket of the fatigue uniform
shirt, on the opposite side from the nameplate. Dark blue static-free fatigues are issued to
members of Engine 14.
All other uniform wear for EOD must be approved by the Chief.

H.

Members certified as Mask Maintenance Repairman are authorized to wear the approved
shoulder patch on the right sleeve of the fatigue uniform shirt.

I.

Members assigned to the Hamilton County or FEMA regional USAR teams are permitted to
wear the team patch on the right sleeve of their fatigue uniform.

J.

Only one shoulder patch will be permitted in addition to the Fire Department Patch.

401.09 Inspection of Uniforms
A The uniforms and equipment of all members of the Fire Department shall be inspected at least
annually by a District Chief as directed by the Assistant Chief of the Operations Bureau, or as
assigned by the Fire Chief. All members shall report for inspection wearing the regulation winter
uniform - clean and neatly pressed - with regulation winter cap placed straight and level on the
head. All buttons and insignia shall be worn and shall be in bright and clean condition. Members
shall wear dress shoes neatly polished. Members shall also present for inspection two pairs of

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 9 of 10
summer trousers and one summer uniform cap in neat and clean condition, one white dress shirt, (in
addition to the one being worn) three full fatigue uniforms, and fatigue jacket. Each member shall
be held accountable for having proper uniforms and maintain clothing in clean and serviceable
condition. Each member shall also present for inspection a complete set of fire clothes. District
Chiefs shall enforce proper uniform regulations during their daily visits to quarters.
B. Uniform items found to be in an unacceptable condition will be replaced or repaired by the
Fire Department.
401.10 Damaged Uniforms
Repairs such as ripped seams, etc., that can be made without altering the shape or appearance of the
uniform item should be carried out by the member. Tears in the cloth that cannot be repaired
without disfiguring the clothing shall be handled in the following manner.
Members damaging their uniforms (dress or fatigue) shall notify their immediate supervisor as soon
as possible. A F-47 shall be submitted explaining how the damage occurred and the area of the
clothing that was affected. This report and the damaged article shall be forwarded to the
Administrative Services Bureau so that replacement items can be issued.
40l.11 Identification Cards
A.

Identification cards do not relieve uniformed members from wearing their badge while in
uniform. Members assigned to duties that require civilian attire, must have their badge in
their possession while on such assignment. The primary purpose of the ID card is to provide
additional identification for Fire Department personnel. Non-uniformed personnel are to use
the Identification Card as proof of their employment by the Fire Department.

B.

Identification cards are the property of the Fire Department and as such will have to be
turned in when a member separates from the Department for any reason. Should a card be
lost, the loss will be treated the same as the loss of any other Department property. If a card
has to be reissued, notify the Human Resources Bureau via a F-47.

C.

Identification cards will be issued on member’s driver’s license expiration date, and when
member’s status changes (i.e. Lieut. To Capt.) Members are to contact the Training for an
appointment for having their ID pictures taken. ID pictures will be taken from 0900 to 1100
and 1400 to 1600 Monday through Friday during the last week of each month. Members
shall contact Training Center immediately if they lose their ID cards for re-issuing of a new
ID card. The new card shall be issued with the word “DUPLICATE” typed in capital letters
above “City of Cincinnati”. In this way a citizen calling on the identity of an employee can
be told to look for the word “DUPLICATE” if applicable.

401.13 New, Lost or Missing Equipment
When a member is promoted or transferred and requires a change in issued items, he shall report to
Central Stores where the proper exchanges will be made.
LOST OR MISSING ITEMS WILL BE THE RESPONSIBILITY OF THE LAST PERSON IN

UNIFORM CLOTHING
Section 401
Rev. 8/08
Page 10 of 10
CONTROL OF THEM.
If equipment is damaged, lost or stolen, the Company Officer shall have the employee explain in
detail on a F-47 the circumstances involved. The employee shall be sent to Central Stores (Engine
12's quarters) to obtain replacement or loan equipment, between 0730 - 1000 hours on normal
working days of the storekeeper. Report with F-40 (if equipment is reported stolen a police report
is required).
Immediate replacement of books and printed material is not necessary and proper reports shall be
sent in.
Each Form 47 submitted on lost or damaged equipment shall be carefully reviewed by the District
Chief who shall indicate on the report if, in his opinion, the loss or damage was due to negligence.
The report shall then be forwarded to the Operations Chief who will either indicate his agreement or
disagreement with the District Chiefs opinion. The report shall then be forwarded to the Assistant
Chief of Administrative Services who shall make the final decision regarding negligence.
401.14 Retirement or Separation
When a member retires or is separated from the Fire Department, all issued items shall be turned
into the Company Officer in clean and serviceable condition. A retirement badge will be issued.
The Officer shall IMMEDIATELY inventory the turned-in equipment and list same on a Form F-47
in duplicate. Central Stores shall then be notified by phone that the equipment is ready to be picked
up by the truck driver. The Officer shall see that equipment is in clean condition and shall hold in a
secure place until picked up.
The original of the F-47 shall accompany the returned equipment. The copy shall be signed by the
Truck Driver indicating receipt of listed items and retained in Company files.
If equipment is missing or damaged, the replacement and/or repair cost will be deducted from
member's terminal pay.
List of equipment to be turned in:
Drill Book

Spanner

Employee Safety Manual

Hose Strap

IFSTA Essential Manual

ID Card

EMT Manual

Badge

Helmet

Hat Wreath

2 sets of Fire Coat and Pants

Hearing Protection

2 Boots (1 rubber and 1 leather)

WMD PPE Kit

SCBA Face Piece

Reflective Rain Coat

2 Pair of Gloves
2 Protective Hoods


=== 402 Personal Protective Equipment 10-06-09 ===
PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 1 of 9
Chapter IV Equipment for Firefighting
Subject 2 Personal Protective Equipment
402.01 Regulation Fire Clothing
Regulation fire clothing shall consist of:
A.

Fire Officers - Fire helmet, hood, bunker coat and pants, protective boots,
flashlight, portable radio, gloves, Safety Vest, and HEPA mask.

B

Fire Fighters - Fire helmet, hood, bunker coat and pants, protective boots,
flashlight, portable radio, gloves, Safety Vest, and HEPA mask.

C.

Each member shall be responsible for the use, care, maintenance, and
serviceability of issued items. Proper care will provide the member with many
years of safe personal protection.

D.

Each fire fighter will be issued (2) sets of PPE (coat and pants). The newest set
will always be the front line set to be used whenever possible if it is clean, dry
and serviceable.

E.

DO NOT MIX PPE COMPONENTS. Mixing incompatible components of PPE
from different manufacturers or types may result in potential injury or death.

The proper CARE, USE, AND IDENTIFICATION of issued items are as follows:
1.

FIRE PROTECTIVE COAT AND PANTS


Each fire fighter will have a primary set (newest) and a back-up set
(older).



Shall be clean and dry at start of each duty tour.



Keep clean. Life expectancy and flame resistance increase if
abrasive materials, flammable dirt and contaminants are removed.
Hand wash in lukewarm water using a mild soap solution. Hang
up and let the gear drip dry. DO NOT machine laundering, dry
cleaning, use chlorine bleaches or harsh detergents as they may
affect performance.



Flushing with water from a fire hose prior to leaving the
emergency scene or at the station upon return to quarters will
remove a large majority of the contaminants collected at a fire
scene.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 2 of 9

2.

3.



Do not store in sunlight or direct fluorescent lighting as exposure
may cause color change and degradation of the protective qualities
of the PPE.



Do not expose to strong caustics or clean with chlorine bleach.



The fire protective coat pants ensemble shall be worn on all
responses and may only be removed at the emergency scene with
permission of the Officer-in-Charge. Wearing PPE on an EMS
response is at the discretion of the Officer in-charge.



The lining shall NOT be removed from the bunker coat and pants.



Identification: Badge number in indelible black marker on inner
flap of protective coat. Badge number in indelible black marker on
the inner fly flap of bunker pants.

HELMET


Shall be clean and dry at start of each duty tour.



Ear flaps shall remain in helmet.



Face shield and chin strap in place.



The face shield shall be down to protect the eyes and face:
a) When exposed to severe heat at fire.
b) When overhauling, pulling ceilings, etc., and no SCBA
Facepiece is worn.
c) Anytime there is danger of debris hitting member in face
or eyes.



The helmet shall be worn on all responses except EMS and may
be only removed at the emergency scene with permission of the
Officer-in-Charge.



Identification: Name and badge number in permanent marker on
the underside of helmet.



Velcro shall be placed on the front and rear for Company
Identification Markers and on the underside of the helmet for
spare accountability tags.

HOODS


Each fire fighter will be issued (2) protective hoods.



Shall be clean and dry at start of each duty tour.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 3 of 9

4.

5.



Shall be worn on all responses, except EMS, and may be only
removed at the emergency scene with the permission of the
Officer-In-Charge.



Shall be worn under the helmet and over the SCBA facepiece
straps, and shall not interfere with the facepiece seal on the
SCBA mask.



Identification: Badge number with indelible marker on the lower
rear bib portion of the outer shell of the protective hood.

PROTECTIVE BOOTS


Each fire fighter will be issued one pair of leather and one pair of
rubber fire fighting boots.



Shall be clean and dry at start of each duty tour.



Shall be free of defects such as holes, tears, worn through
condition, embedded nails in soles or heels.



Shall be worn on all emergency responses, except E.M.S.



Drivers may wear uniform shoes while driving, but shall put on
boots at the emergency scene if required to work in a hazardous
area.



Shall be worn with fire protective pants. The pants shall be worn
over boots to prevent objects from falling into boots.



Identification: Badge number in permanent marker on the inside
of each boot.

GLOVES


Each fire fighter will be issued (2) pairs of gloves.



Only issued gloves shall be worn.



Shall be clean and dry at start of each duty tour.



Shall be worn on all emergency responses, except EMS.



May be temporarily removed, in a safe atmosphere, to perform
required operations such as mask donning.



Identification: Badge number in indelible ink on rear of each
glove.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 4 of 9
6.

7.

8.

9.

10.

HEPA MASK


Each fire fighter is issued one HEPA that will be carried as part
of their required PPE with one set of clean filters.



Used on EMS runs to block airborne pathogens.



May be used in a safe atmosphere during overhaul operations.

HOSESTRAP


Shall be clean and dry at start of each duty tour.



Hose strap shall be carried in fire coat pocket.



Identification: Company number (These are no longer part of the
personal issue inventory and are assigned to each company)

HEARING PROTECTORS


On board hearing protection shall be worn by all members in all
fire appartus and EMS vehicles while responding to emergencies.



Suitable hearing protection, such as ear muffs or ear plugs, shall be
worn when performing work using machinery capable of emitting
constant loud noises at high decibels.

FLASHLIGHT


Shall be fully charged and placed on the protective coat at the start
of each tour.



Each company shall have 8 flashlights assigned; allowing rotation
of flashlights to ensure adequate charging.

RADIO


Shall be fully charged and placed on the protective coat at the start of
each tour.



Fire officers shall be assigned their own radio and shall be
responsible for it at all times.



Radios shall be tested daily for clarity and functionality.



Radio batteries will be charged and maintained according to
manufacturer recommendations.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 5 of 9

11.

MISCELLANEOUS EQUIPMENT


Fire fighters shall also carry the following equipment:
o 20’ of 1” nylon tubular webbing tied with a water knot

402.03

Scheduled Inspection, Care and Maintenance of Fire Protective
Clothing
Each set of fire protective clothing shall be cleaned and inspected at least
twice in a twelve month period. The procedure for accomplishing the
inspection and cleaning of PPE shall be as follows:

1.

Storekeeper shall notify by electronic mail (E-Mail) each company officer,
each company member, and the District Chiefs of the date of cleaning and
inspection for each specific company. This notification will take place 8 to
10 days prior to pick-up date.

2.

Upon being relieved of duty at 0700, all members shall place one set of their
fire protective coat and pants (with suspenders removed), gloves, and hood,
in a plastic bag. All items shall be marked with the members badge number
as outlined previously in this chapter. All personal tools, etc shall be
removed from pockets.

3.

It is the Company Officer’s responsibility to ensure that all members under
his command have properly assembled their clothes for cleaning and
inspection. If a member is off duty on extended leave, the company officer
shall assemble the off duty member’s protective clothing for inspection and
cleaning.

4.

The Central Stores Truck Driver will pick up members clothing on the
specified date and return it upon completion of cleaning and inspection.

5.

The Company Officer on duty shall complete a “PPE Cleaning and
Inspection Form” (Downloaded from the “S” Drive) for the company and
place it with the bags for the Central Stores Truck Driver.

6.

In the event the PPE from a member assigned to your company is
unavailable for the regular scheduled cleaning and maintenance, the
Company Officer must arrange for cleaning and inspection as soon as
possible. A Form 47 shall be submitted, explaining the circumstances
surrounding the “unavailable” cleaning.

7.

The following items of your ensemble shall be submitted for inspection and
cleaning :


Coat (1) with rescue harness and personal items removed

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 6 of 9


Pants (1) without suspenders



Hoods (1)



Gloves (1 Pair)

402.07 Care and Handling of Contaminated Clothing
1.

Clothing, including protective boots and hoods that have become contaminated
with chemical or biological hazardous materials shall be gross decontaminated
as soon as possible while on the emergency scene using water.

2.

Minor exposure to routine chemicals or body fluid can be cleaned in the biohazard sink located in the fire station using a brush and mild detergent with
warm water (Do not use Chlorine Bleach). Member should wear protective
gloves and face masks during cleaning.

3.

More severe highly exposed gear must receive a gross decontamination at the
scene following accepted existing hazard materials standards.

4.

Clothing that is still considered contaminated after the initial wash down at a
hazardous materials incident scene should be bagged and left at the scene for
disposal along with other scene clean-up items.
Note: The scene supervisor may request that the clothing be preserved.
Securing the contaminated clothing shall be the responsibility of the
HazMat personnel on scene.

5.

Uniform clothing that is considered contaminated with body fluids or other
biological contaminates shall receive a gross decontamination at the emergency
scene. The clothing shall then be taken to the firehouse and washed in the city
provided washing machine, or the clothing shall be placed in a red bio-hazard
bag and discarded in the red bio-hazard waste collection container at the
firehouse.
Note: A Form 47 must be submitted by the Company Officer
explaining why the clothing was degraded in lieu of washing.

402.08 Inspection of Personal Protective Equipment
1.

The Company's Officer shall inspect all members' personal protective equipment
at line-up or immediately following line-up. Each member shall have, in service
and, ready for use, required personal protective equipment: helmet, hood,
bunker fire coat and pants, protective boots, flashlight, gloves, hood, radio,
Safety Vest and HEPA mask. Accountability tags shall be affixed to the
member’s helmet.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 7 of 9
2.

Members shall not be permitted to start the duty tour without the proper safety
equipment in service and ready for use. If a member reports for line-up without
proper equipment, the Company Officer shall determine reason for not having
equipment. Take necessary action to have member properly equipped and
discipline the member if appropriate.

3.

In extremely cold weather the member should have the proper safety equipment
sufficient clothing to protect members from the weather. This should include
but not limited to extra socks, gloves, winter hat, and sweatshirt.

4.

What to look for during a PPE Inspection:
a. Coat and Pants: – Routine Inspection Items:
Evaluation of fit and coat/trouser overlap (at least 2”)
Soiling
Contamination from hazardous materials or biological agents
Rips, tears and cuts
Damaged or missing hardware
Thermal damage such as charring, burn holes, or melting in any layer
Damaged or missing reflective trim
Rescue harness intact and properly installed
Suspenders attached and intact
b. Footwear – Routine Inspection Items:
Evaluation of fit
Soiling
Contamination from hazardous materials or biological agents
Rips, tears, cuts or thermal damage
Loss of water resistance
Damage or deformed steel toe, mid-sole and shank
Nails or other objects embedded in the sole or heel
c. Gloves – Routine Inspection Items:
Evaluation of fit
Soiling
Contamination from hazardous materials or biological agents
Rips, tears, cuts or thermal damage
Inverted liner
Shrinkage
Loss of elasticity and flexibility

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 8 of 9
d. Helmet – Routine Inspection Items:
Evaluation for fit
Soiling
Damage to shell: cracks, dents and abrasions
Damage to liner: rips, tears or thermal damage
Suspension system
Damage or missing components to face-shield
Damage or missing reflective trim
Missed accountability tags
e. Hood– Routine Inspection Items:
Evaluation of fit
Soiling
Contamination from hazardous materials or biological agents
Rips, tears, cuts or thermal damage
Loss of face opening adjustment/Shrinkage
5.

If any of the defects listed above make the PPE unserviceable the member
should report to Central Stores for repair or replacement of your PPE at the first
available opportunity.

402.09 Securing Protective Equipment During Tour of Duty
1.

All required personal protective equipment is to be on apparatus at all times
while on duty, secured safely to prevent accidental loss. Any loss of PPE rests
wholly with the member.

402.10 Primary and Back-Up Personal Protective Equipment
1. Each fire fighter will be issued (2) sets of PPE (coat and pants). The newest set of
Personal Protective Equipment (Coats and Pants) will, whenever possible, be used
as the front line set when it is clean, dry and serviceable.
2. Members can wear either set of PPE boots with their front line PPE.
3. DO NOT MIX PPE COMPONENTS. Mixing components of PPE from different
manufacturers or types may result in injury or death to the fire fighter wearing the
PPE.
4. Members shall have their back-up PPE on duty with them each day to change into if
their primary set becomes wet, soiled, or damaged during their tour of duty.
402.11 High Visibility Rain Coats and Reflective Vests
1.

Each member shall have their high visibility rain coat on duty with them during
each tour of duty.

PERSONAL PROTECTIVE EQUIPMENT
Section 402
Rev. 11/05
Page 9 of 9
2.

Members shall wear their high visibility rain coat or reflective vest when
operating on highways or at accident scenes to provide visibility of members to
passing motorists.

3.

Members involved in vehicle fire fighting or accidents with entrapment shall
wear full protective clothing (PPE). High Visibility Rain Coats / Vests cannot
be used as PPE at these incidents.

4.

The High Visibility Rain Coat is intended to be worn during periods of extended
wet weather to provide personal protection and maintain fire protective clothing
in a clean and dry for fire fighting activities

5.

The High Visibility Rain Coat / Vest should be worn anytime it is deemed
advantageous for improving fire fighter safety (highway response, roadway
response, over top of bullet proof vests, etc)


=== 402 Personal Protective Equipment Updated Dec-2017 ===
PROCEDURES MANUAL
SUBJECT:

Personal Protective Equipment

NUMBER:

APPROVED:

402
FIRE CHIEF

402.00

TYPE:

EFFECTIVE DATE: 12/2017

Page 1 of 12

REVISED DATE: 12/2017

Regulation Personal Protective Equipment (PPE) – Fire Clothing
A. Regulation Fire Clothing shall consist of the following:
1. Chief Fire Officers – White Fire helmet, hood, bunker coat and
pants, protective boots, flashlight, portable radio, gloves, ballistic
body armor, safety vest, and HEPA mask.

2. Fire Officers (Captains and Lieutenants) – Red Fire helmet, hood,
bunker coat and pants, protective boots, flashlight, portable radio,
gloves, ballistic body armor, safety vest, and HEPA mask.

3. Fire Apparatus Operators (FAOs) – Black Fire helmet, hood,
bunker coat and pants, protective boots, flashlight, portable radio,
gloves, ballistic body armor, safety vest, and HEPA mask.

4. Fire Specialists - Black Fire helmet, hood, bunker coat and pants,
protective boots, flashlight, portable radio, gloves, ballistic body
armor, safety vest, and HEPA mask.

Personal Protective Equipment
SECTION 402
12/2017
Page 2 of 12

5. Fire Fighters ( I, II, III, IV) – Black Fire helmet, hood, bunker coat
and pants, protective boots, flashlight, portable radio, gloves,
ballistic body armor, safety vest, and HEPA mask.
6. Fire Fighters Probationary (FF-PR) - Yellow Fire helmet, hood,
bunker coat and pants, protective boots, flashlight, portable radio,
gloves, ballistic body armor, safety vest, and HEPA mask.

7. Each member shall be responsible for the use, care, maintenance,
and serviceability of issued items. Proper care will provide the
member with many years of safe personal protection.
8. Each fire fighter will be issued (2) sets of PPE (coat and pants).
The newest set will always be the front line set to be used
whenever possible if it is clean, dry and serviceable.
9. DO NOT MIX PPE COMPONENTS. Mixing incompatible
components of PPEfrom different manufacturers or types may
result in potential injury or death.
402.01

The proper CARE, USE, and IDENTIFICATION of issued items are as follows:
A. FIRE PROTECTIVE COAT AND PANTS
1. Each fire fighter will have a primary set (newest) and a back-up set (older).
2. Shall be clean and dry at start of each duty tour.
3. Keep clean. Life expectancy and flame resistance increase if abrasive
materials, flammable dirt and contaminants are removed. Hand wash in
lukewarm water using a mild soap solution. Hang up and let the gear drip
dry. DO NOT machine launder, dry clean, or use chlorine bleaches or harsh
detergents as they may affect performance.
4. Flushing with water from a fire hose prior to leaving the emergency scene
or at the station upon return to quarters will remove a large majority of the
contaminants collected at a fire scene.

Personal Protective Equipment
SECTION 402
12/2017
Page 3 of 12

5. Do not store in sunlight or direct fluorescent lighting as exposure may
cause color change and degradation of the protective qualities of the PPE.
6. Do not expose to strong caustics or clean with chlorine bleach.
7. The fire protective coat/pants ensemble shall be worn on all responses and
may only be removed at the emergency scene with permission of the
Officer-in-Charge. Wearing PPE on an EMS response is at the discretion
of the Officer in-charge.
8. The lining shall NOT be removed from the bunker coat and pants.
9. Identification: Badge number in indelible black marker on inner flap of
protective coat. Badge number in indelible black marker on the inner fly
flap of bunker pants.
B. HELMET
1. Shall be clean and dry at start of each duty tour.
2. Ear flaps shall remain in helmet.
3. Face shield and chin strap in place.
4. The face shield shall be down to protect the eyes and face:
a. When exposed to severe heat at fire.
b. When overhauling, pulling ceilings, etc., and no SCBA Facepiece
is worn.
c. Anytime there is danger of debris hitting member in face or eyes.
5. The helmet shall be worn on all responses except EMS and may be only
removed at the emergency scene with permission of the Officer-in-Charge.
6. Identification: Name and badge number in permanent marker on the
underside of helmet.
7. Correct Company Helmet ID shall be affixed to the front of the helmet.

Personal Protective Equipment
SECTION 402
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8. Velcro shall be placed on the front and rear for Company Identification
Markers and on the underside of the helmet for spare accountability tags.

C. HOODS
1. Each fire fighter will be issued (2) protective hoods.
2. Shall be clean and dry at start of each duty tour.
3. Shall be worn on all responses, except EMS, and may be only removed at
the emergency scene with the permission of the Officer-In-Charge.
4. Shall be worn under the helmet and over the SCBA facepiece straps, and
shall not interfere with the facepiece seal on the SCBA mask.
5. Identification: Badge number with indelible marker on the lower rear bib
portion of the outer shell of the protective hood.
D. GLOVES
1. Each fire fighter will be issued (2) pairs of gloves.
2. Only issued gloves shall be worn.
3. Shall be clean and dry at start of each duty tour.
4. Shall be worn on all emergency responses, except EMS.
5. May be temporarily removed, in a safe atmosphere, to perform required
operations such as mask donning.
6. Identification: Badge number in indelible ink on rear of each glove.
E. HEPA MASK
1. Each fire fighter is issued one HEPA mask that will be carried as part of
their required PPE with one set of clean filters.
2. Used on EMS runs to block airborne pathogens.
3. May be used in a safe atmosphere during overhaul operations.
F. HOSESTRAP
1. Shall be clean and dry at start of each duty tour.

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2. Hose strap shall be carried in fire coat pocket.
3. Identification: Company number (These are no longer part of the personal
issue inventory and are assigned to each company)
G. HEARING PROTECTORS
1. On board hearing protection shall be worn by all members in all fire
apparatus and EMS vehicles while responding to emergencies.
2. Suitable hearing protection, such as ear muffs or ear plugs, shall be worn
when performing work using machinery capable of emitting constant loud
noises at high decibels.
H. FLASHLIGHT
1. Shall be fully charged and placed on the protective coat at the start of each
tour.
2. Each Fire Company shall have 8 flashlights assigned; allowing rotation of
flashlights to ensure adequate charging.
I. RADIO
1. Shall be fully charged and placed on the protective coat at the start of each
tour.
2. Fire officers shall be assigned their own radio and shall be responsible for
it at all times.
3. Radios shall be tested daily for clarity and functionality.
4. Radio batteries will be charged and maintained according to manufacturer
recommendations.
J. BALLISTIC BODY ARMOR
1. Each member shall be issued ballistic body armor that will be carried as
part of their PPE.
2. Members shall be accountable and maintain custody of the body armor at
all times. In all cases where the issued body armor is found to be missing,
a F-47 will be submitted immediately and the District Chief notified.
3. Shall be clean and dry at start of each duty tour.

Personal Protective Equipment
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4. The body armor shall be worn at all times as outlined in the Operations
Manual 203.14 F or when directed by the Officer-in-Charge. Body armor
may only be removed with permission of the Officer-in-Charge.
5. Identification: Badge number on “Name” line in indelible black marker on
both front and rear inside labels of the vest and on front and rear labels
affixed to ballistic panels inside of the vest. ALL FOUR PARTS OF
THE ARMOR ARE ISSUED AS A SET. EACH SET IS ASSIGNED
TO INDIVIDUAL MEMBERS AND UNDER NO CIRCUMSTANCE
SHOULD THE PARTS BE EXCHANGED OR INTERMINGLED
WITH OTHER SETS OF ARMOR.
6. Storage:
a. Improper storage of body armor may contribute to premature wear
as well as reduce the protective capabilities of the ballistic system.
b. Shall be stored in normal environmental conditions preferably flat
either on a shelf or other flat surface. When a flat surface is not
practical, hanging the body armor on a clothes hanger is the next
best practice. NEVER FOLD, COMPRESS OR STORE ON
EDGE.
c. DO NOT store in the trunk of vehicle or in location of extremely
high heat.
d. DO NOT store with or expose armor to any petroleum, chemical
or chlorine product.
e. DO NOT store armor in areas that may become wet or exposed to
moisture.
7. Care and Maintenance:
a. NEVER COMPLETELY SUBMERGE BALLISTIC PANELS.
If the body armor is completely submerged to the point of
saturation of the ballistic panels remove the body armor from
service.
b. Remove ballistic panels from front and rear outer carrier.
c. Close or remove Velcro straps and close zippers.
d. Hand wash the carrier with warm water and mild detergent.

Personal Protective Equipment
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12/2017
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e. If machine washing use “durable press” cycle only at medium
water temperature (120 degreeF). With low-sud detergent.
f. Gently wipe down ballistic panels with a damp sponge or cloth
using mild detergent. Remove any excess detergent with a damp
sponge or cloth using clean water.
g. Allow ballistic panels to completely air dry before reinserting into
the vest,
h. Air dry or machine dry the vest with a low temperature setting.
i. DO NOT USE BLEACH
j. DO NOT DRY BALLISTIC PANELS IN THE SUN.
K. MISCELLANEOUS EQUIPMENT
1. Fire fighters shall also carry the following equipment:
a. 20’ of 1” nylon tubular webbing tied with a water knot
b. Door Chocks
2. Optional Equipment (Not supplied by the Fire Department):
a. Wire Cutters
b. Screwdrivers
c. Crescent Wrench
402.02

Scheduled Inspection, Care and Maintenance of Fire Protective Clothing (PPE)
A. Each set of fire protective clothing shall be cleaned and inspected at least
twice in a twelve month period. The procedure for accomplishing the
inspection and cleaning of PPE shall be as follows:
1. Storekeeper shall notify by electronic mail (E-Mail) each company
officer, each company member, and the District Chiefs of the date of
cleaning and inspection for each specific company. This notification
will take place 8 to 10 days prior to pick-up date.
2. Upon being relieved of duty at 0700, all members shall place one set of
their fire protective coat and pants (with suspenders removed), gloves,
and hood, in a plastic bag. All items shall be marked with the members

Personal Protective Equipment
SECTION 402
12/2017
Page 8 of 12

badge number as outlined previously in this chapter. All personal
tools, etc shall be removed from the pockets.
3. It is the Company Officer’s responsibility to ensure that all members
under his command have properly assembled their clothes for cleaning
and inspection. If a member is off duty on extended leave, the
Company Officer shall assemble the off duty member’s protective
clothing for inspection and cleaning.
4. The Central Stores Truck Driver will pick up members clothing on the
specified date and return it upon completion of cleaning and inspection.
5. The Company Officer on duty shall complete a “PPE Cleaning and
Inspection Form” (Downloaded from the “S” Drive) for the company
and place it with the bags for the Central Stores Truck Driver.
6. In the event the PPE from a member assigned to your company is
unavailable for the regular scheduled cleaning and maintenance, the
Company Officer must arrange for cleaning and inspection as soon as
possible. A Form 47 shall be submitted, explaining the circumstances
surrounding the “unavailable” cleaning.
7. The following items of your ensemble shall be submitted for inspection
and cleaning:
a. Coat (1) with rescue harness and personal items removed
b. Pants (1) without suspenders
c. Hoods (1)
d. Gloves (1 Pair)
402.03

Care and Handling of Contaminated Clothing
A.

Clothing, including protective boots and hoods that have become
contaminated with chemical or biological hazardous materials shall be gross
decontaminated as soon as possible while on the emergency scene using
water.

B.

Minor exposure to routine chemicals or body fluid can be cleaned in the biohazard sink located in the fire station using a brush and mild detergent with

Personal Protective Equipment
SECTION 402
12/2017
Page 9 of 12

warm water (Do not use Chlorine Bleach). Member should wear protective
gloves and face masks during cleaning.

402.04

C.

More severe highly exposed gear must receive a gross decontamination at
the scene following accepted existing hazard materials standards.

D.

Clothing that is still considered contaminated after the initial wash down at a
hazardous materials incident scene should be bagged and left at the scene for
disposal along with other scene clean-up items.
Note: The scene supervisor may request that the clothing be preserved.
Securing the contaminated clothing shall be the responsibility of the
HazMat personnel on scene.

E.

Uniform clothing that is considered contaminated with body fluids or other
biological contaminates shall receive a gross decontamination at the
emergency scene. The clothing shall then be taken to the firehouse and
washed in the city provided washing machine, or the clothing shall be placed
in a red bio-hazard bag and discarded in the red bio-hazard waste collection
container at the firehouse.
Note: A Form 47 must be submitted by the Company Officer
explaining why the clothing was degraded in lieu of washing.

Inspection of Personal Protective Equipment (PPE)
A.

The Company's Officer shall inspect all members' personal protective
equipment at line-up or immediately following line-up. Each member shall
have, in service and, ready for use, required personal protective equipment:
helmet, hood, bunker fire coat and pants, protective boots, Body Armor,
flashlight, gloves, hood, radio, Safety Vest, and HEPA mask. Accountability
tags shall be affixed to the member’s helmet. Correct Company Helmet ID
should be on the helmet.

B.

Members shall not be permitted to start the duty tour without the proper safety
equipment in service and ready for use. If a member reports for line-up
without proper equipment, the Company Officer shall determine reason for
not having equipment. Take necessary action to have member properly
equipped and discipline the member if appropriate.

C.

In extremely cold weather the member should have the proper safety
equipment sufficient clothing to protect members from the weather. This
should include but not limited to extra socks, gloves, winter hat, and
sweatshirt.

Personal Protective Equipment
SECTION 402
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D.

What to look for during a PPE Inspection:
1. Coat and Pants: – Routine Inspection Items:
a. Evaluation of fit and coat/trouser overlap (at least 2”)
Soiling
b. Contamination from hazardous materials or biological
agents
c. Rips, tears and cuts
d. Damaged or missing hardware
e. Thermal damage such as charring, burn holes, or melting
in any layer
f. Damaged or missing reflective trim
g. Rescue harness intact and properly installed
h. Suspenders attached and intact
2. Footwear – Routine Inspection Items:
a. Evaluation of fit
b. Soiling
c. Contamination from hazardous materials or biological
agents
d. Rips, tears, cuts or thermal damage
e. Loss of water resistance
f. Damage or deformed steel toe, mid-sole and shank
g. Nails or other objects embedded in the sole or heel
3. Gloves – Routine Inspection Items:
a. Evaluation of fit
b. Soiling
c. Contamination from hazardous materials or biological
agents
d. Rips, tears, cuts or thermal damage
e. Inverted liner
f. Shrinkage
g. Loss of elasticity and flexibility

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4. Helmet – Routine Inspection Items:
a.
b.
c.
d.
e.
f.
g.
h.
i.

Evaluation for fit
Soiling
Damage to shell: cracks, dents and abrasions.
Damage to liner: rips, tears or thermal
Damage to Suspension system
Damage or missing components to face-shield
Damage or missing reflective trim
Missed accountability tags
While on duty - the correct Helmet (Company) ID affixed
to the front of the helmet

5. Hood Routine Inspection Items:
a. Evaluation of fit
b. Soiling
c. Contamination from hazardous materials or biological
agents
d. Rips, tears, cuts or thermal damage
e. Loss of face opening adjustment/Shrinkage
6. Ballistic Body Armor – Routine Inspection Items:
a. Member has assigned Vest
b. Evaluation for fit
c. Clean/ Dry
d. Excessive Wear or Damage
e. Less than 5 years in age.
E.

402.05

If any of the defects listed above make the PPE unserviceable the member
should report to Central Stores for repair or replacement of your PPE at the
first available opportunity.

Securing Personal Protective Equipment (PPE) During Tour of Duty
All required personal protective equipment is to be on apparatus at all times
while on duty, secured safely to prevent accidental loss. Any loss of PPE rests
wholly with the member.

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402.06

402.07

Primary and Back-Up Personal Protective Equipment (PPE)
A.

Each fire fighter will be issued (2) sets of PPE (coat and pants). The newest
set of Personal Protective Equipment (Coats and Pants) will, whenever
possible, be used as the front line set when it is clean, dry and serviceable.

B.

Members can wear either set of PPE boots with their front line PPE.

C.

DO NOT MIX PPE COMPONENTS. Mixing components of PPE from
different manufacturers or types may result in injury or death to the fire
fighter wearing the PPE.

D.

Members shall have their back-up PPE on duty with them each day to
change into if their primary set becomes wet, soiled, or damaged during
their tour of duty.

High Visibility Rain Coats and Reflective Vests
A.

Each member shall have their high visibility rain coat on duty with them
during each tour of duty.

B.

Members shall wear their high visibility rain coat or reflective vest when
operating on highways or at accident scenes to provide visibility of members
to passing motorists.

C.

Members involved in vehicle fire fighting or accidents with entrapment shall
wear full protective clothing (PPE). High Visibility Rain Coats / Vests
cannot be used as PPE at these incidents.

D.

The High Visibility Rain Coat is intended to be worn during periods of
extended wet weather to provide personal protection and maintain fire
protective clothing in a clean and dry for fire fighting activities

E.

The High Visibility Rain Coat / Vest should be worn anytime it is deemed
advantageous for improving fire fighter safety (highway response, roadway
response, over top of bullet proof vests, etc)


=== 403 Investigation of PPE Failure ===
INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 1 of 6
Chapter IV Equipment for Firefighting
Subject 3 Investigation of PPE Failures
403.01
1.

2.
3.

Objective:
The objective of this team shall be to thoroughly analyze and document the
events leading to the personal protective equipment (PPE) failure and to make
recommendations aimed at preventing similar occurrences in the future.
To interpret the functionality of the PPE utilized.
A secondary objective shall be to obtain, document and secure evidence,
which may be a factor in any regulatory actions or litigation resulting from the
incident

403.02
1.

Definitions of Personal Protective Equipment:
The following equipment shall be designated as PPE for purposes of this
procedure:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.

Helmet
Hood
Fire Protective Coat
Fire Protective Pants
Boots
Gloves
SCBA (including face piece)
PASS alarm
Radio
Hearing Protection
Eye Protection (glasses, goggles, face masks)
Blood borne pathogen equipment (gloves, gowns, face masks, etc.)
Hazardous Materials suits (level A, B, C)
HEPA Masks
EOD Protective Suit
PFD Life Vest
High Visibility Raincoat and Vest

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 2 of 6
403.03

Investigation Team:

1.

The investigative team for review of accidents, failures, injuries or deaths in the
use of personal protective equipment will include representatives from the Fire
Department Administration, Training Bureau, Safety Officer and Local 48 Safety
Committee as a minimum. Other department personnel, based on training and
experience, may be included at the discretion of the fire chief.

2.

SCBA failure or malfunction inspections will be performed by Heavy Rescue
mask maintenance technicians at the direction of the Fire Department Health and
Safety Officer. All findings will be forwarded to the Investigative Team for
review and action. Heavy Rescue will perform testing for functionality, failure,
or malfunction only. Heavy Rescue will follow their procedures for
investigation of SCBA failures or malfunctions.

3.

The Fire Chief shall designate the person in charge of the investigation.

4.

In the event of a death, which maybe subsequently investigated by federal
agencies, the investigative team from the Fire Department shall work with these
federal agencies in determining the cause of the death.

5.

The investigative team will assemble at the direction of the assigned Team Leader
for review within one week of the incident.

6.

The Investigation Team shall be separate and distinct from any fire cause
investigation.

7.

The Investigation Team shall report to the Fire Chief through the designated
Team Leader, who shall be responsible for the management of the investigative
process.

8.

The duties and responsibilities of the Investigation Team shall include:
A. Gathering and analysis of all physical evidence relating to the incident.
B. Written interview summaries of all witnesses with direct or indirect
knowledge of the circumstances.
C. Documentation of radio traffic, telephone conversations, witness
statements, photographs, film, videotape and related information.
D. Consultation with persons having special knowledge of the factors
involved in the incident, including experts and consultants from the
private sector.
E. Liaison with other agencies involved in investigation of the incident.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 3 of 6
F. Development of a full written report on the incident, including conclusions
and recommendations.
9.

The Investigation Team Leader shall establish and maintain an ongoing liaison
with the City Attorney, Employee Safety and Risk Management Department
relating to the investigation.

10.

Other agencies that may be involved in the investigation are:
a.
b.
c.
d.

11.

United States Fire Administration
National Institute for Occupational Safety and Health
Cincinnati Police Department
Ohio State Fire Marshal

The Investigation Team shall utilize the resources of individuals and agencies
outside the Fire Department to assist in the investigation and/or provide technical
consultation when necessary. These resources include:
a.
b.
c.
d.

403.05

National Fire Protection Association
International Association of Fire Fighters
Consultants
Testing Laboratories

Initial Investigation and Preservation of Evidence:

1.

All equipment involved in any accident, failure, injury or death resulting from the
use of personal protective equipment will be preserved as evidence.

2.

Members of the Fire Investigation Unit shall secure and preserve the equipment
for utilization by the investigation team.

3.

All preliminary investigation steps taken by company or chief officers shall be
forwarded with the preserved evidence to the Fire Department Safety Officer for
inclusion in the investigation, this would include:
a.
b.
c.
d.

4.

pictures
witness reports
injury reports
accident reports

All evidence shall be forwarded no later than the next business day.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 4 of 6
5.

403.06

All members of the Fire Department shall give their full and complete cooperation
to the Investigation Team.

Investigation Report:

1.

The Team shall attempt to determine the result of the personal protective
equipment failure and complete a report of their findings within 90 days of the
failure.

2.

Investigative reports shall be distributed to all fire companies and bureaus for
training purposes to aid in prevention of future occurrences.

3.

The report shall include facts surrounding what happened, how it happened, and
actions taken to prevent future occurrences.

403.07

Prevention of Future Occurrences:

1.

If problems are discovered in personal protective equipment as a result of the
investigation, prompt action should be taken to prevent future occurrences.

2.

If any PPE is found to be defective it will be removed from service. Affected
gear shall be modified, repaired, or replaced at the earliest possible time to
prevent future occurrences.

3.

The Fire Department will make notification to all personnel via special notice and
department e-mail of the results of the investigation that could affect their safety
(i.e.: to return old style gloves) and the steps to be taken to resolve similar issues
involving their personal protective equipment.

4.

Review the application of standard operating procedures to the incident, the
observance of procedures, their effect on the situation, and make
recommendations for changes, additions or deletions.

5.

If the failure was due to human error or omission then the affected members shall
receive remedial training on the occurrence that caused the failure.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 5 of 6
403.08

SCBA Inspection Procedures

1.

A minimum of two Heavy Rescue mask technicians shall be involved in the
entire investigation process.

2.

Heavy Rescue shall begin their investigation of the SCBA at the scene by
impounding the SCBA along with the face piece and obtain a statement of events
from the user of the SCBA. A Form 47 stating all pertinent facts related to the
incident shall be submitted prior to going off-duty.

3.

The SCBA must be preserved in the exact same condition and arrangement as at
the time of the suspected failure.

4.

Question the user on exactly what he/she believes the apparatus did or did not do
at the time of the suspected failure. The ICM 2000 and a Form 47 can be used to
determine functionality.
a.
b.
c.
d.
e.

Did the Audi-alarm or low-pressure warning device activate?
Did your face-piece collapse onto your face while in use?
Did you experience “blow-by” at the perimeter of your face-piece?
How long had you been on air prior to malfunction?
Did the system bleed down when you removed your face-piece?

Ask any and all pertinent questions that may aid in leading to the cause of the
suspected failure.
The SCBA should be left in the operating position at the time of the
malfunction. The bottle, doffing button and by-pass valve should be left in
the identical position as at the time of the failure.
A fully opened bottle takes 4 complete revolutions to close. Mark the position
of the hand-wheel on the bottle in relation to the valve shaft. If at all possible
do not change the hand-wheel position on the bottle. Record the bottle serial
number at this time.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 10/13
Page 6 of 6
5.

Inspect the equipment for any visible defects or abnormalities. No invasive
examination of the apparatus should take place in the field.
a. Check the bottle gauge. Note bottle pressure and time of use to possibly
explain the suspected malfunction.
b. Check the outer cover off all hoses; look for abrasions, burns, cracks, and
obvious holes. Check for separation at each fitting and connection.
c. Check the face-piece for obvious defects or damage. Make note of any
upgrades and retrofits that have been made to the face-piece.

6.

Based on the information obtained about the reported failure, the PosiCheck
preliminary flow test may indicate whether a complete or partial test is
appropriate.
a. Check and compare the previous PosiCheck record for the SCBA.
b. Test results and other information may indicate the necessity to perform a
Fit Test of the member that was wearing the SCBA at the time of the
failure.

7.

A Chief’s Report (Form 47) should be submitted to the Health and Safety Officer
giving a complete and concise overview of the incident facts and findings of the
investigation. All PosiCheck results and Fit Testing results should be forwarded
with this report.
a. Include documentation that aided in the discovery or exclusion of
repeatable failures.
b. The SCBA technicians should include a consensus of their conclusions as
to the cause for the failure and any possible remedies to prevent any such
failure in the future.
c. If the failure cannot be reproduced and there is no evidence to support that
a failure did occur, the technicians should include their explanation of all
possible reasons why the failure was reported.


=== 403 PPE failures Rev 10-05 ===
INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 1 of 6
Chapter IV Equipment for Firefighting
Subject 3 Investigation of PPE Failures
403.01
1.

2.
3.

Objective:
The objective of this team shall be to thoroughly analyze and document the
events leading to the personal protective equipment (PPE) failure and to make
recommendations aimed at preventing similar occurrences in the future.
To interpret the functionality of the PPE utilized.
A secondary objective shall be to obtain, document and secure evidence,
which may be a factor in any regulatory actions or litigation resulting from the
incident

403.02
1.

Definitions of Personal Protective Equipment:
The following equipment shall be designated as PPE for purposes of this
procedure:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.

Helmet
Hood
Fire Protective Coat
Fire Protective Pants
Boots
Gloves
SCBA (including face piece)
PASS alarm
Radio
Hearing Protection
Eye Protection (glasses, goggles, face masks)
Blood borne pathogen equipment (gloves, gowns, face masks, etc.)
Hazardous Materials suits (level A, B, C)
HEPA Masks
EOD Protective Suit
PFD Life Vest
High Visibility Raincoat and Vest

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 2 of 6
403.03

Investigation Team:

1.

The investigative team for review of accidents, failures, injuries or deaths in the
use of personal protective equipment will include representatives from the Fire
Department Administration, Training Bureau, Safety Officer and Local 48 Safety
Committee as a minimum. Other department personnel, based on training and
experience, may be included at the discretion of the fire chief.

2.

SCBA failure or malfunction inspections will be performed by Squad 52 mask
maintenance technicians at the direction of the Fire Department Health and Safety
Officer. All findings will be forwarded to the Investigative Team for review and
action. Squad 52 will perform testing for functionality, failure, or malfunction
only. Squad 52 will follow their procedures for investigation of SCBA failures or
malfunctions.

3.

The Fire Chief shall designate the person in charge of the investigation.

4.

In the event of a death, which maybe subsequently investigated by federal
agencies, the investigative team from the Fire Department shall work with these
federal agencies in determining the cause of the death.

5.

The investigative team will assemble at the direction of the assigned Team Leader
for review within one week of the incident.

6.

The Investigation Team shall be separate and distinct from any fire cause
investigation.

7.

The Investigation Team shall report to the Fire Chief through the designated
Team Leader, who shall be responsible for the management of the investigative
process.

8.

The duties and responsibilities of the Investigation Team shall include:
A. Gathering and analysis of all physical evidence relating to the incident.
B. Written interview summaries of all witnesses with direct or indirect
knowledge of the circumstances.
C. Documentation of radio traffic, telephone conversations, witness
statements, photographs, film, videotape and related information.
D. Consultation with persons having special knowledge of the factors
involved in the incident, including experts and consultants from the
private sector.
E. Liaison with other agencies involved in investigation of the incident.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 3 of 6
F. Development of a full written report on the incident, including conclusions
and recommendations.
9.

The Investigation Team Leader shall establish and maintain an ongoing liaison
with the City Attorney, Employee Safety and Risk Management Department
relating to the investigation.

10.

Other agencies that may be involved in the investigation are:
a.
b.
c.
d.

11.

United States Fire Administration
National Institute for Occupational Safety and Health
Cincinnati Police Department
Ohio State Fire Marshal

The Investigation Team shall utilize the resources of individuals and agencies
outside the Fire Department to assist in the investigation and/or provide technical
consultation when necessary. These resources include:
a.
b.
c.
d.

403.05

National Fire Protection Association
International Association of Fire Fighters
Consultants
Testing Laboratories

Initial Investigation and Preservation of Evidence:

1.

All equipment involved in any accident, failure, injury or death resulting from the
use of personal protective equipment will be preserved as evidence.

2.

Members of the Fire Investigation Unit shall secure and preserve the equipment
for utilization by the investigation team.

3.

All preliminary investigation steps taken by company or chief officers shall be
forwarded with the preserved evidence to the Fire Department Safety Officer for
inclusion in the investigation, this would include:
a.
b.
c.
d.

4.

pictures
witness reports
injury reports
accident reports

All evidence shall be forwarded no later than the next business day.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 4 of 6
5.

403.06

All members of the Fire Department shall give their full and complete cooperation
to the Investigation Team.

Investigation Report:

1.

The Team shall attempt to determine the result of the personal protective
equipment failure and complete a report of their findings within 90 days of the
failure.

2.

Investigative reports shall be distributed to all fire companies and bureaus for
training purposes to aid in prevention of future occurrences.

3.

The report shall include facts surrounding what happened, how it happened, and
actions taken to prevent future occurrences.

403.07

Prevention of Future Occurrences:

1.

If problems are discovered in personal protective equipment as a result of the
investigation, prompt action should be taken to prevent future occurrences.

2.

If any PPE is found to be defective it will be removed from service. Affected
gear shall be modified, repaired, or replaced at the earliest possible time to
prevent future occurrences.

3.

The Fire Department will make notification to all personnel via special notice and
department e-mail of the results of the investigation that could affect their safety
(i.e.: to return old style gloves) and the steps to be taken to resolve similar issues
involving their personal protective equipment.

4.

Review the application of standard operating procedures to the incident, the
observance of procedures, their effect on the situation, and make
recommendations for changes, additions or deletions.

5.

If the failure was due to human error or omission then the affected members shall
receive remedial training on the occurrence that caused the failure.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 5 of 6
403.08

SCBA Inspection Procedures

1.

A minimum of two Squad 52 mask technicians shall be involved in the entire
investigation process.

2.

Squad 52 shall begin their investigation of the SCBA at the scene by impounding
the SCBA along with the face piece and obtain a statement of events from the
user of the SCBA. A Form 47 stating all pertinent facts related to the incident
shall be submitted prior to going off-duty.

3.

The SCBA must be preserved in the exact same condition and arrangement as at
the time of the suspected failure.

4.

Question the user on exactly what he/she believes the apparatus did or did not do
at the time of the suspected failure. The ICM 2000 and a Form 47 can be used to
determine functionality.
a.
b.
c.
d.
e.

Did the Audi-alarm or low-pressure warning device activate?
Did your face-piece collapse onto your face while in use?
Did you experience “blow-by” at the perimeter of your face-piece?
How long had you been on air prior to malfunction?
Did the system bleed down when you removed your face-piece?

Ask any and all pertinent questions that may aid in leading to the cause of the
suspected failure.
The SCBA should be left in the operating position at the time of the
malfunction. The bottle, doffing button and by-pass valve should be left in
the identical position as at the time of the failure.
A fully opened bottle takes 4 complete revolutions to close. Mark the position
of the hand-wheel on the bottle in relation to the valve shaft. If at all possible
do not change the hand-wheel position on the bottle. Record the bottle serial
number at this time.

INVESTIGATION OF PERSONAL PROTECTIVE EQUIPMENT FAILURES
Section 403
Rev. 11/05
Page 6 of 6
5.

Inspect the equipment for any visible defects or abnormalities. No invasive
examination of the apparatus should take place in the field.
a. Check the bottle gauge. Note bottle pressure and time of use to possibly
explain the suspected malfunction.
b. Check the outer cover off all hoses; look for abrasions, burns, cracks, and
obvious holes. Check for separation at each fitting and connection.
c. Check the face-piece for obvious defects or damage. Make note of any
upgrades and retrofits that have been made to the face-piece.

6.

Based on the information obtained about the reported failure, the PosiCheck
preliminary flow test may indicate whether a complete or partial test is
appropriate.
a. Check and compare the previous PosiCheck record for the SCBA.
b. Test results and other information may indicate the necessity to perform a
Fit Test of the member that was wearing the SCBA at the time of the
failure.

7.

A Chief’s Report (Form 47) should be submitted to the Health and Safety Officer
giving a complete and concise overview of the incident facts and findings of the
investigation. All PosiCheck results and Fit Testing results should be forwarded
with this report.
a. Include documentation that aided in the discovery or exclusion of
repeatable failures.
b. The SCBA technicians should include a consensus of their conclusions as
to the cause for the failure and any possible remedies to prevent any such
failure in the future.
c. If the failure cannot be reproduced and there is no evidence to support that
a failure did occur, the technicians should include their explanation of all
possible reasons why the failure was reported.


=== 404 Apparatus Equipment ===
APPARATUS EQUIPMENT
Section 404
Rev. 8/08
Page 1 of 3
Chapter IV Equipment for Fire
Subject 4 Apparatus Equipment
404.01 Objective
A.

To establish policy relative to equipment carried on apparatus.

404.03 Apparatus Inventory
Each Apparatus is to carry equipment as outlined in the Drill Manual. In addition, any
equipment assigned to the company for emergency use is to be carried on the apparatus.
An inventory of apparatus equipment will be carried on all apparatus with additional
copies in quarters, on the company, and Administrative Services Bureau files.
This inventory shall be kept complete and current with additions or deletions of
equipment noted on the Company copy of the inventory. The inventory will be updated
and resubmitted to Administrative Services annually as described in the CFD Report
Manual.
404.05 Maintenance of Fire Fighting Equipment
A.

Company Commanders shall establish maintenance and cleaning schedule for all
apparatus equipment including hose.

B.

The maintenance interval shall be sufficient to provide equipment ready for
service. The maximum interval shall be no longer than that described in the Drill
Manual and Driver's Manual.

C.

The Company Commander will use the Desk Diary to assign maintenance and
cleaning schedules.

D.

The Ladder Company is assigned a gasoline key (Orange) to be used for refueling
small gasoline powered equipment.

404.07 Lost or Damaged Equipment
Lost or damaged apparatus equipment shall be immediately reported to the District Chief
followed by an F-40 with accompanying F-47 describing the circumstances. Lost
equipment will also be reported to the Fire Alarm Dispatcher.

APPARATUS EQUIPMENT
Section 404
Rev. 11/05
Page 2 of 3
404.09 Hose for Reserve Apparatus
A.

All spare apparatus will have a full compliment of 1-3/4”, 2-1/2” and 5” hose
consisting of a minimum of (2) pre-connected 1-3/4” lines each being 250’ in
length. There shall also be 600’ of 2-1/2” hose and 1000’ of 5” hose.

B.

Company Commanders assigned spare apparatus will account for and test spare
hose on those spare apparatus. Company Commander will establish a schedule
providing for regular hose changes.

C.

At the time of the annual hose test, any Company having a spare in-service will
test all hose and forward hose test information to the Company assigned the spare
hose. All necessary reports will be forwarded by the company normally assigned
the spare apparatus.

D.

Hose loads for spare apparatus shall be kept as sets of complete hose loads.

404.11 Portable Radios
Each fire company should have a minimum of 4 portable radios, 1 for every member on
the fire company and a spare radio. All officers have their own portable radio.
Defective portable radios shall be forwarded to Fire Dispatch with a Form 40.
A spare portable radio can be obtained from the Fire Dispatch 24 hours per day.
404.13 CAD Equipment File
The CAD equipment file is a list of all apparatus with any special qualifications or
equipment carried. This file is used to determine which company will be recommended
for a response to a specific incident. Any time a company that carries any of the
following equipment must report any status change to fire dispatch so the CAD
equipment file can be updated. This file must be kept accurate at all times.
Examples of specialized equipment:


AED



Backboard



Jaws of Life (Extrication Equipment)



Carbon Monoxide Monitor

In addition to notifying the fire dispatch, the companies District Chief shall also be notified when
special equipment is going out of service.

APPARATUS EQUIPMENT
Section 404
Rev. 11/05
Page 3 of 3
404.15 PLACEMENT OF THERMAL IMAGING CAMERAS
A. To ensure the timely availability of a Thermal Imaging Camera at an emergency scene,
District Chiefs shall coordinate the placement of cameras in their districts. Every engine,
ladder and squad company and district vehicle has a permanently assigned thermal
imaging camera.
B. At the beginning of each tour company officers shall notify their District Chief if they do
not have a Thermal Imaging Camera in service. Without exception notification should be
made daily until they have a camera in service.
C. Since every company has been assigned a Thermal Imagining Camera, prioritizing should
only be necessary when there are not enough cameras to equip all fire companies.
D. Central Stores have spare cameras. When no spares are available, and prioritizing
Thermal Imaging Cameras becomes necessary they shall be assigned in the following
sequence:
1. All truck companies shall be equipped with cameras.
2. Each Firehouse shall have a camera.
3. All engine companies shall have a camera.
4. Squad companies shall have a camera.
5. District vehicles shall be equipped with a camera.
E. Each thermal imaging camera has a serial number. When cameras are loaned to cover
shortages the company commanders are responsible to retrieve and retain their assigned
camera. A list of camera assignments is available on the CFDWEB.


=== 501 Personal Behavior ===
PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 1 of 9
Chapter V Personal Behavior, Appearance and Code of Conduct
Subject 1 Personal Behavior
501.01 Policy
A. All Fire Department members shall abide by the standards of personal behavior outlined
within this procedure.
B. All Fire Department members shall abide by rules, policies, procedures and guidelines
pertaining to City of Cincinnati employees.
C. All Fire Department members shall obey all federal, state and local regulations, laws and
ordinances.
501.3 Objective
A. To establish basic prudent and reasonable standards of personal behavior required
of Cincinnati Fire Department members.
501.05 Books Adopted By Reference
The following books are adopted by reference as part of this chapter.
A. Human Resources Policy and Procedures - City of Cincinnati
B. Rules of the Civil Service Commission - City of Cincinnati
C. Affirmative Action Program - City of Cincinnati
D. Report Manual - Cincinnati Fire Department
501.07 Rules of General Conduct
ALL MEMBERS
A. Shall observe the work hours of their assignment; fully prepared to perform ALL
required duties at the assigned time in the proper uniform for every regular duty or
special event assignment.
B. Shall pay just debts.
C. Shall not violate any criminal law and be governed by the customary rules of accepted
good behavior observed by law abiding citizens.
D. Shall always conduct themselves in a manner that will not bring discredit to the
Cincinnati Fire Department or the City of Cincinnati while on or off duty.
E. Shall not unlawfully interfere with the legitimate business interests of the City of
Cincinnati or the Cincinnati Fire Department.
F. Shall not aid or abet misconduct or misbehavior of others.
G. Shall not be a party to any immoral or indecent conduct.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 2 of 9
H. Shall not alter, destroy, or make unauthorized changes to city records or data.
I. Shall not intentionally make a false statement or report.
J. Shall not, under any circumstances, engage in altercations, while on duty.
K. Shall not be guilty of cowardice or shirking of duty.
L. Shall not engage in any sexual activity while on duty.
M. Shall not report for duty under the influence of alcohol, debilitating drugs or any
other substance that could impair their physical or mental capacities.
N. Shall not use alcoholic beverages, debilitating drugs, or any substance that could impair
their physical or mental capacities while on duty or in uniform.
O. Shall not bring or cause to be brought into or have in their possession any substance that
could impair their physical or mental capacities while on Fire Department property.
P. Shall not possess, manufacture or distribute illegal drugs and drug paraphernalia.
Q. Shall not misuse, illegally possess, or distribute legal pharmaceutical drugs.
R. Shall not gamble for money or other articles of value, and shall not keep or have
any gambling devices on the premises of the Fire Department or in their possession.
S. Shall not use indecent, profane, uncivil or boisterous language.
T. Shall not remove material from the fire ground, regardless of whether or not the owner
gives permission, except as required for official purposes.
U. Shall not smoke inside any City building or at a fire or other emergency scene at any time.
a. Smoking is also prohibited in fire apparatus and other city vehicles.
b.Shall not smoke in any buildings while on fire prevention inspections.
V. Shall not be insubordinate.
Insubordination is defined as: Not submissive to authority: disobedient. Verbally or
demonstratively exhibiting disrespect toward a superior officer regardless of whether or
not the officer is the immediate supervisor of the member.
All members shall promptly obey all orders from superior City of Cincinnati or
Cincinnati Fire Department officials relating to official City business or duties.
Upon receiving any order, which is in conflict with a previous order, so inform the Officer
who issued the conflicting order. If the Officer does not change his order, the member shall
obey the most recent order.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 3 of 9
501.08 Ethical Conduct
ALL MEMBERS
A. Shall not solicit or accept compensation, reward or consideration for services performed in
the line of duty, or any gift or donation, as a member of the department, without the approval
of the Chief. No Member is to be compensated in any form when working for another
member except for the other member working "in Lieu of" that person on a future date.
Members shall not trade tours for personal gain.
B. Shall not grant, approve or countenance (accept or support) the use of their affiliation with the
Fire Department by any person, firm or corporation for the purpose of influencing the sale of
any goods, merchandise, commodities, real estate, or stocks.
C. Shall not lend their names to or use their photographs in their official capacity in any written or
printed article or advertisement, without first obtaining the approval of the Fire Chief.

D. Shall not use their uniform or any part of it to influence anyone for personal gain.
E. Shall not use logos, seals, graphics or symbols of the Cincinnati Fire Department
without written authorization from the Fire Chief.
F. Shall not engage in any activity that can be construed as a conflict of interest to the
department or use their position with the department for personal gain or influence.

G. Shall avoid conflicts of interest situations where they have a direct or indirect interest,
financial or otherwise, in any transaction or activity, that conflicts with the proper
discharge of their duties.
H. Shall provide notice of all outside employment to the Fire Department Human
Resource Bureau at the time the employment is accepted and anytime there is a change
in outside employment status.
I. Shall not take part in any demonstrations; appear before City Council or other public
officials to protest while in uniform.
J. Shall not resist or obstruct any city, state, or federal official in performance of their official
duty.
K. Shall consider all official business of the Fire Department as confidential. They shall not
disclose information concerning Fire Department activities or investigations when such
disclosures would hinder accomplishment of Fire Department objectives without permission
of the Fire Chief.
L. Shall not make disparaging or offensive remarks (written, verbal or electronic) toward
any city official, city employee or civilian.
M. Shall not criticize or ridicule the Fire Department, its policies or other members by
talking, writing, or expressing themselves in any manner, when such expression:
1. Is directed towards a person with whom the member has a working relationship, and the
expression impairs the working relationship.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 4 of 9
2. Is stated or inferred as the official position of the department, without obtaining the
prior approval of the department.
3. Improperly discloses investigative or confidential information.
N. Shall not engage in any activity that is detrimental to the Cincinnati Fire Department or City
of Cincinnati.
501.09 Reporting of Off-Duty Law Violations
A. Off-Duty members must provide proper and timely notification no later
than the next day to the Fire Department of any court actions, arrests, or citations.
1. Members must notify their immediate supervisor of any driving restrictions not later
than the next day after the restriction is imposed.
2. The supervisor is required to inform the Fire Chief through the chain of command.
B. Members must report any citation for a criminal violation, misdemeanor violation (excluding
payout traffic violations), or any violation resulting in physical incarceration within 24 hours
after the arrest or violation unless prevented from doing so by defensible extenuating
circumstances.
1. Affected members shall report these incidents to their assigned District Chief or
supervisor. If their assigned District Chief or supervisor is unavailable, the member must
notify any on-duty District Chief.
2. This information should be immediately forwarded to the member’s Division Assistant
Chief or the Duty Chief, who will determine the necessity of notifying other
administrative personnel.
C. Notification of supervisor should include all pertinent information including:
1. Date and time of the incident or arrest
2. Nature of violation or reason for arrest
3. Police jurisdiction of incident or arrest
4. Date and time of court appearance or arraignment
D. In the event that a member is physically incarcerated and unable to make the required
notification, they are to have a responsible person (i.e. Police Supervisor, Attorney,
Spouse, etc.) contact their supervisor or any on duty District Chief. They should provide
the Fire Department with all pertinent information regarding the arrest.
E. These members will be carried LWOP (Leave Without Pay) for time missed from work
immediately following their arrest. Members who are incarcerated will not be permitted to
trade or use SWP, vacation, holiday or any other type of paid leave. Members who fail to
follow this procedure or who otherwise circumvent the reporting requirements will be
carried AWOL (Absent Without Leave), and have additional charges filed against them.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 5 of 9
F. Immediately upon their return to duty, the member shall submit a Chief’s Report F-47 and
forward it to the Chief’s office. This report shall include all pertinent information and a full
explanation of the incident.
G. The affected member shall provide a court case status report by the first Monday of every
month by email or telephone call to their assigned District who will convey the information to
Internal Investigations by e-mail. This status report shall include the date, time and location
of their next court appearance along with any other pertinent information. The member shall
immediately contact the Internal Investigation Section if there are any changes in court dates
or times. After normal working hours, contact your assigned supervisor or any on duty
District Chief so that this information can be properly forwarded.
501.11 Proficiency
ALL MEMBERS
A. Shall use their training and capabilities to protect the public and other members at all times,
both on and off duty.
B. Shall work competently in their positions to cause all department programs to
operate efficiently and effectively.
C. Shall manage in an effective, considerate manner.
D. Shall follow instructions in a positive, cooperative manner.
E. Shall keep informed so as to do their jobs effectively.
F. Shall be concerned and protective of other member's welfare.
G. Shall operate safely at all times.
H. Shall use good judgment and prudent and reasonable discretion.
I. Shall keep physically fit to perform the essential functions of their job.
J. Shall after being stationed permanently at a company for six months, have memorized
the location of all fire hydrants and streets in their Company's first alarm fire district.
501.13 Cooperation and Work Relationships
ALL MEMBERS
A. Shall always conduct themselves in a manner that creates good order in the department.
B. Shall be permitted to constructively criticize, not ridicule, the work at an emergency scene
for educational purposes, but never in the presence of persons who are not members of the
Fire department.
C. Shall be courteous and cooperative to the public.
D. Shall not engage in reckless conduct or intentional acts which endangers the welfare of
the public.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 6 of 9
E. Shall extend maximum cooperation to other City Departments, utility companies and other
agencies working with the department.
F. Shall see that all visitors to the fire station are promptly accorded respectful attention.
Officers may, for justifiable and defensible reason, exclude from the station any person,
including an off-duty member of the department. They shall exclude from the station any
disorderly person or any person under the influence of liquor and, if necessary, notify
Police to remove such persons and sign on them. They shall not permit minors to visit the
fire station unless accompanied by an adult not presently on duty.
G. Officers shall prohibit visitors from unnecessarily congregating in the fire station, especially
during periods when fire stations are being used for election purposes. Fire station visitation
shall, under no circumstances, be used by members to socialize with non-members. This
includes friends, family and acquaintances.
H. Officers may permit Fire Service related visits during hours approved by the Fire Chief. NonFire Service related guests may visit until 2000 hour in designated public areas only. Other
areas may be visited only with the express permission of the Fire Chief. On duty members are
not permitted visitation with non-Fire Service related guest outside the fire station.
I. Shall not give preferential treatment to any other member.
J. Shall not engage in harassment or abusive behavior.
K. Shall not engage in arguments on religion, race, politics, or similar controversial subjects on
the premises of the Fire Department, either with other members, or with visitors. They shall
also refrain from engaging in such arguments while on duty at any other place.
L. Tours by school children and other juvenile groups. There shall be a sufficient number of
department members assigned to keep children from dangerous areas. This may necessitate
breaking large groups into smaller ones in order to guide them properly and protect them from
harm. Also, when children are visiting a fire station, the apparatus shall not be placed in
motion until after one member has made certain that no child is in harms way.
501.15 Use of Fire Department Facilities and Equipment
ALL MEMBERS
A. Shall protect and be careful of department equipment and property.
B. Shall use the Fire Telephone System for official Fire Department business only. Calls must
be kept as brief as possible.
C. Shall only use station outside telephone for personal business. Since these telephones are
sometimes used as an auxiliary signaling system, calls on this system must be limited to
20 minutes unless emergency in nature.
D. Shall use Company Bulletin Board for posting information of concern and interest to all
members. Such information shall be consistent with the established Policies and Procedures
of the department, and shall contribute to the best interest, morale and welfare of the
department.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 7 of 9
E. Shall not solicit or contribute, directly or indirectly, any money or other valuable article or
thing to be used in connection with a matter affecting the Fire Department, without the
approval of the Chief.
F. Shall use City property (buildings, vehicles, firefighting equipment, office machines,
computers, credit cards, personal protective equipment, uniforms, badges, identification cards
and so forth) in strict accordance with applicable City laws, ordinances and administrative
regulations, policies and procedures, codes and rules; department policies and procedures;
current collective bargaining agreements; state laws and federal laws.
G. Shall use the Internet, computers, servers, telephones and other electronic devices in
strict observance with applicable City and Departmental rules that govern such activities.
H. Shall not place any decorations or advertisements on Fire Department property without the
permission of the Fire Chief.
I. Shall not use official letterhead, envelopes or stationery, except for the transaction of
official business of the Fire Department.
J. Shall not keep pets, except for aquarium fish, in or around the fire station.
K. Shall not make alterations to the fire station, apparatus, or any other Fire Department or
City property without prior written permission of the Assistant Chief of Administrative
Services Division.
L. Shall conduct themselves in an exemplary manner at all times, both on and off duty.
1. Off duty individuals are welcome at the fire station provided they are NOT under the
influence of alcohol or other drugs. Off-duty employees who are under the influence of
alcohol or other drugs will NOT be permitted on Fire Department property at any time.
2. It will be the responsibility of the Fire Company Officer to determine whether an offduty member is under the influence.
3. If the Officer suspects that an off-duty member is under the influence, that member will
be asked to leave the premises immediately.
4. The observations that are necessary for on-duty employees who are suspected of being
under the influence do not apply to this situation. Just the suspicion of impairment is
sufficient to ask an off-duty member to leave.
5. In all cases the District Chief will be notified.
6. If appropriate, the District Chief and Officer will discuss transportation options with
the off-duty member.
501.17 Use of Personal Equipment
A.
B.

Any use of personal recording devices, cell phones, digital cameras, helmet cameras, etc.
on emergency response is strictly prohibited.
Use of Fire issued recording devices are only to be used as intended for duty related issues as
described by Fire policy. All such use on emergency scenes shall have approval of the Fire Chief
or Assistant Fire Chief unless specifically covered by procedures, such as photographs for EMS
response for the Hospital ER, accident scene investigations, Training Bureau

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 8 of 9
activities, etc. Such pictures or video is the sole property of the Fire Department and any use
outside of the Fire Department shall be approved by the Fire Chief or an Assistant Fire Chief.
The purpose of these regulations are not to discourage use of personal recording devices for
personal mementos, for example, family visits, work crew pictures, etc. but this use is for
personal use only and any use in any public format will need approval by the Fire Chief or
an Assistant Fire Chief. Any use of personal recording devices on City Property or of City
Property is for personal use only and must follow the directives found in:
Use of City of Cincinnati Internet and Electronic Mail System in the Section 1304.01 2:
“Users must ensure that the content of any e-mail message is not construed as being
discriminatory, insulting, disruptive, offensive or harmful to employee morale.”
D. If there are questions on the appropriate use of personal recording devices, for example, using
a camcorder or digital camera for fire company non-emergency drills, all Fire Personnel are
directed to contact their District Chief who will handle or request advice from his Assistant
Fire Chief if needed. Such use shall be considered Fire Department property and
dissemination to the public by any means is prohibited unless permission is gained by the
Fire Chief or an Assistant Fire Chief.
E. Members may carry private cell phones and pagers on duty, Cell phones and pagers will be in
the silent mode and will only be used outside the public eye, except when used for Fire
Department business.
C.

F. The Fire Department is not responsible for damage or loss of personal recording devices,
cameras, cell phones or pagers.
501.19 Reporting Discipline Activity and Personal Action File
A. Each company member has a Personal Action File at the District level. The main purpose of
this file is to record commendations and progressive discipline. Each company member also
has a file at the company level. The purpose of this file is to record leaves, equipment issues,
transfer information and other personal information other than discipline.
B. Where indicated, the Bureau chief will forward the member's Personal Action File and a
Chief’s Report F-47 in the form of charges; or he may refer the particulars to the Human
Resource Chief for review. Recommendations from the Company Officer and District or
Division Chiefs may accompany any referral.
C. When a member's Personal Action File is forwarded for action the officer rendering
the decision shall have the action noted in the file.
501.19 National Flag and National Anthem
A. Members of the Fire Department shall observe and display proper respect toward the
National Flag and National Anthem.
B. When the National Anthem is played, the National Flag raised or lowered, or the National
Flag passes in review all uniformed members wearing hats will tender the military salute,

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 9 of 9
except when performing emergency duties. All members not wearing hats or not in uniform
shall render the civilian salute: Right hand over left breast, body at attention.
501.21 Deadly Weapons
A. Members of the Fire Department shall not have in their possession while on duty firearms
other than those issued by the Fire Department or authorized by the Fire Chief, either on
the person of the member or otherwise under their control on City property.
1. To have under their control includes vehicles parked on city property.
B. The City of Cincinnati Municipal Code (Sec. 708-41) and the Cincinnati Fire
Department prohibits any person from carrying, conveying, or having under their control
a concealed firearm, deadly weapon, or dangerous ordinance on city property.
1. This prohibition INCLUDES persons licensed to carry a concealed weapon.
2. Law enforcement personnel carrying out their duties are exempt.
3. City property includes all property owned or leased by the city or its boards or
commissions, and the Greater Cincinnati Water Works, and the Metropolitan
Sewer District.
Failure to follow the procedures set forth in this section shall be considered a direct violation of
Fire Department policy, and the member will be subject to disciplinary action.


=== 502 Professional Appearance REV 03-2021 ===

=== 503 Discipline Updated 12-8-2021 ===
PROCEDURES MANUAL
SUBJECT: Personal Behavior and Appearance- Discipline
NUMBER:

APPROVED:

503
FIRE CHIEF

TYPE:
Page 1 of 8

EFFECTIVE DATE: 5/2020
REVISED DATE: 5/2020

503.01 Purpose
A. Provide disciplinary policies, guidelines and procedures as they relate to the City
of Cincinnati Fire Department.
B. Provide a fair and effective system of handling disciplinary problems, which are
capable of functioning within the parameters of Federal and State Labor Laws,
Civil Service Laws and the City of Cincinnati Personnel Policies and Procedures,
Fire Department Procedure Manual and the Current Labor Management
Agreement.
C. Provide a record of employee behavior used as a guide in performance ratings,
evaluating and correcting employee's weaknesses as well as justifying disciplinary
actions taken.
503.02 Policy
A. All disciplinary actions within the department, which may be undertaken by
management and/or supervisory personnel, shall conform to the guidelines, rules
and regulations, and laws as set forth in the appropriate Federal and State Statutes,
Civil Service Laws, the City of Cincinnati Personnel Policies and Procedures and
the Fire Department Procedure Manual and the Current Labor Management
Agreement.
B. The basic underlying approach to discipline within the fire department shall be of
a positive nature and shall seek, as its aim, the goal of employee self discipline
and adherence to organizationally accepted norms of conduct.
C. Where self-discipline fails, disciplinary action is authorized and shall be
accomplished in such a manner as to be fair, equitable, consistent, and suited to
the situation.
D. Any employee having supervisory authority and responsibility shall discuss
deficiencies in performance, conduct, and other matters with subordinates as soon
as possible after such deficiencies have been observed. Methods of improvement

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
5/20
Page 2 of 7
and corrective actions should be pointed out to the employee during said
discussion; any such actions shall be documented in writing. Whenever possible,
sufficient time for improvement shall precede formal disciplinary action.
E. All disciplinary and corrective action shall be documented in such a manner as to
be defensible on appeal and/or review and be recorded properly in the member's
personal action file at the district. It is also worth noting, that any discipline
that is not documented cannot be considered to have happened.
503.03 Responsibility
A. Officers shall be responsible for enforcement of fire department procedures and
for the discipline of all personnel/members under their command. They shall
have the right to reprimand any member who willfully shirks their duty or who is
incompetent or careless in the performance of their duty.
B. Officers Culpability: Officers shall report to their superior officers violations of
fire department procedures, insubordination or dereliction of duty by
subordinates. Any failure on their part to take proper action for violations of
procedures, insubordination or dereliction of duty by subordinates will subject
officers to charges of neglect of duty.
C. Acting officers are responsible for maintaining discipline and handling
disciplinary matters in accordance with the position in which they are temporarily
assigned.
D. All fire department members are responsible for maintaining self-discipline and
adhering to organizationally accepted norms of conduct and duty.
503.04 Handling Disciplinary Issues
A. Company officers shall discipline members in a progressive manner (by
instruction, counseling, and when necessary formal corrective action) as
prescribed for all minor violations such as but not limited to:
1. Tardiness
2. Uniform violations
3. Attitude, participation and efficiency at drills.
4. Performance at fires, in quarters, when inspecting, etc.
5. Personal hygiene and good grooming.

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
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B. The officer shall maintain a personal record of all incidents and actions taken at
their level. Prior to disciplining any member, supervisors shall review
member’s disciplinary history to ensure proper progressive discipline is
taken. A failure to adhere to progressive discipline will subject supervisors
to disciplinary action.
C. Company officers will forward to the District Chief a F-47 for any case which
they feel requires more severe forms of discipline. This may be a series of minor
delinquencies (all documented), or a more serious single incident. The District
Chief may discipline the employee at this level, or take the matter to the
appropriate Assistant Chief for action. The company officer's report must contain
all the particulars, as he knows them, including any investigation that has taken
place.
D. Where indicated, the Assistant Chief will forward the member's personal action
file and a F-47 in the form of charges; or he may refer the particulars to the
Human Resources Assistant Chief for review. Recommendations from the
Company Officer, District Chief and Assistant Chief may accompany any referral.
E. When a member's personal file is forwarded for action all appropriate previous
discipline shall be included.
F. Any officer taking action involving a member not assigned to him shall see that
proper notification is made through the member’s commanding officer and
District Chief. The District Chief responsible for the member's file shall see that
the personal action file is updated.
G. When a member is transferred, the personal action file and the company personnel
file are forwarded to the member’s new District Chief or Assistant Chief. Note
the difference between personal action file at the district and personnel file at the
company.
H.

Any member who feels that they have been disciplined unjustly may appeal to
the next highest level of command.

I. Members will be notified in writing of charges, including the time and date of the
hearing and the fact that they are entitled to representation, when serious charges
which may result in suspensions, demotion or dismissal are to be heard.
J. Written reprimands shall be administered by Fire Lieutenants and above, only
after conferencing with the appropriate District Fire Chief to confirm the
appropriateness of the penalty.
K. More serious penalties require a Pre-Disciplinary (Departmental) Hearing.
L. Acting officers shall consult their District Fire Chief for advice on handling
disciplinary problems.

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
5/20
Page 4 of 7
M. Consult the current Labor Management Agreement (Contract) to ensure
compliance with its language.
503.05 Charges
A. Written charges may be preferred by one member against another, or by a civilian
against any member of the fire department, for violation of fire department
procedures or a violation of any law or ordinance. The charge shall specify the
act(s) and circumstances with times, dates and places.
B. The person preferring charges shall be prepared to substantiate them by producing
competent testimony at the hearing. Charges shall be attested by witnesses with
personal knowledge of the facts. Members shall not, under any circumstances,
withhold facts or other information or give false testimony before the City
Manager or any fire department officer. Such action shall be made the subject of
charges of dishonesty.
C. Members shall personally be served with a copy of charges against them at least
ten (10) calendar days before their hearing by an authorized officer of the fire
department. Notice of members who are to appear as complainants or witnesses
may be telephoned by their respective officers, who shall promptly transmit such
notice to the members concerned.
503.06 Suspension Pending A Pre-Disciplinary (Departmental) Hearing
A. The Fire Chief or an Assistant Fire Chief may suspend a member if, in the
judgment of that officer, the offense is serious enough to warrant immediate
action. An Assistant Chief shall make an immediate oral report of such action to
the Fire Chief, followed by a written report. A hearing of the charges may be held
in five calendar days.
B. If a company officer finds that a member is incapable of performing duties
properly due to a condition that will be a matter for disciplinary action, the officer
shall immediately notify the District Chief who in turn shall notify the Assistant
Chief of Operations or his designee. In the meantime, the officer shall relieve the
member of all duties and restrict member to quarters pending further instructions.
If the member needs medical attention, the officer shall see that member receives
it promptly.
503.07 Suspension
A. Members of the fire department who are suspended from duty shall promptly
surrender all fire department property in their possession including: badge, cap
wreath, firehouse key and I.D. card to their immediate supervisor who shall turn
the items over to the Internal Investigation staff (Internal).
B. Internal shall retain the items until the period of suspension ends.

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
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Page 5 of 7
C. Members under suspension shall not wear the uniform, shall appear at the hearing
in civilian clothing and shall be restricted from all non-public areas of the
firehouse.
503.08 Pre-Disciplinary (Departmental) Hearing
A. The Fire Chief may conduct a Pre-Disciplinary hearing on his own authority. The
Fire Chief may designate any staff officer who is qualified as a hearing officer, to
conduct a hearing for him. The Fire Chief may also assign another officer to
assist in the hearing. The Fire Chief or his designee, upon receiving the charges,
will set the date and time for a hearing at which the defendant, charging officer
and other witnesses may be heard. All interested persons shall be notified of the
date and time for the hearing. Members shall be entitled to ten (10) calendar days
advanced notice before any pre-disciplinary hearing. A member may waive his
right to a hearing in writing.
B. The Fire Chief or his designated hearing officer will either sustain or dismiss the
charges, if charges are sustained a penalty will be recommended. The Fire Chief
or his designated hearing officer will forward recommendations to City Human
Resources, then to City Law and then to the City Manager. The decision of the
City Manager is final except to the extent Civil Service Law permits appeal.
503.09 Appeal
A. Any member who has been dismissed, demoted or suspended has a right to appeal
to the Civil Service Commission within ten (10) days of such action, in
accordance with current Civil Service regulations.
B. Refer to the current labor/management agreement article on Grievance Procedure
/ Review Panel for further direction.
503.10 On-Duty Members Under the Influence of Alcohol, Debilitating Drugs or Other
Substance Impairing Physical or Mental Capacity.
A. The immediate supervisor must initiate action based on observations, making
written notes of observations. Have others observe for signs of impairment.
B. If the immediate supervisor has reason to believe the employee is impaired, the
employee shall be relieved of duty immediately pending substantiation of the
impairment.
C. The next higher level of supervision will be notified of the employee's condition
and action taken.
D. This superior officer will observe the employee and decide if further testing is
required. If the employee is believed to be incapacitated further testing is
required.

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
5/20
Page 6 of 7
E. The Fire Chief and Assistant Fire Chiefs have the authority to order the member
to submit to breathalyzer, urinalysis or blood testing to determine incapacitation.
F. A member who refuses to submit to examination and test shall be charged with
direct disobedience of orders and being under the influence and/or any other
violations of the fire department procedures as may be applicable.
G. A member who refuses to submit to the aforementioned test, shall be suspended
immediately by an Assistant Fire Chief; pending the hearing of the charges.
H. A member who does submit to the aforementioned test and examinations and is
found to be innocent shall be restored to duty. A complete report shall be
forwarded indicating the facts and actions taken in chronological order, including
results of the test.
I.

A member who submits to the aforementioned test and examinations and is
found to be under the influence shall be suspended immediately by an Assistant
Fire Chief and the necessary charges shall be initiated by the employee's
immediate superior or the person initiating the action against the employee.

J. Review the current labor/management agreement appendix on Alcohol and Drug
testing for further direction.
503.11 Failure to Report to Duty
A. A member who fails to report for duty at his/her assigned time and location will
be reported as ABSENT WITHOUT LEAVE (A.W.O.L.) unless the member has
telephoned the immediate supervisor prior to 0700 in which case the employee
will be reported as TARDY.
B. A.W.O.L. or TARDY employees will be reported to the next higher level of
supervision immediately and the late employee shall submit a F-47 explaining the
absence.
C. Repeated violations of this rule may be cause for strict disciplinary action,
including dismissal.
1. AWOL is a higher more serious offense and a higher level of progressive
discipline will be warranted in each instance.
2. Second offense AWOL, shall result in charges being preferred against the
member.
3. In accordance with Civil Service regulations, a member who is absent
without leave for three consecutive working days shall be deemed to have
resigned from their position.

PERSONAL BEHAVIOR AND APPEARANCE - DISCIPLINE
SECTION 503
5/20
Page 7 of 7
D. This policy shall also apply to a member(s) assigned to a paid off-duty detail.
E. For non-sworn, AWOL is considered an egregious act and will result in a Written
Reprimand for the first offense. Refer to LMAs on how to properly administer
discipline to non-sworn member and when Union representation is required.
503.12 Tardy
A. An employee who fails to report for duty at his/her assigned time and location,
and has contacted his/her immediate supervisor prior to that time, will be reported
as Tardy.
B. Tardy employees will be reported to the next higher level of supervision
immediately. A Form F-47 shall be required from the employee, explaining the
absence.
C. In those cases where corrective or disciplinary action is warranted, proper forms
should be initiated.
503.13 Employee Rights
A. When a member is to be questioned about, or charged with, an alleged violation
of any prescribed code of conduct, whether departmental, or city wide, or any
other infraction of rule or law, member shall be entitled to Union representation,
if so requested in any meeting in which the member is required to respond to such
questioning or charges.
B. The member or representative shall be entitled to a copy of any statement the
member makes or any report the member is required to make, including access to
any tape recorded statements. Except in the case of misconduct which requires
immediate suspension, a member shall be entitled to ten calendar days advance
notice before any departmental hearing.
503.14 Grievance Procedure
A grievance is an allegation by an employee covered by the current Labor
Management Agreement (LMA) that a term or terms of the agreement have been
violated or misrepresented by the City of Cincinnati, the Cincinnati Fire
Department or their respective agents or officers. The steps and procedures
involved in the grievance process are covered in the current Labor Management
Agreement (LMA).


=== 504 Disciplinary Investigation ===
DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 1 of 9

CHAPTER V Personal Behavior and Appearance
SUBJECT 4 Disciplinary Investigations
504.01 Goals
A.

To insure the integrity of the Cincinnati Fire Department by establishing
procedures for handling complaints and disciplinary actions against members of
the department.

B.

To insure the prompt and thorough investigation of complaints, to clear the
innocent, establish guilt and facilitate suitable disciplinary action.

504.03 Objectives
A.

To protect the public, as citizens have a right to expect efficient, fair and impartial
fire protection and emergency medical service. Therefore, any misconduct by
department personnel must be detected, thoroughly investigated, and properly
adjudicated to assure the maintenance of these services.

B.

Protection of the Fire Department. The department is evaluated and judged by the
conduct of individual members and operations of the department. It is imperative
that the entire organization not be subjected to public censure because of
misconduct by a few individual members. When an informed public knows that
the Fire Department honestly and fairly investigates and adjudicates all allegations
of misconduct against its members, they will be less likely to raise a cry of
indignation over alleged incidents of misconduct.

C.

To protect the employee against false allegations of misconduct. This can only be
accomplished through a consistently thorough investigative process.

D.

Removal of unfit personnel from the department. Personnel who engage in
serious acts of misconduct, or who have demonstrated they are unfit for Fire
Department assignments must be removed for the protection of the public, the
department and other employees.

E.

To improve the efficiency of the Fire Department and its personnel. Occasionally,
personnel investigations disclose faulty procedures that would otherwise have
gone undetected. The procedures can then be improved or corrected.

DISCIPLINARY INVESTIGATION
Section 504
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504.05 Policy
A.

Complaints to be investigated by the Internal Investigation Section are alleged or
suspected violations of statutes, ordinances, and/or the department’s procedures
and policies by members, including:
1.

Those reported to or observed by supervising or commanding officers, by
citizens or members of the department, either orally or in writing

2.

Complaints referred by the Cincinnati Police Department, or any other
public agency.

3.

As directed by the Fire Chief.

504.07 Disciplinary Process
A.

Any member of the Fire Department becoming aware of, or receiving a complaint
regarding any infraction of departmental procedures, or violation of City
Ordinance, State Law, or Personnel Policies and Procedures of the City of
Cincinnati, shall report such conduct.

B.

A member of the department receiving a complaint of, or becoming aware of any
infraction or violation by department personnel shall not discuss such information
with anyone except their supervisor and the Internal Investigation Unit. (Ref:
103.03 (B) Ohio Revised Code)

C.

A supervisor receiving information from a citizen concerning alleged misconduct
by a member, uniformed or civilian, shall conduct a preliminary investigation, if
practical.
If there appears to be justification for the complaint, the supervisor shall record
the complaint on a Citizen's Complaint Form (F-273). The supervisor’s portion of
the Citizen's Complaint Form shall outline the allegations, identifying principals
and witnesses, and provide information developed as a result of any preliminary
investigation.
A notation of the receipt of a complaint shall be placed in the daily activity section
of the company's desk diary, including company's disposition of it.

D.

A supervisor may initiate a request for disciplinary action or a request for an
investigation as a result of personal knowledge or information from another
source. In such cases, the request will be routed through the normal chain of
command unless such routing would jeopardize the information or investigation.
In such instances, the requests may be given directly to any person in the chain of
command.

DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 3 of 9

E.

Any member who is the subject of a formal investigation shall be notified of the
investigation by the Internal Investigation Section, unless such notification would
jeopardize and/or hinder the investigation. In addition to notifying the member
who is the subject of the investigation, the Internal Investigation Section will
notify the member's District Chief, unless such notification would jeopardize
and/or hinder the investigation.

F.

At the direction of the Fire Chief or Human Resources Assistant Chief, the
complaint may be investigated by either the Internal Investigation Section or the
alleged infractor's District Chief.

G.

In any interrogation conducted by the Fire Department Internal Investigation
Section, the accused member shall have the right to tape record the entire
interrogation, including comments prior to and following the actual questioning.
The interrogation shall not be unreasonably delayed because of the request for a
tape recording.

H.

Upon completion of the investigation, the investigating officer will prepare a
report detailing the findings. The report will include recommendations for the
type of closure.

I.

When a serious charge is made by a civilian against a member, the civilian may be
asked to submit to a polygraph examination to substantiate the charges. In the
event that the examination is given to the citizen, and in the opinion of the
polygraph examiner, the citizen is not telling the truth, no further action should be
taken against the member, provided that the citizen is the only complainant and
there is no other evidence.

J.

Any member who is charged with a violation shall be allowed to submit to a
polygraph examination, if member so desires.

504.09 Questioning Members
A.

A member must, upon direction of the Fire Chief or his designated representative,
respond completely and truthfully to all questions that are specifically, directly
and narrowly related to the performance of his/her official duties as a Fire
Department Employee. The member is not being required to waive his/her
constitutional privilege against self incrimination, but is presumed to have
asserted the privilege; the member's enforced answers to subsequent questions
renders the member immune, under the decision of the courts, in any subsequent
criminal proceedings from the use, directly or indirectly, of his/her answers or the
fruits thereof. The response to such questions may be used in the application of
administrative justice.

DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 4 of 9

B.

Should the member fail or refuse to respond completely and truthfully to all
questions of this nature directed to him/her as a member of the Fire Department,
such refusal or failure to respond will result in the pursuit of disciplinary action
against the member for failure to obey an order. That disciplinary action may
result in administrative sanction against the member which may include dismissal
from his/her employment as a member of the Cincinnati Fire Department.

504.11 Procedure for Administrative Hearings
A.

The Fire Chief shall designate a Department Hearing Officer, and alternate
Hearing Officers. The Hearing Officer and alternates will conduct all Disciplinary
Hearings held within the department, except when to do so, would be a conflict of
interest. In such case, the Fire Chief will designate the Hearing Officer or will
conduct the hearing.

B.

Under ordinary circumstances, the accused member will be served a copy of the
Charge Sheet at least 3 tours for 48hr personnel or 5 working days for 40hr
personnel prior to the hearing date, indicating the charges preferred, and a basic
statement of the facts causing the charges to be filed. The location, date, and time
of the hearing will be included in the form. The Internal Investigations Section is
responsible for preparing and serving the charge sheet.
Local #48 of the IAFF will also be given a copy of the charge sheet.

C.

It is not necessary to prepare formal charges and conduct a formal hearing if the
hearing can be dealt with by issuing a written reprimand.

D.

The subject of an investigation which results in a disciplinary hearing, or their
designated representative, shall have the right to obtain a copy of any written or
recorded statements the subject has given which are to be used in the disciplinary
hearing, provided they make a written request for such a copy prior to the hearing.
The employee and/or their representative shall be provided a reasonable time
after receiving the statement to review materials prior to the hearing.

E.

Any member of the department who is required to appear at any hearing in their
own defense may select representation by the Union as established under the
collective bargaining agreement, and/or an attorney to accompany and represent
them. However, any person who is required to participate in the hearing in any
other capacity is prohibited from participating as the representative of an
employee who is the subject of the disciplinary hearing. If the accused member
desires to waive their right to legal representation and/or to present witnesses, they
will be requested to sign a form indicating a waiver of those rights.

F.

Any member being the subject of any hearing may have witnesses appear on their
behalf. Also, any matter of mitigation may be presented to the Hearing Officer.

DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 5 of 9

G.

The hearing will begin with a prepared statement being read concerning the
authority and purpose of conducting the hearing. The charge sheet with
specifications against the accused will be read into the record.

H.

The following statement will be read prior to Administrative Hearings:
“This hearing is convened under authority of City of Cincinnati Personnel
Rule 5.2. The purpose of this hearing is to provide due process notice to
the member against whom charges have been placed. The member shall
be given notice of the charges against him or her, notice of the substance
thereof, and an opportunity to respond.”
The formalities of courtroom proceedings shall not apply.
Any questions will be resolved by the Hearing Officer.

I.

The Hearing Officer will be permitted to question any witnesses and to call or
recall any witnesses as he may see fit. After all witnesses have been heard,
exhibits examined and any mitigation offered, the hearing will be closed and the
Hearing Officer will deliberate and come to a decision.
The Hearing Officer may make one of the following findings:
1.

The complaint is not sustained

2.

Evidence sustains the allegations, and the disciplinary process shall
proceed.

J.

If the Hearing Officer determines that the charges are not sustained, no further
action will be taken, subject to review and approval by the Fire Chief. This does
not preclude counseling and/or training of a non-punitive nature.

K.

If the Hearing Officer sustains the charge(s), recommendations for either
corrective measures or disciplinary action will be made to the Fire Chief.

L.

If the decision of the Hearing Officer is that the evidence sustains the charge, the
recommended penalty, exclusive to the Hearing Officer and pending final
approval, will not be disclosed to the employee who is being disciplined until the
completion of the review process and final approval of the City Manager.

M.

The Hearing Officer will cause a report of the results of the hearing to be made in
writing. The report must contain the following:
Time and date of the Hearing
Location of the Hearing
A list of those present at the hearing, including the identity of the person
representing the employee
If the employee is not represented a statement from the employee
acknowledging their waiver of representation.
A statement from the supervisor documenting the charges

DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 6 of 9

A statement from the employee, should they wish to make a statement
concerning the charges
The resolution of the charges and recommendations
N.

The Internal Investigation Section will ensure the execution of the necessary
documents and serve them on the member and also, when required, provide a
copy to the Union Steward.
The Internal Investigation Section will advise the member and his/her District
Chief of the sanctions imposed. The member's District Chief will advise the
Internal Investigation Section at the time the stipulated penalty has been
completed wherein the Internal Investigation Section will notify the Human
Resources Division Assistant Chief.

O.

A written or audio record of all hearings conducted within the Fire Division will
be made and kept on file for the current year plus 5 years. The record will be
stored at the office of the Internal Investigation Section.

504.13 Responsibilities and Procedures of the Review Panel
A.

Consult the current Labor/Management Agreement.

504.15 Temporary Relief from Duty or Suspension
A.

A supervisor may, for a period not to exceed the member's regular or remaining
tour of duty, temporarily relieve from duty a member under their supervision on
the grounds that the member is unfit for duty. Unfit for duty may include any
physical or mental condition which might, in the judgement of the supervisor,
render the member incapable of adequately performing duties; or performing them
in such a way as to embarrass or discredit the department, or jeopardize the safety
of any person or property.
The supervisor shall notify the affected member's Company Commander as soon
as possible. The member's Bureau Chief or the Duty Chief will also be notified.
The member will be carried on the personnel report as "Sick with Pay".

B.

The Fire Chief or Assistant Fire Chief may suspend an employee, pending review
by the Director of Safety, based on the severity of the infraction, safety of the
public, or potential for jeopardizing the reputation or objectives of the Fire
Department.

504.17 Appeal
A.

Any member of the department may appeal disciplinary action in accordance with
the current Labor/Management Agreement and the rules of the Civil Service
Commission.

DISCIPLINARY INVESTIGATION
Section 504
Rev. 2/15
Page 7 of 9

504.19 Investigation of Chief Officers
A.

The Commander of the Internal Investigation Section may be used to conduct
investigations of allegations or charges involving Assistant Chiefs and District
Chiefs.

B.

The City Manager will investigate allegations or charges involving the Fire Chief.

504.21 Interference with Investigation
A.

No city employee or any person contracting in writing with the city shall prevent,
obstruct or otherwise hinder any investigation conducted by the OMIC (Office of
Municipal Investigation Cincinnati), the Cincinnati Fire Department Internal
Investigation Unit, or the Fire Chief. Any violation of this paragraph may give
good cause for or constitute a ground for reduction in pay, suspension, removal or
any other administrative disciplinary action in accordance with section 124.34 of
the Ohio Revised Code, the rules of the Cincinnati Civil Service Commission,
city's policies and procedures, or the Cincinnati Fire Department Procedures
relating to disciplinary action.

B.

The city employee shall have the right to appeal from such disciplinary action as
provided by law, the rules of the Cincinnati Civil Service Commission and such
other rights provided by the city's personnel policies and procedures relating to the
disciplinary action.


=== 505 LODD and Injury Investigation ===
SERIOUS INJURY AND LINE OF DUTY DEATH INVESTIGATION
Section 505
Rev
2/15
Page 1 of 4
CHAPTER V Personal Behavior and Appearance
SUBJECT 5 Serious Injury and Line of Duty Death Investigation
505.01
Objective:
1.

The objective of this team shall be to thoroughly analyze and document the events
leading to the serious injury or death and to make recommendations aimed at preventing
similar occurrences in the future.

2.

A secondary objective shall be to obtain, document and secure evidence, which may be a
factor in any regulatory actions or litigation resulting from the incident

505.03

Removal of Affected Members from Duty

1.

Affected members involved directly in the serious injury or death shall be removed from
duty pending the results of the initial investigation by the Investigation Team. These
members will be removed by the Fire Chief or his designee and shall work on a limited
duty schedule.

2.

Members shall also be afforded the opportunity to receive psychological counseling or
assistance at this time. These services will be arranged with the Health and Safety
Officer. Members will be relieved until the Fire Chief, EHS and/or PEAP determine the
time the employee shall return to duty.

505.05

Investigation Team:

1.

As soon as possible after a serious injury or line of duty death has occurred, the Fire
Chief shall assign an Investigation Team to conduct an investigation of the circumstances
of the incident.

2.

The Investigative Team for review of accidents, injuries or deaths will include
representatives from the Fire Department Administration, Training Bureau, Safety
Officer and Local 48 Safety Committee as a minimum. Other department personnel,
based on training and experience, may be included at the discretion of the Fire Chief.

3.

The Fire Chief shall assign the person in charge of the investigation

4.

In the event of a death, which may be subsequently investigated by federal agencies, the
investigative team from the fire department shall work with these federal agencies in
determining the cause of the death.

5.

The investigative team will assemble within one week of the incident.

6.

The Investigation Team shall report to the Fire Chief through the designated Team
Leader, who shall be responsible for the management of the investigative process.

SERIOUS INJURY AND LINE OF DUTY DEATH INVESTIGATION
Section 505
Rev
2/15
Page 2 of 4
7.

The duties and responsibilities of the Investigation Team shall include:
a. Gathering and analysis of all physical evidence relating to the incident
b. Written interview summaries of all witnesses with direct or indirect knowledge of the
circumstances
c. Documentation of radio traffic, telephone conversations, witness statements,
photographs, film, videotape and related information
d. Consultation with persons having special knowledge of the factors involved in the
incident, including experts and consultants from the private sector
e. Liaison with other agencies involved in investigation of the incident
f. Development of a full written report on the incident, including conclusions and
recommendations

8.

The Investigation Team Leader shall establish and maintain an ongoing liaison with the
City Attorney, Employee Safety and Risk Management Division relating to the
investigation.

9.

The Investigation Team report shall be separate and distinct from any Fire Cause
Investigation. The Investigation Team shall coordinate its activities with Fire
Investigations to avoid interference in any criminal investigation relating to the incident.

10.

Other agencies that may be involved in the investigation are:
a.
b.
c.
d.

505.07

United States Fire Administration
National Institute for Occupational Safety and Health
Cincinnati Police Department
Ohio State Fire Marshal
Interviewing Members and Witnesses:

1.

After the occurrence that caused a serious injury or line of duty death of a fire fighter,
those persons directly involved in the incident will provide a written witness statement
prior to relief from duty and shall also be interviewed as soon as possible.

2.

This interview process shall be for the purposes of gathering factual information related
to the incident so a description of what occurred and a timeline of events can be created.

3.

Employees who are members of represented groups shall have the right to have a union
representative present during an interview.

4.

All members of the Fire Department shall give their full and complete cooperation to the
Investigation Team.

SERIOUS INJURY AND LINE OF DUTY DEATH INVESTIGATION
Section 505
Rev
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Page 3 of 4
505.09

Participation of Outside Agencies:

1.

The participation of outside agencies (NIOSH, USFA) shall depend on the circumstances
of the particular incident. These agencies may or may not produce their own reports of the
incident with recommendations or corrective actions.

2.

These reports do not supersede or substitute for the Investigation Team Report.

3.

The Investigation Team shall utilize the resources of individuals and agencies outside the
Fire Department to assist in the investigation and/or provide technical consultation when
necessary. These resources include:

505.11

a.

National Fire Protection Association

b.

International Association of Fire Fighters

c.

Consultants

d.

Testing Laboratories

e.

Cincinnati Police Department
Documentation

1.

The Investigation Team shall ensure that the scene of the incident is fully documented,
including diagrams, photographs and observations in cooperation with the Fire
Investigation Unit.

2.

When feasible, all witness interviews shall be recorded and/or transcribed. An
investigator's notes should be used only to refresh the memory, and once they are reduced
to report form, destroyed.

3.

An initial report shall be completed to outline the facts behind what occurred within 90
days of the incident.

4.

A comprehensive enhanced report shall be completed within one year of the incident to
review the circumstances surrounding the incident and recommend actions within the
Fire Department to prevent similar occurrences in the future.

505.13
1.

Additional Responsibilities of the Investigation Team
Obtain and secure tapes and printouts of telephone and radio conversations and CAD
transactions relating to the incident. The pertinent aspects of the radio and telephone
tapes shall be transcribed.

SERIOUS INJURY AND LINE OF DUTY DEATH INVESTIGATION
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2.

Gather and document any physical evidence relating to the incident. Physical evidence
shall be secured and labeled. Assistance should be obtained from the Fire Investigative
Unit and Cincinnati Police Department.

3.

Obtain, examine and secure all protective clothing and equipment used by the personnel
involved in the incident. The performance of the protective clothing and equipment shall
be included in the report of the incident.

4.

Review the application of standard operating procedures to the incident, the observance
of procedures, their effect on the situation, and make recommendations for changes,
additions or deletions.

5.

Attempt to obtain any photographs, videotape or other information relating to the
incident from news media or other sources. Such evidence shall be obtained with the
written agreement that it is to be used only for investigative and educational purposes.

6.

Interact and cooperate with Fire Investigations and law enforcement personnel in their
activities related to the incident.

7.

When feasible, the Investigation Team shall obtain copies of autopsy reports, medical
treatment records, injury reports and other information relating to the members involved
in the incident.

8.

Obtain and review all internal documents related to maintenance of equipment involved
in the death or injury.

9.

Obtain and review all internal documents related to training of personnel involved in the
death or injury.


=== 506 Social Media ===
SOCIAL MEDIA
Section 506
Rev. 9/16
Page 1 of 3
____________________________________________________________________________________
Chapter V

Personal Behavior

Subject 1

SOCIAL MEDIA

506.00

Purpose
The Cincinnati Fire Department acknowledges that use of technology by emergency service
organizations provides several worthwhile benefits including training and the acquisition of
useful information for the betterment of the organization and its’ members. It also allows for the
dissemination of information to the public for recruitment, safety education and public relations
purposes. To that end, the Cincinnati Fire Department embraces the use of instant technology.

506.01 Policy
A. All Fire Department members shall abide by the rules of social media and instant
technology use outlined within this procedure.
B. All Fire Department members shall abide by the social media rules, policies, procedures and
guidelines pertaining to all City of Cincinnati employees and outlined in Administrative
Regulation #59.
506.03 Scope
A. This policy applies to all employees of the Cincinnati Fire Department.
B. This policy applies to volunteers, consultants and contractors performing business on behalf
of the Cincinnati Fire Department.
C. This policy applies to the posts of others and tied to a members account. Liking and sharing
posts that violate this policy are considered the same as posting them yourself.
D. For the purposes of this policy, the term instant technology is defined as resources
including, but not limited to, cell phone use, instant messaging, texting, paging and social
networking sites such as Facebook, Snap Chat, LinkedIn, Twitter, YouTube and any other
information sharing services, websites and/or blogs.
E. The Fire Chief or his designee shall approve all Fire Department social media pages. All
social media content shall adhere to all applicable laws, regulations and policies including
the records management and retention requirements set by law and regulation.
506.05 Objective
To establish basic, prudent and reasonable standards required for Cincinnati Fire Department
members to utilize social media.

SOCIAL MEDIA
Section 506
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Page 2 of 3
____________________________________________________________________________________
506.07 Rules for Social Media
The internet and other information sharing devices are global entities with no control of users
or content. Therefore, available resources may contain material of a controversial nature. The
Cincinnati Fire Department is not responsible for information found within these sources. The
Cincinnati Fire Department (CFD) understands the value of such technology, but also
understands the concerns and issues raised when information is released that violates privacy
concerns or portrays this organization to the public in an illegal or negative manner
(intentionally or unintentionally).
This policy is not intended to limit your right to freedom of speech or expression; but as a
public entity, it has been put in place to protect the rights of the Cincinnati Fire Department,
its’ members and the public we are sworn to protect. Members and employees are advised that
their speech, directly or by any means of instant technology, either on or off duty and in the
course of their official duties that has a connection to their professional duties and
responsibilities may not be protected under the First Amendment.
Under the basic concept of constitutional law, a public employee may comment on a matter of
public concern. Personal workplace grievances however are not a matter of public concern. In
that regard, members and employees must adhere to the following guidelines when discussing
The Cincinnati Fire Department and/or commenting on, or referencing any CFD or City of
Cincinnati personnel on social media websites.
A. No information, videos or pictures gathered while in uniform on CFD business
(including but not limited to: uncontrolled emergency responses, meetings, drills,
special event details, training, inspections, grocery shopping, etc), may be shared or
posted in any format without the approval and written consent of the Fire Chief or his
designee. The member’s District Fire Chief may approve photos for posting however
the approval must be documented through e-mail. The District Fire Chief must make
sure the content conforms to Section 506.07.
Photos of special fire department gatherings (Awards Banquet, Fire Fighter’s
Memorial, retirement luncheons) may be posted as long as they conform to all
regulations contained within Section 506.07
Under this restriction, members and employees are prohibited from disseminating or
transmitting in any fashion, photographs or images of individuals receiving emergency
medical assistance, or any photographs or images of persons or details of any fire, vehicle
accident, or other emergency hazard scene. Any such transmission may violate Ohio State
Laws and/or the HIPPA privacy rights of private citizens and may result in criminal and/or
civil proceeding being initiated against members and employees violating the provision of
the policy.
B. Speech that impairs or impedes the performance of the Cincinnati Fire Department,
undermines discipline and harmony among co-workers or negatively affects the public

SOCIAL MEDIA
Section 506
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Page 3 of 3
____________________________________________________________________________________
perception of the Cincinnati Fire Department will be disciplined. Further, dissemination of
sensitive or personal information through an electronic medium may be subject to discovery
through legal means and may expose the City of Cincinnati, the Cincinnati Fire Department,
and the individual forwarding such personal or sensitive information, to lawsuits and legal
liability.
C. Do not make disparaging or false statements or use profane language.
D. Do not publish any material that impairs Department discipline and harmony among coworkers.
E. Do not publish any material that negatively affects the public perception of the Department.
F. Do not make any statements or other forms of speech that ridicule, malign, disparage or
otherwise express bias against any race, religion or any protected class as defined by federal,
state or local law.
G. Do not publish any materials that could reasonably be considered to represent the views or
positions of the Department without authorization.
H. Make clear that you are expressing your personal opinion and not that of the Cincinnati
Department.
I. Do not share confidential or proprietary information.
J. Do not violate Cincinnati Fire Department policies and or procedures.
K. Do not release information to the public that has not been authorized by the Fire PIO or Fire
Chief.
506.09 Disciplinary Actions
Inappropriate use of the internet, cell phone or any other form of instant technology
regarding Cincinnati Fire Department business may result in disciplinary actions, up to and
including termination as a member/employee/contractor/or volunteer of the Cincinnati Fire
Department.
Violations of this policy will result in charges being filed. A disciplinary hearing will be
conducted and if found in violation of this policy, progressive discipline will result.


=== 507 Awards Program Procedure_rev3 ===
AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
Section 507
Rev 12/12
Page 1 of 11
Chapter V Personal Behavior, Appearance and Code of Conduct
Subject 7 Fire Department Awards Program and Meritorious Conduct Policy
507.01 Objective
The purpose of the Cincinnati Fire Department Awards Program is to publicly and officially
recognize all members of the Fire Department and other qualified persons who distinguish
themselves by performing exceptional acts of heroism, performing commendable acts which
are deemed to be above and beyond those normally expected or required of personnel
conscientiously discharging their assigned duties, or engaging in other meritorious or
exemplary activities.
507.03 Awards Program Guidelines, Explanations and Definitions
A. MEDAL OF VALOR (Highest Award)
Awarded to active uniformed members of the Fire Department who distinguish themselves
by performing acts of gallantry and valor when saving or attempting to save a life and in
the face of grave danger of imminent hazard to life, with sure knowledge of the risks
involved, and unquestionably above and beyond the call of duty.
QUALIFYING CONSIDERATIONS: There must be no margin of error or possibility of
doubt in awarding this honor. To justify receipt of this award, individuals nominated must
clearly render themselves conspicuous above their comrades by saving or attempting to save
a life by an act so outstanding that their gallantry above and beyond the call of duty is easily
distinguished from lesser forms of bravery. The deed cited must be one which, had it not
been performed, would in no way subject the individual to any justifiable criticism. A Fire
Department uniformed member who is killed on duty or who dies as a result of injuries
received in the line of duty should be considered for this award.
EXAMPLE: “At a two-story residential structure fire that was heavily involved on the first
floor, had fire on the steps to the second floor, and fire in the hallway of the second floor,
L17 FAO Corn gained access to the second floor without protection of a hoseline by
ascending the steps and hallway through the fire to search for a child reportedly trapped in a
bathroom on the second floor. With conditions worsening on the second floor, FAO Corn
found the unresponsive child in a bathtub in a bathroom off the hallway. Fire now
consumed the second floor stairway, hallway and bedroom, with increasing heat and zero
visibility. FAO Corn breeched a wall to gain access to the exterior, guided FF’s below in
the placement of a ground ladder to the breeched exterior wall, and carried the child down
the ground ladder to safety. After FAO Corn exited the structure and with fire raging out of
control, Incident Command ordered all companies out of the structure into defensive fire
fighting positions. The structure was a total loss. Paramedics successfully revived the child
and transported them to CHMC for treatment of their injuries.”

B. GOLD MALTESE (Second highest award)

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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Awarded to active uniformed members of the Fire Department who distinguish themselves
by performing acts of gallantry in the face of great personal danger or hazard to life, with
knowledge of the risks involved, and above and beyond the call of duty.
QUALIFYING CONSIDERATIONS: To justify receipt of this award, individuals
nominated must clearly render themselves conspicuous above their comrades by an
outstanding act which is clearly beyond the call of duty. The deed cited must be one which,
had it not been performed, would in no way subject the individual to any justifiable
criticism. A Fire Department member who is killed while on duty, or who dies as a result of
injuries received in the line of duty, should be considered for this award.
EXAMPLE: “At a two-story residential structure fire that was heavily involved on the first
floor, L24 Capt. Ugly and FF Krawl gained access to the second floor without protection of
a hoseline to search for two children reportedly trapped. With the first floor now fully
involved and conditions worsening on the second floor, Capt Ugly and FF Krawl found two
unresponsive children beneath a bed in the middle bedroom on the “Delta” side. Fire now
impinged upon the second floor stairway, hallway and bedroom, with increasing heat and
zero visibility. Capt Ugly and FF Krawl breeched a window to gain access to an exterior
fire escape and were able to carry the children to safety. Paramedics successfully revived
both children and transported them to CHMC for treatment of their injuries.”
C. BRONZE MALTESE (Third highest award)
Awarded to active uniformed members of the Fire Department who bring distinction upon
themselves and the Fire Department by exhibiting extraordinary bravery or courage in the
performance of acts or duties, the level of which exceeds that normally required or expected
of such members.
QUALIFYING CONSIDERATIONS: To qualify for this award, individuals nominated
must render themselves conspicuous in the performance of acts or duties, under hazardous
or potentially hazardous conditions, setting them above and apart from those performing
comparable duties. The deed cited must be one which, had it not been performed, would in
no way subject the individual to any justifiable criticism. A Fire Department member who is
killed while on duty, or who dies as a result of injuries received in the line of duty, should be
considered for this award.
EXAMPLE: “At a one-story residential structure fire that was heavy fire from the rear of
the first floor, L29 Capt Skirmish and FF Otter gained access to the first floor, assisted with
advancement of a hoseline, and began a search for two children reportedly trapped. Under
intense heat condition and zero visibility, Capt Skirmish and FF Otter found an
unresponsive female victim in a bedroom on the Delta side. With E29 making progress in
containing the fire on the first floor, Capt Skirmish and FF Otter dragged the female victim
through the first floor and out of the structure. Paramedics successfully revived the female
and transported her to UCMC for treatment of her injuries.”

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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D. BLUE MALTESE (Highest EMS award)
Awarded to active uniformed members of the Fire Department who bring distinction upon
themselves and the Fire Department by exhibiting extraordinary EMS skills in the
performance of acts or duties in treatment of a patient or patients in risk of losing life or
sustaining life-threatening injury, the level of which exceeds that normally required or
expected of such members.
QUALIFYING CONSIDERATIONS: To qualify for this award, individuals nominated
must render themselves conspicuous in the performance of acts or duties during an EMS
response, setting them above and apart from those performing comparable duties. The
award is given in recognition of the member’s critical judgments and actions in performing
life-preserving or life-resuscitative efforts for severely injured or ill patients.
EXAMPLE: “Engine 17 and Medic 17 were dispatched to a male unconscious, not
breathing. The patient’s wife performed CPR with dispatch instructions. Upon arrival,
Engine 17 found patient in full cardioresp arrest. Initial rhythm was ventricular
fibrillation, and Lifepak 15 monitor shocked one time. However, the patient digressed
into an Idioventricular PEA. Full ACLS care began, including CPR, BVM, IV,
Medications, and ET Intubation. Engine 17 and Medic 17 were able to achieve Return Of
Spontaneous Circulation on scene, and the patient actually took several breaths on scene.
Immense difficulty getting patient from third floor to M17 due to wet, dark, narrow
wooden steps. Maintained ROSC en route, and Medic 17 actually had to extubate the
patient because he was breathing so well and fighting the ET tube. Per UCMC, massive
MI; acute clot in circumflex artery, full recovery to discharge.”
E. DISTINGUISHED SERVICE AWARD
Awarded to active members of the Fire Department for the commendable performance of
operational duties or non-operational efforts contributing to the success of fire safety, fire
prevention, or community relations programs.
QUALIFYING CONSIDERATIONS: To qualify for this award the individuals nominated
must have performed distinguishing acts or duties in a manner deemed to be above that
normally required or expected, and sufficient to set them apart from those performing
comparable duties.
E. FIRE CHIEF’S AWARD
This award may be presented to fire service individuals, groups, or companies, who, in the
opinion of the Fire Chief, have performed in a manner which the Fire Chief feels is beyond
that which is normally expected of them.
This award may be presented in conjunction with, or in the absence of, a nomination for
another award. Individuals, groups, or companies failing to garner the majority approval of
the Awards Screening Committee as a result of being nominated for any of the previously

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
Section 507
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listed awards would remain eligible for the presentation of this award as recommended by
the Fire Chief.
F. FIRE SERVICE AWARD OF MERIT
This award may be presented to active members of the Fire Department or Fire Department
Companies who have performed in a manner beyond what is normally expected of them at a
fire-based operational incident or non-operational activity. Additionally, this award may be
presented in conjunction with, or in the absence of, a nomination for another award at the
discretion of an Assistant Chief or District Chief. Fire Department Companies, groups, or
individuals failing to garner the majority approval of the Awards Screening Committee as a
result of being nominated for any of the previously listed awards would remain eligible for
the presentation of this award as recommended by the involved nominating Chief Officer.
G. EMS SERVICE AWARD OF MERIT
This award may be presented to active members of the Fire Department or Fire Department
Companies who have performed in a manner beyond what is normally expected of them at
an EMS-based operational incident or non-operational activity. Additionally, this award
may be presented in conjunction with, or in the absence of, a nomination for another award
at the discretion of an Assistant Chief or District Chief. Fire Department Companies, groups,
or individuals failing to garner the majority approval of the Awards Screening Committee as
a result of being nominated for any of the previously listed awards would remain eligible for
the presentation of this award as recommended by the involved nominating Chief Officer.
H. COMPANY/UNIT AWARD
This award may be presented to a Fire Department Company/Unit that brings distinction
upon themselves and the Fire Department by exhibiting bravery or courage in the
performance of acts or duties, for the commendable performance of operational acts or
duties, or exhibiting EMS skills in treatment of a patient or patients in risk of losing life or
sustaining life-threatening injury, the level of which exceeds that normally required or
expected of such members.
The respective members of the Fire Department Company on that Unit who responded to
the incident shall also receive the appropriate individual award in addition to the
Company/Unit Award. For example, a Company/Unit Award may be presented to Engine
17/Unit 3 and Medic 17/Unit 3 for the successful return of spontaneous circulation of a 40
year old victim of cardiac arrest, and, in addition, a Blue Maltese may be presented to the
members who responded to the incident,.
I.

FIRE FIGHTER’S CROSS
Awarded posthumously to members of the Fire Department who are killed while on duty, or
who die as a result of injuries received in the line of duty.

J. CITIZEN’S AWARD FOR BRAVERY

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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Awarded to citizens, other than members of the fire service, who distinguish themselves by
performing heroic acts involving hazard to life or great personal danger, while saving or
attempting to save a life.
K. CITIZEN’S AWARD FOR DISTINGUISHED SERVICE
Awarded to citizens, other than members of the fire service, who have distinguished
themselves by performing acts or duties in a manner deemed to be above that normally
required or expected, and sufficient to set them apart from their peers.
L. FIREHOUSE AWARD
This award may be presented to a Cincinnati Fire Department Firehouse (Fire Station)
that brings distinction upon themselves and the Fire Department.
QUALIFYING CONSIDERATIONS: To qualify for this award, the Firehouse should
exhibit criteria that include, but not be limited to, significant contributions to the Fire
Department or the community, customer service, Fire Department level awards,
innovativeness, implementation of quality management principles or initiatives, quality
of life initiatives (inside or outside of the Firehouse or Fire Department), or other
significant achievements.
NOMINATION PROCEDURE: The District Chiefs in each Fire District, upon reaching
a consensus based upon qualifying criteria, may nominate a Firehouse from their
respective District. The nomination shall be submitted to the Awards Screening
Committee by no later than December 1 of each calendar year. The Awards Screening
Committee may select up to one (1) Firehouse to receive the Firehouse Award each year
from the nominations submitted. It is not required for each Fire District to submit a
nomination or for the Awards Screening Committee to select a Firehouse. Qualifying
criteria should be the primary consideration.
507.05 Nomination Procedures
A. Any member of the Fire Department may nominate an individual or individuals for an
award. Normally, this nomination will be initiated by, or through, the Immediate Supervisor
of the member being nominated. Nominations may also be received by persons other than
members of the Fire Department.
B. Nominations shall be forwarded through normal channels to the Operations Bureau
Assistant Chief using a Form 22 Recommendation for Commendation. The narrative
should include a detailed account of the incident and all other pertinent information. Include
the names of any witness or other person involved and the extent of any injuries.
C. In general, an awards nomination should be initiated and channeled through the chain of
command to the Operations Bureau Assistant Chief as soon after the occurrence as possible,
preferably no later than the duty day immediately following that on which the incident
occurred.

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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507.07 Nomination Timeline
A. It is paramount to the accuracy of the Awards Screening Committee investigation that the
incident is fresh in the minds of those fire fighters who responded. Accordingly, a
Nomination Timeline has been developed as a guideline.
1. Members of the Fire Department should submit a Form 22 Recommendation for
Commendation within 30 days of the incident.
2. With 10 days of receiving a completed Form 22 Recommendation for
Commendation, the Chairman of the Awards Screening Committee should assign a
member(s) of the committee to investigate the incident and the actions taken by the
responding members.
3. With 10 days of being assigned an incident to investigate, the member(s) of the
Awards Screening Committee should complete a written report with a detailed
description of the incident, actions taken by members, a summary of the
investigation, and a recommendation for appropriate award. Completed Award
Investigations should be sent to the Chairman of the Awards Screening Committee
via electronic mail.
B. The Awards Screening Committee should compile all Form 22 Recommendation for
Commendation on a calendar year basis, from January to December, to be considered for
the Awards Banquet. A Form 22 Recommendation for Commendation received for
incidents occurring after December 31 should be considered for the following year’s
Awards Banquet. A final award recipient list should be completed by no later than
February 1 for the Award Banquet.
507.09 Award Ribbons
A. Along with each award, members of the Fire Department shall be presented a Fire
Department Award Ribbon, a narrow, color-coded metallic plate to be worn on the Class A
Jacket above the Name Tag. Ribbons are placed on the Class A Jacket in decreasing order,
with the highest award placed on top.
B. The Gold Maltese (Yellow colored ribbon) is the highest award ribbon issued, followed by
the Bronze Maltese (Orange ribbon), Blue Maltese (Blue ribbon), Distinguished Service
Award (Green ribbon), Fire Service Award of Merit (Red ribbon), and EMS Award of Merit
(White ribbon).
C. Members shall place same colored ribbons together. Members who receive the Medal of
Valor or Ohio Fire Service Valor Award shall place these medals above all ribbons.
507.11 Award Plaques

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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A. Along with each award, members of the Fire Department shall be presented a Fire
Department Award Plaque, containing the member’s name, Award given, and a brief
description of qualifying considerations.
B. Along with each Company/Unit Award, Fire Companies shall be presented a Fire
Department Award Plaque, containing the names of the members were responded with the
Fire Company at the time of the incident and a brief description of the qualifying
considerations.
C. Company Commanders shall designate an area in each Fire Station for the appropriate
display of a Fire Department Award Plaque awarded to a Fire Company.

507.13 Awards Screening Committee
A. The Fire Department Awards Screening Committee shall be composed of at least nine (9)
members of the uniformed Fire Department who represent a cross section of the various
bureaus and ranks within the Fire Department. Committee members shall be chosen
according to the following guidelines.
1. The chairman shall be appointed by the Fire Chief.
2. The Assistant Chief of Administration, Fire Prevention, Human Resources and
Operations Bureaus shall appoint one (1) member each from their respective bureaus
3. ALS 1 shall appoint one (1) member
4. The President of IAFF Local 48 may appoint one member
5. At least two additional committee members shall be appointed at large by the Fire Chief
B. No individual may serve in more than one of the above stated committee positions (1
through 5) at one time.
C. Each appointment to the Awards Screening Committee shall ordinarily be for a term of three
(3) years, and, at the end of such period, members may be considered for re-appointment.
Committee members who are unable to complete their appointed terms will be replaced by
Fire Department members belonging to the same organizational category and appointed by
the same process utilized in making the original appointments.
D. The Awards Screening Committee Chairperson shall appoint a Banquet Sub-Committee,
comprised of the CFD Studio Staff, the CFD Community Affairs PIO, a member of the
Cincinnati Fire Foundation and other members deemed necessary by the Fire Chief or the
Award Screening Committee Chairman. This sub-committee shall be responsible for all
arrangements concerning the presentations of awards, subject to the approval of the Fire

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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Chief. They shall keep the Public Information Office and Cincinnati Fire Foundation
informed of all details pertaining to the banquet and the presentation of the awards.
E. The Awards Screening Committee shall hold quarterly meetings and may also be convened
by the Committee Chairman for special meetings when necessary.
F. Whenever committee meetings are held, it shall require the presence of five (5) voting
members to constitute a quorum.
G. The Operations Bureau Assistant Chief shall forward all submitted Form 22
Recommendation for Commendations to the Awards Screening Committee Chairperson. At
the next Awards Screening Committee meeting, the Awards Screening Committee
Chairperson may assign a committee member or members to thoroughly investigate the
incident or activity, carefully review the specific criteria, and make a recommendation for
approval or rejection to the Awards Screening Committee.
H. Each member of the Awards Screening Committee shall have an equal vote, with the
exception of the Chairman, who shall not vote.
I. No official recognition shall be accorded Fire Department members, nor shall any awards be
conferred upon them for services rendered in the discharge of their duties, until such time as
the Awards Screening Committee has officially authorized such recognition or award.
J. The Fire Chief shall make the actual award presentations.
507.15 Award Screening Committee Guidelines, Explanations and Definitions
A. MEDAL OF VALOR
The Medal of Valor is the highest award that can be bestowed upon a uniformed member of
the Fire Department. The Awards Screening Committee must thoroughly investigate and
carefully review the particular qualifying criteria of uniformed members nominated for this
prestigious award. In addition, this award should nearly always be reserved for presentation
to an individual Fire Department uniformed member for an act performed in the presence of
others, where verification of the circumstances surrounding the event can be readily
obtained and the potential for error is minimized.
A good deal of judgment will have to be exercised when deciding whether or not a nominee
is qualified for this award. In general terms, if there is any question in the mind of those Fire
Department members acting as the screening committee with respect to any of the
particulars listed in the Qualifying Considerations, they may want to consider presenting a
lesser award.
EXPLANATION AND DEFINITIONS:
1. “Must clearly render themselves conspicuous above their comrades” – that the act
performed be one which was either observed or leaves little room for speculations to the

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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probable actions taken; it should also have been an act that others in the same position as
the nominee had an opportunity to perform, but justifiably declined to undertake, or
failed in the attempt to perform.
2.

“By an act so outstanding that it clearly distinguishes his gallantry” – that the act
performed must be one which could not be considered as being routine or ordinary in
any way and taken with dashing courage or heroic bravery.

3. “Beyond the call of duty” – that the act performed was more than expected or required to
do by moral or legal obligation; in excess of an action or task required by one’s position
or occupation
4. “Bravery” – refers to confident bearing in the face of difficulties or dangers
5.

“In the face of grave danger” – threatening a seriously bad outcome or involving
serious issues with liability or exposure to harm, injury, risk or peril

6.

“Imminent hazard to life” – likely to occur at any moment; impending danger or peril;
expose to risk

7.

“Knowledge of the risks involved” – clear and certain mental apprehension to the
exposure of the chance of injury or loss

The nominee must have been aware of the risks involved in the situation in order to qualify
for this award. This award should usually be reserved for those situations where there
actually was grave danger or imminent hazard to life, not for situations where the nominee
thought, or even had good reason to believe, that actual danger existed, or where the risks
involved were thought to be greater than they actually turned out to be.
B. GOLD MALTESE
This is the second highest award that can be bestowed upon a uniformed member of the Fire
Department. In most cases, an individual awarded this honor will at least have received
some consideration as a possible recipient of the Medal of Valor. The difference in the
Qualifying Considerations between the Gold Maltese and the Medal of Valor award are, for
the most part, differences in degree rather than type.
This award should usually be reserved for presentation to an individual Fire Department
uniformed member for an obviously courageous act, decidedly beyond that normally
required, and about which the potential for error concerning verification of relevant
circumstances is minimized. Explanations of the requirements listed in the Qualifying
Considerations for receipt of this award are much the same as those listed for the Medal of
Valor. While careful investigative procedures are highly encouraged, the intense level of
scrutiny demanded of the Medal of Valor nominations is not mandatory for this award.

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EXPLANATION AND DEFINITIONS:
1. “Must clearly render themselves conspicuous above their comrades” – that the act
performed be one which was either observed or leaves little room for speculations to the
probable actions taken; it should also have been an act that others in the same position as
the nominee had an opportunity to perform, but justifiably declined to undertake, or
failed in the attempt to perform.
2. “Gallantry” – spirited and conspicuous bravery in the face of difficulties or danger
3. “Great personal danger” – threatening a bad outcome or involving issues with liability or
exposure to harm, injury, risk or peril
Some descriptive words have been removed to allow for flexibility of choice between these
two highly prestigious awards in situations where individual committee members have
difficulties in determining which qualifying considerations apply.
C. BRONZE MALTESE
This is the third highest award that can be bestowed upon a uniformed member of the Fire
Department. In most cases, an individual awarded this honor will have received at least
some consideration as a possible recipient of the Gold Maltese. Once again, the basic
difference in Qualifying Considerations between the Bronze Maltese and the Gold Maltese
award are, for the most part, differences in degree rather than type.
This award should be presented to a Fire Department uniformed member or members
performing courageous and selfless acts beyond what are normally required and the
circumstances of which can be reliably determined.
EXPLANATION AND DEFINITIONS:
1. “Distinction” – distinguishing or treating with special honor, attention or favor
2. “Conspicuous in the performance of acts or duties, under hazardous or potentially
hazardous conditions” – an extraordinary courageous act, yet not performed “under
imminent hazard to life” as is outlined for the Medal of Valor, nor “in the face of great
danger”, as outlined for the Gold Maltese.
Other fairly obvious omissions and revisions serve to make these qualifying considerations
sufficiently diminished from those of the higher awards. Still, it should be remembered that
none of these awards should be presented to members who do not at least meet the
minimum stated requirements for each listed category.
D. BLUE MALTESE
This is the highest EMS award that can be bestowed upon a uniformed member of the Fire
Department. This award should be given in recognition of the member’s critical judgments and
actions in performing life-preserving or life-resuscitative efforts for severely injured or ill

AWARDS PROGRAM AND MERITORIOUS CONDUCT POLICY
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patients during EMS incidents. The Committee should use caution to not exclusively use the
outcome of the patient to determine the Qualifying Considerations. However, a broader scope
of the performance should be used. A Return of Spontaneous Circulation is one definitive
consideration, but other factors should be considered as well.

E. DISTINGUISHED SERVICE AWARD
This award was meant to be broader in scope than the first four. It may be presented for
operational incidents or non-operational activities. The committee should exercise its good
judgment in applying the admittedly broad criteria of this award, so as not to diminish its
importance in the eyes of the various recipients who are presented the award for the many
divergent deeds or activities which qualify.
F. FIRE CHIEF’S AWARD
The basic criteria for this award are fairly broad. The main idea is to allow formal
recognition of deserving fire service individuals, groups or companies from the Fire Chief’s
level.
G. FIRE SERVICE AWARD OF MERIT
The basic criteria for this award are fairly broad. It may be presented for fire-based
operational incidents or non-operational activities. The main idea is to allow formal
recognition of deserving Fire Department members or companies from the Assistant Chief
and District Chief’s level.
H. EMS SERVICE AWARD OF MERIT
The basic criteria for this award are fairly broad. It may be presented for EMS-based
operational incidents or non-operational activities. The main idea is to allow formal
recognition of deserving Fire Department members or companies from the Assistant Chief
and District Chief’s level.
I. CITIZEN’S AWARD FOR BRAVERY
The criteria for this award are that a hazardous or potentially hazardous condition did occur
that required extraordinary courage to perform the act or deed. While the criteria for this
award is fairly broad, it is intended to recognize citizens who perform courageous acts or
deeds that set them apart from other citizens and would not have brought criticism upon
them had they not performed the act or deed.
J. CITIZEN’S AWARD FOR DISTINGUISHED SERVICE
This award is meant to be broader in scope than the Citizen’s Award for Bravery. Service
rather than bravery is emphasized for this award.
507.17 Personnel Service Jacket
A. As with all awards, a copy of the certificate or accompanying letter will become a
permanent part of each recipient’s personnel file.


=== 601.08 Work Schedule and Duties Rev 2-22 ===
PROCEDURES MANUAL
SUBJECT:

Work Schedule and Duties

NUMBER:

APPROVED:

601
FIRE CHIEF

TYPE: Procedure
Page 1 of 19

EFFECTIVE DATE: 3/2022
REVISED DATE: 2/2022

Chapter VI Personnel - Assignments and Duties
Subject 1 Work Schedule and Duties
601.01 Objective
A. To provide guidelines to be used universally throughout the Fire Department to
accomplish the assigned tasks.
601.03 Policy
A. Members will follow the schedule as outlined except that emergency responses shall take
precedence in all cases.
B. Any exceptions not listed shall be pre-approved by the next higher level of authority.
601.05 Outside Work Policy
Employees must provide written notice of outside employment by submitting an Outside
Work Notice (Form-29) to the Human Resource Division. Employees must also notify
the Human Resource Division when they cease their outside employment by submitting a
Chief’s report (Form-47).
1. No employee shall engage in any outside work that would present a
conflict of interest with City employment.
2. Questions concerning possible conflicts of interest or violations of the
Code of Ethics will be referred to the Solicitor’s Office.
601.07 Work Schedule, 40 Hour Uniformed Employees
A. 40 Hour Uniformed Employee Work Schedule shall be established by the Assistant Chief
of his or her Division. Members on a 40-hour week shall report for duty assignment as
directed by their immediate Supervisor.
601.08 Work Schedule, 40 Hour Non-Sworn Employees
A. All non-exempt personnel will be required to record daily hours worked. These hours are
recorded in WARE (Working Accountability Resource for Employees) and employees are
responsible for its accuracy. Employees may not clock in or out for another person.
Falsification of timesheets is strictly prohibited and will result in disciplinary action up to
and including termination.
B. This policy is to establish guidelines for hourly employees to have a record of hours worked
using WARE, our web-based timekeeping system.
The following regulations will apply:
1. Employees are required to clock in prior to their assigned start time and must clock out
when they go off duty.
2. Employees are required to clock out any time they leave the work site for any reason

WORK SCHEDULE AND DUTIES
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other than assigned work duties.
3. Unless permission to do otherwise by the employee's supervisor, no employee may
clock in more than 6 minutes prior to, or 6 minutes after, the start of their shift.
Employees may not clock out more than 6 minutes prior to, or 6 minutes following the
end of their work time.
4. Clocking in within the timeframe specified in item three, will be calculated as an on-time
report for duty.
5. Employees clocking in after 6 minutes will be responsible to manually correct their time
in WARE and inform their supervisor.
6. Employees will be paid from time sheets verified by actual recorded times in WARE.
Any adjustments to the recorded time must be approved by the employee's supervisor.
Employees must receive permission from their supervisor to make any manual changes.
7. Employees must clock out for their designated lunch time.
8. Employees should remain clocked in for mandatory meetings.
9. Represented employees who have actual working hours in excess of 40 hours per week
will be paid according to the language of the Labor Management Agreement (LMA).
10. Except in emergency circumstances, prior permission to work overtime should be
approved by a supervisor.
If the workday begins in the field; preventing signing in to WARE, notify immediate
supervisor via email at the start of the workday
Violations of these procedures may result in progressive discipline. Under no circumstance
may one employee clock in or out for another employee. Any employee participating in
this type of violation will face progressive discipline.
C. W.A.R.E SYSTEM FOR NON-SWORN EMPLOYEES
Non-sworn employees tracking system, if you are not familiar with this system here are the
instructions:
1. Go on the CFDWEB
2. Click more applications
3. Click (Working Accountability Resource for Employees (W.A.R.E. System)
4. Enter username and password click submit
5. Click on today’s date (meaning whatever the current date is)
6. Go to drop down menu on the right side, there are only 2 options ESI – employee sign
in, ESO - employee sign out.
7. When reporting to work use ESI no times are required
8. When leaving work use ESO no times required
9. Make sure to click add after you have selected the appropriate time to use from the
drop-down menu.
10. This tracking system should be used by ALL non-uniformed personnel.

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601.09 48 Hour Work Schedule
A. Members working a 48-hour workweek will follow this schedule unless specifically

assigned an alternate work schedule. The Division Assistant Chief or the Fire Chief must
approve alternate work schedules.
B. Activities schedule for members below the rank of District Chief are:
0700 Manpower to District - The Officer shall account for all members present or absent
from duty and shall promptly report the duty presence of members to the District Chief.
Members will report to their officer if there is any problem with PPE.
0705-0720 (Equipment check)- FAO or Acting FAO checks apparatus and apparatus
equipment reporting any damaged, defective or missing equipment to the Company
Officer. Other members are to assist FAO in this check. The FAO fills out the
Apparatus/Equipment checklist form prior to 0800.

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(Apparatus cleaning)- All assigned Apparatus vehicles will be washed and cleaned daily
prior to 0800hr and whenever good judgment dictates.
0800-0900

(Training Activity)- Hands on training using tools and equipment.

0900-1900 (Work period)- Work as assigned by the Company Officer. Lunch and
evening meal breaks during this period.
1900-2000 (Educational Activity) - Review and study of an academic nature; Fire
Prevention, Pre-Fire Planning, Fire Department Procedures , CentreLearn, etc.
2000-2200 (Work Period) - Finish work assignments and prepare for night status.
Office duties completed by Officer assisted by company members.
2200-0600 (Emergency Standby) - Members permitted to occupy beds and night-watch
member assumes watch duties.
0600-0630
change.

Night-watch member notifies company on standby to prepare for unit

0700 Shift change Off going members are to be dismissed at 0700 hours after being
properly relieved. Members remove their personal firefighting equipment from the
apparatus and properly store it.
The Company Officer of the on-coming unit, shall inventory all equipment assigned to
that unit. This equipment includes but not limited to:
1. SCBA
2. Flashlights
3. Portable Radios
4. Safe Entry Program Key (SEP) and Knox Box Key
5. Helmet Identifiers
6. Hose Straps
C. The Officer of the off-going unit shall be held responsible for the accountability and
cleanliness of all equipment and apparatus.
D. Off going officers are to list all pertinent information in the daily dairy. Any issues
pertaining to either or both of the other two units shall be written in the company daily
diary prior to 0700 hours. It is incumbent upon the "off-going" officer to assure that all
necessary information is being passed on.
601.11 District Chief
A. District Chiefs assigned to 48-hour work schedule will report for the 24-hour tour at 0645
hours.
Captains riding above grade, as acting District Chiefs will report at 0700 hours
B. District Chiefs will make periodic checks to assure that Fire Companies are following the

WORK SCHEDULE AND DUTIES
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activities schedule in 601.09.
C. All Districts shall balance their staffing for the tour by 0710 and report staffing to District
4 by 0715.
D. Shall notify by 2000 hours the tour before, the Officer of a Fire Company that will be
covering other personnel for training. Those members are required to report to coverage
location at 0700 hours the next tour.
E. When a Kelly Day becomes available due to the transfer of a member, the District Chief
shall assign the Kelly Day.
601.13 Watch Duties
A. The house officer or their designee shall post a written watch schedule daily. The house
officer will be held accountable, if no watch is posted.
B. It is the responsibility of the member assigned watch duty to:
1. Report for watch duties at the scheduled time.
2. Monitor all radio traffic, department telephones, & Zetron.
3. Be alert and remain at watch station until relieved.
4. Be courteous to visitors, ascertain their business and notify the Officer in Charge of
their arrival.
5. Record all messages concerning fire hydrants, water supply, street or any other
conditions affecting the company's operation in a permanent log book, post on the
blackboard, and relay to the Company Officer.
6. When an alarm is sounded, obtain all the necessary information and give it to the
Officer or Officers.
C. If a member is scheduled for watch duty but is out of quarters, it is the duty of the
Officer in quarters to assign an alternate member to assume the watch duties.
601.15 Operations Division Staffing Level
A. When staffing levels are at an unacceptable level, the Fire Department Staff will take
actions necessary and permitted to adequately staff the Department.
B. District Chiefs shall complete staffing for the following tour and report to District 4 by
0930 District 4 will balance out the Department and will contact overtime personnel if
needed.
C District 4 will review the staffing for the next tour and determine the number of
overtimes required for minimum staffing. District 4 will balance Department strength and
notify other districts of inter-district details and overtime requirements for the next tour
by 1900 hours. The District Chief will notify Company officers of the staffing for the
company including details to and from their company for the next tour by 2000hours. The
company officer will verify that the staffing is correct and will assure all members of their

WORK SCHEDULE AND DUTIES
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company are notified of details for the next tour. This includes details that take a
company OOS to cover training.
D. District 4 will update the “overtime confirmation line”, line #1 on the Hotline, by 2000
hours for the next day.
601.17 Company Strength
Four (4) Members - normal staffing for fire company available for fire fighting duties and
EMS.
Three (3) Members - company in service available for firefighting duties and EMS, notify
District Chief
Two (2) Members - the person in charge shall notify the dispatcher that they are with two
members and available for EMS service only. The District Chief
shall be notified as soon as possible and shall detail a member to the
Company.
B. If a Company discovers a fire or emergency when in service for EMS runs only, the
person in charge shall act as indicated in the applicable section below.
1. No lives imperiled by the fire or emergency discovered, the person in charge is free to
take the course of action that his/her judgement deems correct. Dispatch shall be notified
of action being taken and request additional response as needed.
2. Lives imperiled by the fire or emergency discovered, the person in charge shall stop,
notify dispatch of existing conditions, and request additional response as needed or extra
alarm. The two-person company will then decide the best course of action to take until
help arrives. They must remember their limitations and perform only that which they can
do in a safe manner. Good judgment prevails.
A two-member company shall not respond to fire emergencies. If dispatched by mistake,
they must advise the dispatcher of their EMS only status.
601.19 Intercompany Details
A. Members notified of a detail 48-hours in advance (One tour) shall arrive at the assigned
detail fire house by 0700. Members failing to arrive at the assigned detail prior to shift
change will be carried AWOL or Tardy and will be disciplined accordingly. Members
notified of a detail after 0700 hours will report to their assignment immediately.
B. When a company has normal assigned unit strength and all members have attained the
position of Fire Fighter 4, the details should be rotated (unless there is an exception).
Exceptions:
1. When a member is needed on a Medic company.
2. When a qualified acting Officer or acting apparatus operator is needed.

WORK SCHEDULE AND DUTIES
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3. When a detail is made to further expand a member's knowledge or to provide for
obtaining additional skills.
When detailing a member for training, the member shall be told why the action is being
taken, the estimated time the action will continue and what is expected of the member
while he is being detailed for training. Such action must be recorded in the daily activity
section of the company diary and reported on a chief’s report.
601.21 Out of Classification Assignments
A. District Chiefs will make every effort to utilize members at the grade for which they are
paid. District 4 will assign extra Officers and FAO's to open positions of their ranks.
B. Only qualified members will be assigned to above grade positions.
C. The District Chiefs will confer with the regular company officer and choose the qualified
member to be assigned as acting officer and/or FAO when an officer or FAO position is
not filled.
D. The FAO shall not routinely be used out of grade as an Acting officer . This shall be
reserved for situations where no other member is qualified.
E. The Assistant Chief of Operations in conjunction with the District Chiefs shall assign a
Captain to the position of Acting District Chief when a District Chief position is not
filled.
F. Only members listed as qualified to be "in charge" (Acting Officer ) shall be assigned to
above grade. Members must be a FFIV and pass the qualifying examination administered
by the Training Bureau, or a Civil Service Fire Lieutenant exam to be assigned as an
Acting Officer .
G. Every effort should be made to prepare all Fire Fighters to qualify as a utility FAO..
Follow the Utility FAO program as established by the Training Bureau. Members will
not be eligible to act out of classification as a utility FAO until they have reached the rank
of FF-II. Members who pass a Civil Service FAO examination are qualified to operate all
CFD equipment.
H. Depending on Departmental staffing, only two members shall ride out of classification in
any one district. Utilize District detail officers and FAOs to accommodate this
requirement. If the Department is in an overtime status, fill the vacancies with promoted
members on overtime until the two member per district threshold is attained. If the
Department is not in an overtime status, balance the out of classification assignments
throughout the Department.
601.23 Overtime
A. Overtime will be paid in accordance with the current Labor-Management Agreement.
B. Members may voluntarily relieve their opposite off going member. No overtime will be

WORK SCHEDULE AND DUTIES
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paid for members voluntarily making a response before shift change. Members shall have
District Chief’s approval for early relief.
C. Requests for overtime must be submitted on the electronic F-212. For ranks below
Lieutenant, the F-212 MUST be verified by the immediate supervisor and approved by
the District Chief. For Officers, verifications will be made by their District Chief, with
the approval of the Division Chief. District Chief's overtime will be both verified and
approved by their Division Chief. The F-212 will automatically forward to the
appropriate officer for verification purposes.
D. Should it become necessary to initiate a recall, those members involved will be required
to report to duty at times other than their regular assigned tours or shifts. Therefore, the
members reporting for such duty, whether it is for fire fighting or to be held as reserve,
will be compensated in accordance with the current Labor-Management Agreement. This
time shall commence when the recalled member leaves home and shall end when
relieved, returned to quarters, and has had time for personal clean up.
E. A minimum of one hour overtime pay has been established, in the current LaborManagement Agreement, for any amount of work past shift change.. However, no
overtime will be paid for time a member is not on the job, performing a service to the
Department. As an example: If a fire response keeps a company out of quarters five
minutes past shift change, the personnel on this company shall work the remainder of the
hour in quarters on equipment and apparatus, house duties, clean up, etc., except that they
would not be required to make any further emergency responses with the company.
Members working the remainder of their overtime in quarters shall notify the officer in
charge before leaving quarters.
Members who do not desire to work the full hour, shall have the option of leaving upon
completion of their duties and clean up and receiving pay at the overtime rate for the time
spent past their normal shift change. All members will be compensated for the actual
time worked. Members leaving their assigned duty station shall be considered as having
completed their assignment. All compensated time is calculated and paid in six minute
increments.
F. Clean up time spent in preparation of going off duty shall be considered overtime if
occurring after normal shift change. The amount of time to clean up, while not stated
specifically in the Labor-Management Contract, has been agreed to in the past between
the Fire Chief and the Union President to be 15 minutes. This means if a company
returns from a run after 0645 and the members are dirty, they have 15 minutes to clean
themselves before going off duty, even if it means overtime.
It also means that if a company has work to be done in order to put their company in
service from an out of service status, they will work all the way to 0700 when they will be
relieved by the oncoming unit. Their clean up time will then be on overtime status.
However, if their company is in service at 0645, they will stop working in order to clean
up in preparation of going off duty.

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The person in charge will put the company in service if the apparatus and equipment are
in a serviceable condition, not necessarily in a clean condition.
There must be 600 feet of 5" hose in the bed and 250 feet of 1-3/4" for a pumper to get in
service. Two masks must be in a serviceable, usable condition, not necessarily in a
completely cleaned condition for a company to get in service. A company must have two
portable radios to be in service.
There are common sense reasons for a company not to get in service. These reasons must
be taken into consideration before getting in service. "If in doubt, stay out."
G. Overtime will be paid to members required to remain past shift-change to complete
required reports, provided there was not sufficient time to complete them prior to the end
of their shift. Officers shall leave reports, to be entered by their relief, when this is
necessary to avoid overtime or to minimize the amount of overtime work. Reports should
be completed as the tour progresses, and overtime requests for completing reports, which
have accumulated through neglect, will not be approved.
H. When a member reports off duty sick, the officer of the on-coming unit shall hold a
member past shift-change to maintain minimum staffing. The officer must immediately
contact the District Chief to authorize holding a member past shift-change.
1. This overtime shall be held at the position where the employee was supposed to report to
work at 0700 hours. For example, if a firefighter from Engine 21 is supposed to be
covering a firefighter at Engine 49 for paramedic school beginning at 0700, the hour
overtime is at Engine 49 not Engine 21. It I the responsibility of the Officer reciving the
SWP call to notify his District Chief and the Fire Company where the firefighter was
detailed.
J. Members held past shift change for a staffing shortage shall make all emergency
responses until relieved. Members reporting off duty sick shall make the proper
notification to their officers before 0615 so orderly reassignments to adjust personnel can
be made.
See current Labor-Management Agreement for specific details relating to rates of pay.
601.25 Emergency Recall of Off Duty Members
A. Recall procedures are established in three phases to provide the flexibility necessary to
maintain the desired level of fire protection during periods of severe or extended
emergencies. They provide for the recall of relatively few members to activate reserve
apparatus or for general recall of all Fire Department members as may be required by the
nature and seriousness of the emergency.
The level and type of recall is determined by the Fire Chief or the Assistant Chief on call
at the time of the emergency. A Staff Officer is designated to coordinate the recall and
the assignment of personnel and companies. This recall officer is responsible for making

WORK SCHEDULE AND DUTIES
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the initial contacts to off duty District Chiefs and company officers and for notification of
members recalled concerning the location and initial duty assignments.
All Chief officers and Company officers will maintain and keep available a current and
appropriate recall list. That is, District Chiefs will keep a list of their officers and
alternates by units. Company officers and members will keep a list of members of their
company by units. To ensure that these lists are accurate and current, members must
promptly forward changes of telephone numbers and correct these lists at the company
and district level, as this information is forwarded through channels. The District Chief
will verify the company list during each quarterly inspection.
B. Phase One Emergency Recall
This phase will provide an increase in fire protection by manning apparatus. Prior to
recall, if a situation should arise where the number of engine companies remaining in
service is seriously reduced, while a number of ladder companies still remain in service,
on-duty personnel from the ladder companies will be used to man reserve engines, on
orders from the Fire Chief or Assistant Chief on call. If the opposite situation should
occur, engine company personnel will man reserve ladder trucks.
Whenever less than twelve (12) engine companies or less than six (6) ladder companies
remain in service, and the Officer in charge of the Department determines that the
situation will not improve within a reasonable time, the Phase One Recall will be
instituted.
The Fire Alarm Dispatcher will notify the Fire Chief or Assistant Chief on call when this
level of companies remaining in service has been reached. The Fire Chief or Duty Chief
will designate a Staff Officer to either;
1. Activate one or more reserve engine or ladder companies, based upon available
reserve equipment, its location and the location of the emergency.
2. Have a recalled FAO respond to staging at the emergency to commandeer an Engine
or Ladder company not in use at the emergency, the Staff Officer will also arrange for
radio, battery, and spare masks to be picked up.
IMPLEMENTATION
The Staff officer will implement the recall as follows:
1. Contact Dispatch and determine which stations are vacant and what reserve vehicles
are available. If an apparatus at the emergency scene is to be used contact the staging
officer to determine which vehicles are not in use. Recall the off duty members from
the house to be filled and specify the location to which they will report and the
apparatus to be placed in service.

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2. The Staff Officer will contact an officer, FAO, and two additional firefighters to staff
the apparatus. If using fully equipped apparatus, all members will respond to the
station being filled except for the FAO who will respond to the apparatus location.
3. The Staff Officer will make note of members contacted, the time contacted, and have
them report promptly to the designated location. These notes shall be forwarded
through channels to operations.
4. When four qualified members arrive at the designated location and have all necessary
equipment, the officer or acting officer will report in service.
5. In the absence of an officer, the senior qualified fire fighter will assume command.
6. If the senior fire fighter is required to operate the equipment, the next senior fire
fighter will assume command.
The Fire Alarm Dispatcher shall follow the normal move-up schedules until a minimum of
eleven (11) engine companies or five (5) ladder companies remain in service. Notify the
Chief or Assistant Chief on call that this level has been reached.
The eleven engine companies and five remaining ladder companies remaining will be
strategically located to effectively provide service for the city. However, do not make lengthy
move-ups, where reports indicate that a company will be out of its station for less than one
hour.
1. At this point, dispatch no more than one engine company and one ladder company to
an alarm. When only one Engine Company is dispatched to outlying areas of the City
(such as Sayler Park, Westwood, College Hill, Carthage, Hartwell, Pleasant Ridge,
Kennedy Heights, Madisonville, Mt Washington) and assistance is needed, activate
Mutual Aid.
2. Notify all companies by Fire Department radio of the Department's status so that calls
for additional companies can be weighed by officers against the limited resources
remaining.
C. PHASE TWO Emergency Recall
Phase Two Recall will be initiated to provide additional manpower for an ongoing,
extensive emergency condition.
1. The Fire Chief or Assistant Chief on call initiating a Phase Two Recall will have a
staff recall and assign a Staff Officer to make the initial contacts and inform the Staff
Officers of the levels of staffing to be recalled and their general assignment.
2. That Officer, assigned to coordinate the recall, shall notify off duty District Chiefs
using the recall list.
3. The District Chiefs shall be informed of the number of members who are to report
and the location to which they should report.
4. The District Chiefs will contact company officers of their districts and the members of

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the company.
5. All members will be notified of the location to which they are to report and to their
initial assignment and shall report promptly to that assignment after obtaining fire
clothes.
6. The number of members to be recalled will be based upon an estimate of the
manpower needs, the unit not scheduled to report for work the next day will be called
first. Members of companies nearest the location of the emergency will generally be
recalled first to ensure prompt reporting.
D. PHASE THREE Emergency Recall
A Phase Three Recall is an extension of Phase Two for a continuing situation of disaster
proportions. The Fire Chief or Assistant Chief determining that a Phase Three Recall is
necessary will use the same procedures as listed in Phase Two. A Staff Officer will use a
media release to announce that a recall is in effect in order to contact as many off duty
members as possible through the media. All members may be recalled and all off days
and leaves may be cancelled for the duration, the Department may choose to operate on
the three-platoon system. If the emergency is extensive and is expected to continue for a
number of days, the three-platoon system may be suspended, a two-platoon system
initiated, and all scheduled off days cancelled.
E. Records and Overtime Payment
Company Officers shall keep a list of members recalled and time worked by each
member. Overtime (electronic F-212) shall be filled out and submitted in order to receive
the overtime pay. Only those members ordered to report for recall will be paid. The time
is calculated when the member leaves home until leaving the duty assignment, for initial
recall only.
601.27 Paid Off Duty Details
A. There will be two types of off duty details:
Required:
When the Fire Department requires a promoter to have a detail in the best interest of
protecting the public safety, and to enforce the Cincinnati Fire Prevention Code.
In these cases, the Fire Department will be responsible for providing and notifying the
personnel involved. The Fire Chief will determine what classification of employee shall
be used; this will be done in keeping with the current Union Contract.

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Requested:
When the Fire Department receives a request from a promoter for personnel to provide
for the safety of the public and such work is in the field of fire protection or an extension
of fire service duties.
The Fire Department will be responsible for providing and notifying the personnel
involved. The Fire Department will be responsible to see that the terms of the current
Union Contract are observed when making such assignments.
In either case, the person supplying the names of available personnel will be responsible
to inform the promoter of the wage terms of the current Union Contract.
All members are reminded that such details are considered an extension of their fire
service duties and, therefore, members while on these details shall be governed by the
Procedures of the Fire Department. Members shall be subject to disciplinary action if,
while on these details, they are found to be in violation of Fire Department Procedures.
All members are to wear the uniform and follow grooming standards as prescribed by the
Operations Division.
When such details are established, the District Chief of the District, in which the event is
being conducted, will be notified of the detail and will be expected to make periodic
checks of the detail to ascertain that it is being handled properly.
When an Officer is required at such details, it shall be the Officer's responsibility to
supervise and see that all members on the detail perform in an appropriate manner.
B. Where a detail requires special expertise on the part of the member assigned, the Fire
Chief shall have the authority to order the members to be instructed in the proper
procedures to use while on the detail, or assign members possessing special skills.
The City does not assume any responsibility or liability for the acts or default of persons
so employed. The sole function of the City and City personnel in this instance is merely
making available the names and exercising its right to limit and pass upon the propriety of
outside employment of fire personnel in the same way that the City exercises control over
outside employment of all other City employees.
C. Persons/Organizations employing fire personnel and the fire personnel themselves are to
be apprised of the fact that this is an employment agreement between them and not the
person/organization and the City.
D. Under no circumstances should Fire personnel be required to volunteer for such service,
rewarded for doing so, or put at any disadvantage for failing to do so.

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 14 of 19

601.29 Limited Duty
Members who cannot perform full fire fighting duties may be allowed to work limited
duty. Limited duty status will allow members to cease losing Sick with Pay (SWP) time.
Limited duty is available to all members who are off on work related (WR) injuries or
illness. Limited duty may be available for non-work related (NWR) injuries or illness.
Members on a non-work related illness or injury that haven’t used any SWP leave or
been in a limited duty status in the previous 36 months must first use 48 hours of SWP
leave prior to requesting limited duty. This does not apply to members reporting to
LD due to a pregnancy. Limited duty is not available if the injury is due to off day
employment. If a member fails to abide by the limited duty procedures, the member may
be removed from limited duty and limited duty may not be offered to the member in the
future.
Members assigned to limited duty are actually listed as being in a full duty status for
payroll purposes but are detailed to a limited duty assignment, working a forty-hour week.
The member on limited duty will continue accruing benefits at the forty-eight hour rate. If
a member on limited duty takes an authorized leave, it will be charged at the rate of 1.2
hours for every hour of leave taken. This rate will continue until the member is returned
to regular duty. Members on an 8 hour day will be charged 9.6 hours for each full day
leave. Members on a 10 hour day will be charged 12 hours for each full day leave.
All personnel who receive work restrictions from their treating physician or Employee
Health Services (EHS), and are approved for Limited Duty, will be assigned to the
Training Bureau. The Training Bureau will assign limited duty members as needed,
according to priorities set by the Assistant Fire Chief of the Human Resources Division.
When a member is ordered to return to regular duty, the Training Bureau District Chief or
Captain will decide on which day they are to report back to their company and so advise
their company and District Chief of the return date.
Members assigned to limited duty due to a NWR injury or illness will work eight hours
per day, five days per week, between the hours of 0700-1600 hours with one hour for
lunch.
Members assigned to limited duty due to a WR injury or illness shall work 10 hours per
day, 4 days per week between the hours of 0700-1700 hours. Selection of off days shall
be made by the District Chief of Training or his designee.
NOTE: Work related injury or illness is determined by EHS. If the Employee Health
Physician and the member's treating physician are in disagreement, see the current LaborManagement Agreement for the resolution process. While this disagreement is being
resolved the member will adhere to the NWR-Limited Duty work schedule.
Limited Duty personnel will wear the Class A uniform, unless specifically told otherwise.
Members must not engage in off day employment while in limited duty status at anytime.

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 15 of 19
Members on limited duty cannot work overtime details.
Members on limited duty cannot work over 40 hours in a week.
Refer to the current Labor Management Agreement regarding SWP instances for the
purposes of care or rehabilitation while on Limited Duty.
Follow the guidelines of the current LMA as to the requirements for acquiring a
physician’s note.
A. Limited Duty Member’s Responsibility
Members on a non work related leave who request to be placed on limited duty must
do the following:
1. If the member has utilized any SWP leave in the previous 36 months or has been in a
limited duty status within the previous 36 months, the member must use 48 hours of
SWP time prior to assignment on limited duty. This does not apply to members
reporting to LD due to pregnancy.
2. Report to the Training Bureau with an approved note from their physician. The
physician’s note shall include any limitations or work restrictions.
3. Follow medical restrictions and do not perform any work that the doctor does not feel
the member is capable of. The assigned supervisor cannot be expected to remember
all of the restrictions that all limited duty personnel are under. This is for the
member’s protection.
4. The Training Bureau will determine a date for you to report to Limited Duty. Read
and sign the notice at the Training Bureau regarding the Limited Duty Procedures.
5. The member must notify their Company Officer of their status and the date it becomes
effective determined by the Fire Training Bureau. The company officer shall notify
his/her District Chief and submit the required reports.
6. Report to Fire Training Bureau, or your assigned work detail promptly at 0700 hours
on the date scheduled for assignment.
7. While assigned to limited duty, all members will be required to log all of their
relevant activities in the Working Accountability Resource for Employees (WARE)
System. This log shall be reviewed on a regular basis as outlined by the HR Assistant
Chief or his designee. Failure to complete the WARE system will subject the
member to disciplinary action. The log should cover all on duty time spent on limited
duty and submitted within the deadline criteria specified by the Assistant Chief of
Human Resources to the designated limited duty supervisor.
8. When the member is advised by Employee Health Service or their personal physician
that all work restrictions have been removed and the member can return to regular
duty, a note stating that the firefighter “can return to full firefighting duties” from the
doctor must be taken in-person to the Assistant Chief of Human Resources, or the
District Chief of Risk Management. A determination will then be made if the member

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 16 of 19
can return to regular duty. After determination of return to duty status, the member
must contact the Training Bureau to determine the date that they are to report for
regular duty. The District Chief or Captain of Training will decide the date the
member is to return to duty.
9. The member shall notify his/her Company Officer of the return to duty (RTD) date
and report to regular duty on the date assigned by the Training Bureau. The Company
Officer is to notify the District Chief of the return date. Be mindful that depending on
when the return to duty occurs, it may entail an altered work schedule for the
remainder of the cycle to balance the member’s hours. This may include working the
member on their assigned KD to balance the FLSA hours. This balance should not
create an overtime situation.
10. The assigned supervisor must know where the member is at all times; they must be at
their assigned location. Members with doctors’ appointments or therapy must be back
at their work place before the end of their shift.
Members may go to scheduled doctors’ appointments and physical therapy. Members
on limited duty must furnish a list of therapy and pre-scheduled doctor’s
appointments. This is to be on the doctor’s or therapist’s letterhead with the name of
a contact person and their telephone number. The projected schedule can only be for
60 days and a new letter must be submitted after its expiration.
Members are given thirty minutes for drive time to an appointment and thirty minutes
to drive back to their assignment. Member must notify the assigned limited duty
supervisor of the dates and times of all appointments, as the supervisor is responsible
for knowing where the limited duty member is at all times.
Members that are assigned to a fire company will participate in the morning drill
program to the extent that their physical condition will allow.
Failure to meet these responsibilities will lead to disciplinary action.
12.

Members on limited duty for 30 days must submit a Form -30-S to the Human
Resources District Chief and continue to submit the form every 30 days until return to
duty.

11.

Members on “Limited Duty” due to work related injuries or illness must take legal
holidays as their off day. Members on “Limited Duty” due to non-work related illness
or injury must take the Holiday off using Vacation, Holiday or Compensatory time for
the holiday. The member must notify their limited duty supervisor and the Training
Bureau in advance of the holiday which leave bank will be utilized. If the member
does not notify the Training Bureau in advance, Holiday time will be deducted.
The Training Bureau will enter the leave in the Personnel Management System (PMS)
with a deduction of 9.6 hours

B. The role of Employee Health Service:

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 17 of 19
The Employee Health Service Physician is responsible for making the following
decisions based on work related injuries; not including pregnancy:
1.

That an employee may return to work with no restrictions.

2.

That an employee may not return to work at this time (Regular or Limited Duty).

3.

That an employee may return to work with restrictions along with outlining the
restrictions.
The member may submit for consideration medical records from the member’s
personal/ treating physician and the Employee Health Physician may include and
consider these recommendations in determining if work restrictions apply.

4.

Employee Health Service Physician will determine limitations of member, and
provide the member with instructions and a form describing any limitations. All
limitations and restrictions will be on a City Physicians Report (F-96).

5.

Employee Health Service will notify the member's District and the Fire Training
Bureau of any change of status made by Employee Health Service Physicians.
Notification to the Districts will come via fax by 1700.

C.

The responsibilities of the Training Bureau:
The Training Bureau is responsible for determining exactly when the member starts
working on limited duty and exactly what tour the member returns to regular duty,
after the doctor makes the determination that they may return to duty.
Training Bureau shall:
1.

Determine what date the member is to report for limited duty.

2.

Notify the member's District Chief giving the necessary information.

3.

Determine member's assignment, limited duty supervisor, and document member’s
limitations and therapy or clinic schedule.

4.

Have the member review Section 601.29 of the Procedures Manual and sign the
Limited Duty Agreement (Each member going on limited duty is given a copy of this
procedure when they visit the Training Bureau).

5.

Notify the limited duty supervisor that member is reporting, the limitations of the
member and their therapy schedule.

6.

Notify member’s District Chief when there is any change of status.

D. The responsibilities of the limited duty member’s supervisor.
The supervisor assigned a limited duty member shall:
1.

Read the restrictions of the limited duty personnel provided by the treating physician
or EHS.

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 18 of 19

E.

2.

Assign work that is compatible with the person’s restrictions.

3.

Be responsible for the LD member’s whereabouts during the work day from 0700 to
1600/1700. The supervisor must have contact with him/her at 0700, 1300 and
1600/1700 each day.

4.

Set the hour the member is to go to lunch, this hour shall not to be used at the
beginning or end of a shift in order to shorten the workday.

5.

Communicate to all other supervisors in the Division/Bureau that a limited duty
person has been assigned to them.

6.

Assure that limited duty persons are not assigned to cooking, non-Fire Department
errands, etc.; and in no case shall they ever be allowed to involve themselves in
firefighting activities, including riding on the apparatus or responding to emergency
scenes. This restriction does not preclude participation in the Drill Program to the
extent he/she is physically capable.

7.

Notify the Fire Training Bureau office when the member is no longer needed at their
current assignment so that the limited duty member can be reassigned.

Limited Duty Duration
1. Members not eligible for retirement:
a. A member will be accommodated on limited duty for one consecutive 12
month period provided the member’s physician states the member has a
reasonable expectation of returning to full, unrestricted firefighting duty
within the 12 month period.
b. A member may be granted a second 12 month period on limited duty if the
member’s physician states in writing that the member has a reasonable
expectation of returning to full, unrestricted firefighting duty within the
second 12 month period.
c. A member will not exceed 24 consecutive months on limited duty. Prior to the
24 month anniversary, the Department will initiate medical separation
proceedings to be effective on the 24 month anniversary.
2. Members eligible for retirement:
a. A member will be accommodated on limited duty for one consecutive 12
month period provided the member’s physician states the member has a
reasonable expectation of returning to full, unrestricted firefighting duty
within the 12 month period.
b. Prior to the 12 month anniversary on limited duty, the member must present a
letter from the treating physician stating the physician expects the member to
return to full, unrestricted firefighting duty within the second 12 month
period. Member’s who do not provide a physician’s note prior to initial

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 19 of 19
12 month anniversary will be medically separated.
c. Members eligible to retire have a maximum of 24 months aggregate time
spent on limited duty after achieving retirement age and service years. This is
a cumulative total regardless of the number of incidents.
601.31 Duty Presence
During their tours of duty, all members attached to fire companies shall be on duty at
their respective quarters or assignment at all times, except when they are at an emergency
incident, or are detailed elsewhere.
Any time the alarm bells or alert tones sound in an engine house, except for a test, all
members shall immediately report to their assigned position on the apparatus
No member shall leave quarters for any purpose without the permission of his or her
Officer, emergency duty excepted.
Members shall not leave assigned duties at a fire without permission from a Chief
Officer. Company Officer shall investigate the absence of any members under their
command. Any absence granted shall be brief and in accordance with the Labor
Management Agreement. Members shall return immediately to their companies after
completing any assignments.
601.33 Members Out Of Quarters
A. Members leaving quarters shall take a portable radio and monitor Main Dispatch channel.
They will respond in a non-emergency response to all working fires where their company
has been dispatched. Response to EMS incidents is the officer’s discretion.
B. If the portable radio is out of service and a member returning to quarters from an out of
quarter’s detail finds their company has responded to an emergency, they shall:
1. Ascertain the location of the emergency by priority order:
a. Ask the Officer of the other company in quarters.
b. Checking the CAD Terminal.
c. Calling the Fire Alarm Dispatcher by telephone.
C. Determine how long their company will be on the emergency scene and join their
Company at the scene of the emergency if it is estimated that they will be on the scene an
additional 15 minutes or longer.
60l.35 House Dues
House money or dues may be assessed against each member for the purchase of house
items shared by all. Every member shall have the right to see the records of these funds.
Members who fail to payoff, per the Company Commander’s policy, will result in
progressive discipline.

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 20 of 19
601.37 Change of Address, Status, etc.
Members shall immediately notify their Officers of any change of address, marital status
or telephone number and forward proper reports giving necessary information. Change of
address requires a School District Declaration Form. It is the member’s responsibility to
maintain their state certification, so it imperative that when a member changes his/her
address, the member must also notify the State of Ohio- EMS Department.
601.39 Motor Vehicle Operator's License
All members shall maintain current Ohio Motor Vehicle Operator License. They shall be
thoroughly familiar with the State of Ohio Motor Vehicle Laws, the Cincinnati Traffic
Code and the Fire Department Procedures. They shall comply fully with these laws and
regulations when operating Fire Department vehicles. No member shall operate any city
vehicle while they are under any court ordered restrictions
601.41 EMT Certification
A. A minimum mandatory requirement of employment for all uniformed members of the
Fire Department is an EMT-Basic certification.
B. Members must be able to present evidence of their certification and/or re-certification.
C. Probationary Fire Fighters will be given three (3) opportunities to pass the State of
Ohio EMT-Basic certification test. Failure of the EMT Certification exam for the third
time will result in dismissal.
D. EMT Basic and Paramedic Continuing Education are under the supervision of the EMS
Coordinator. This training is available online via Target Solutions and it is the
member’s responsibility to complete this training.
E. Expired EMT Certifications, due to a member’s negligence, will cause the member
to be immediately carried Leave Without Pay (LWP) until recertification has been
verified by Administration. Administrative disciplinary action, which could lead to
dismissal, will be initiated against the member.
F. Member’s who have lost their EMT Certification can regain their certification by
challenging the State Exam. The member will be allowed three (3) attempts to pass the
challenge. If the member fails in their third attempt, that member will be subject to
dismissal.
G. Members who want tutoring before challenging the State Exam can contact the EMS
Coordinator. A Fire Department EMT-Basic instructor will tutor members. This tutoring
will be scheduled at the discretion of the instructor. Members will attend on their own
time. If staffing permits, tutoring can be scheduled while on duty and the Fire
Department will grant time to the member to attend classes.

WORK SCHEDULE AND DUTIES
Section 601
Rev. 1/17
Page 21 of 19
601.49 Firefighter I & II and Fire Safety Inspector Certifications
A. A minimum mandatory requirement of employment for all uniformed members of the Fire
Department is Firefighter I & II and Fire Safety Inspector certifications.
B. Expired Firefighter I & II and/or Fire Safety Inspector Certifications, due to a member’ s
negligence, will cause the member to be immediately carried Leave Without Pay (LWP)
until recertification has been verified by Administration. Administrative disciplinary action,
which could lead to dismissal, will be initiated against the member.
601.51 Fire Department Related Activities
Members may attend fire department related training activities without compensation when
pre-approved in writing by the appropriate division Assistant Chief. The training must be
approved prior to attendance. Example activities are fire service related trainings that benefit
the City of Cincinnati. Fire Department related activities include the practice sessions for
CFD Fire Apparatus Operator promotional exams, CFD sponsored paramedic programs and
CFD sponsored Rescue Technician training. These examples are not all inclusive and
additional activities can be pre-approved in writing by the division Assistant Fire Chief.
Members attending pre-approved activities may be covered under the city workers’
compensation coverage.
Members of the Hamilton County USAR Team and Ohio Task Force One will continue to be
covered as outlined in the Memorandums of Understanding between the organization and the
CFD.


=== 602 Company Status ===
FIRE COMPANY STATUS ACCOUNTABILITY
Section 602
Rev. 2/15
Page 1 of 1
Chapter VI
Subject 2
Topic 1

Personnel Assignment and Duties
Fire Company Status/Accountability When Out Of Quarters

Policy
A. When a Company is leaving quarters the company officer or person in charge is to
supply their District Fire Chief with the reason for leaving quarters and their
destination.
B. Fire companies DO NOT need to notify their District Chief when leaving quarters
under the following circumstances:
1. Emergency dispatches
2. Building or hydrant inspections
3. Acquiring food for meals
4. Complying with posted schedules for training
5. Pre-scheduled department special details
C. It is important for the District Fire Chief to know when a company is out of their
assigned running area. Such status changes can result in lengthened response times
which could affect command decisions during emergency incidents.
D. This policy is designed to contribute to the safety and well-being of our community
and our firefighters. Because timely response of fire companies is vital during all
emergencies, the company officer shall keep the District Fire Chief apprised of:
1. When company is out of its first alarm running area.
2. When the company is unable to respond.
E. The preferred method of notification is the department phone or the District
Fire Chief’s cell phone. The following are the district cell phone numbers.
District 1 – 368-1258
District 2 – 368-1307
District 3 – 368-1298
District 4 – 368-1299
F. All District Fire Chief’s are responsible for ensuring that all fire companies comply
with this directive.


=== 604 Excessive heat ===
HEAT ALERTAND EMERGENCIES
Section 604
Rev. 12/14
Page 1 of 5
CHAPTER
SUBJECT
TOPIC

VI
PERSONNEL ASSIGNMENT AND DUTIES
4
1
EXCESSIVE HEAT WATCH or WARNING

PURPOSE:

A.To ensure the health and welfare of the citizens of Cincinnati, during periods of high
heat, the Cincinnati Health Department and/or Health Commissioner will declare a “Heat
Advisory, Excessive Heat Watch or Excessive Heat Warning” depending upon the severity
and longevity of the extreme weather conditions. (see attachment). During these periods, city
departments implement various plans designed to
provide a greater level of service to help our citizens cope with the dangerous effects of heat and
humidity.
B. When a “Heat Advisory, Excessive Heat Watch or Excessive Heat Warning” is
declared by the Health Department, the following policy shall be followed:
POLICY
A. Heat Advisory, Excessive Heat Watch or Excessive Heat Warning
1. Medic Units shall record on the Form 34, the total number of heat related runs made
by their respective units. At 0700 hrs., an ALS Supervisor will contact these
companies and record the total number of heat related runs for the previous day. This
information will then be forwarded to the Health Department by EMS One.
Note: A heat-related run means that we believe the heat caused the person to call
the Fire Department for assistance, become ill, or the heat exacerbated an existing
medical condition.
2. Routine Fire Company inspections shall be suspended.

HEAT ALERTAND EMERGENCIES
Section 604
Rev. 12/14
Page 2 of 5

ATTACHMENT:

Cincinnati Heat Monitoring Program 2014
City of Cincinnati Health Department
Center for Public Health Preparedness

The Cincinnati Health Department (CHD) will rely upon the National Weather Service (NWS) for all weather
related predictions and will base all actions upon NWS defined criteria as listed below.

Hazardous Weather Outlook or Special Weather Statement
NWS issues a Hazardous Weather Outlook or Special Weather Statement when the potential exists
for an excessive heat event in the next 3-7 days. An Outlook is designed to provide information to
those who need considerable lead time to prepare for the event, such as public utilities, emergency
management and public health officials.
When the NWS declares a Hazardous Weather Outlook or Special Weather Statement for high
temperatures the following procedures will be activated:

1. The Heat Monitoring staff will notify the following that a Hazardous Weather Outlook or
Special Weather Statement has been, or will be, declared by the NWS:
a. Public Information Officer (PIO), CHD Health Commissioner
b. Director, Public Health Nursing (DON), CHD

c. Medical Director (CHD)
2. The Media staff may prepare and send a joint press release from the Health Commissioner and Mayor
using media lists containing the local newspapers, radio stations and television stations. The press
release will include basic heat safety information. Other media, such as Facebook, Twitter, and the
City website may be used to disseminate information. The determination of whether to disseminate
heat information will be based upon:
a. The length of time from the last press release regarding heat.
b. The professional judgment of the PIO.

HEAT ALERTAND EMERGENCIES
Section 604
Rev. 12/14
Page 3 of 5
Heat Advisory
NWS issues a Heat Advisory when heat indices from 100° F-104°F are expected during a single
day.
Excessive Heat Watch or Warning
NWS issues an Excessive Heat Watch when heat indices in excess of 105°F during the day
combined with nighttime heat index of 75°F or higher are forecast to occur.
NWS Issues an Excessive Heat Warning when temperatures are forecast to reach 105 or 100°F104°F for two or more consecutive days. Warnings are issued for actual (observed) 105 F or higher
heat index as well.
When the NWS declares a Heat Advisory, Excessive Heat Watch or Excessive Heat Warning, the
following procedures will be activated:

1. The Heat Monitoring staff will notify the following that an Advisory, Watch or Warning has
been, or will be, declared by the NWS:
a. PIO, CHD Health Commissioner
b. Director, Public Health Nursing, CHD

c. Medical Director (CHD)
2. The Media staff may prepare and send a joint press release from the Health Commissioner and Mayor
using media lists containing the local newspapers, radio stations and television stations. The press
release will include basic heat safety information. Other media, such as Facebook, Twitter, and the
City website may be used to disseminate information. The determination of whether to disseminate
heat information will be based upon:
a. The length of time from the last press release regarding heat.
b. The professional judgment of the PIO.

3. The Heat Monitoring team will notify the following that an Advisory, Watch or Warning has
been declared by the NWS:
a.
b.
c.
d.
e.
f.

PIO, CHD Health Commissioner
City Mayor
Cincinnati Recreation Department
Director, Public Health Nursing, CHD
Police Division, Communications Supervisor
Fire Division, Fire Dispatch

g. Duke Energy
h. Greater Cincinnati Water Works
i. Cincinnati Bell
j. Employee Safety
k. Hamilton County Coroner's Office
l. City Manager
m. Deputy City Manager
n. Medical Director (CHD)
o. Health Commissioners, or their designees, who have been asked to be notified

HEAT ALERTAND EMERGENCIES
Section 604
Rev. 12/14
Page 4 of 5

4. Acting as the Mayor's designee, the Heat Monitoring Team will:
a. Coordinate activities with the Mayor's staff regarding the Excessive Heat Warning.
b. Contact the utility companies (Duke Energy, Cincinnati Bell, and the Greater Cincinnati
Water Works) and request that shutoffs be discontinued during the Advisory, Excessive Heat
Watch or Warning. The Health Commissioner’s Office will deliver a follow-up fax to Duke
Energy specifying the exact date and time that the Excessive Heat Advisory Watch or
Warning was declared per Duke request.
c. Notify the Cincinnati Recreation Department that an Excessive Heat Advisory Watch or
Warning has been declared and ask that recreation centers be available during regular hours as
"cool centers."
d. After being notified by the Police Division, Communications Supervisor, Public Vehicles will
notify all horse-drawn carriage companies that an Excessive Heat Advisory Watch or
Warning has been declared. Per agreement with City Council, horse-drawn carriages will not
operate during an Excessive Heat Advisory Watch or Warning. On weekends and holidays
carriage drivers will check with the District I Police Division staff to find out if an Excessive
Heat Advisory Watch or Warning has been declared.
e. During the length of an Excessive Heat Advisory Watch or Warning, the Heat Monitoring
Team will contact the Hamilton County Coroner's Office to obtain the number of heat-related
deaths confirmed for the previous day.
f.

After being notified by the Communication Center, the CFD will:
i. Tabulate heat related ambulance runs
ii. Ensure that all ambulances have the proper medical supplies to respond to heat related
runs

Cancelling an Excessive Heat Watch or Warning
The Heat Advisory Watch or Warning will remain in effect until canceled by the NWS. When the
NWS notifies the Heat Monitoring Team of a cancellation, the following procedure will be activated:
1. Heat Monitoring team will notify the following that the Excessive Heat Advisory Watch or
Warning has been canceled by the NWS:
a.
b.
c.
d.

PIO, CHD Health Commissioner
City Mayor
Cincinnati Recreation Department
Director, Public Health Nursing, CHD

HEAT ALERTAND EMERGENCIES
Section 604
Rev. 12/14
Page 5 of 5
e. Police Division, Communications Supervisor
f. Fire Division, Fire Dispatch

g. Duke Energy
h. Greater Cincinnati Water Works
i. Cincinnati Bell
j. Employee Safety
k. Hamilton County Coroner's Office
l. City Manager
m. Deputy City Manager
n. Medical Director (CHD)
o. Health Commissioners, or their designees, who have been asked to be notified

2. Staff will discontinue reporting heat related data to the Health Commissioner.
3. After being notified by the Police Division Communications Supervisor, Public Vehicles staff will
notify the horse-drawn carriage companies to inform them that the Heat Emergency has been
canceled. On weekends and holidays, carriage drivers will check with the District I Police Division
staff to find out if a Heat Advisory, Watch or Warning has been cancelled.

Revised per consultation with NWS Wilmington Office May 12, 2014. JTD


=== 605 Death ofan Active or Retired Member Updated 6-2017 ===

=== 701-Radio Procedure ===
RADIO PROCEDURES
Section 701
Rev. 6/14
Page 1 of 19

Chapter VII Reports and Communication
Subject 1 Radio Procedures
701.01 Objective
A. To establish basic procedures for use of Fire Department Radios.
B. To provide Fire Department members with information regarding the use of radios in
accordance with acceptable standards during emergency and routine use.
701.03 Transmitting Radio Messages
A. Think before you transmit. Radio messages should only be used to:
1. Give an assignment.
2. Report the status of an assigned task.
3. Request resources.
4. Report a safety issue.
B. All radio transmissions are “Clear Text” and use no codes or CB language.
C. Always follow the manufacturer’s recommendations as to the proper method to transmit on any
radio.
D. Because some talkgroups will be shared by companies on multiple incidents, radio discipline is
essential.
Use the following guidelines:
1. Face to face communication is best. Communicate in person whenever practical.
2. When using the radio clearly identify your company, and the company you are calling,
before beginning your message.
Example: “Engine 3 to Ladder 3”
3. Combine messages if possible. When calling command, do not wait for permission to
proceed. Make your request with the initial transmission.
Example: “Engine 7 to command, we need an additional line to the second floor”
E. Use PMDC for all status changes, thus eliminating unnecessary radio transmissions.
F. To avoid asking messages to be repeated, use dispatch printouts, or write down dispatch
information if out of quarters. The Fire Alarm Dispatcher will repeat all alarm locations.
G. Members shall avoid transmitting messages when other radio traffic is taking place allowing a
few seconds after the last transmission before beginning radio message.
H. Answer all calls promptly; do not assume the Fire Alarm Dispatcher has received your
transmission or request unless acknowledged. Field Units do not have to be recognized before
transmitting messages relating to fires or fire alarms.

RADIO PROCEDURES
Section 701
Rev. 6/14
Page 2 of 19

Example: Field Unit: “Engine 28, investigating at 121 Fifth St”
Dispatcher: “OK Engine 28, investigating at 121 Fifth St”
I.

After dispatch of companies, Dispatcher shall broadcast any additional information that will aid
field units in carrying out their mission.
Example: “Attention all units responding to 3028 Woodburn Avenue. We received a report of
smoke coming from washing machine in basement”
NO ACKNOWLEDGMENT BY FIELD UNITS IS REQUIRED.
Dispatcher will require acknowledgment of any message involving lives, person trapped, etc.

701.05 Emergency Traffic
A. The use of emergency transmissions shall be held to a minimum, use only when there is a need
to clear all other radio traffic.
B. All requests for additional alarm(s) will be treated as emergency traffic.
C. To establish emergency traffic, the field unit will transmit their unit designation followed by the
word "Emergency".
Example: Field unit: “Engine 23 Emergency, transmit the second alarm for 3028 Woodburn”
Dispatcher: “OK Engine 23. Second alarm 3028 Woodburn”
D. All other units will hold radio traffic until the emergency has been cleared.
E. The Fire Alarm dispatcher will announce "Emergency Traffic Clear" to signify the return to
normal radio traffic.
F. In the event of an extra alarm fire, companies out of quarters on non-emergency tasks are to
return to quarters.
701.07 On Scene Radio Transmissions
A. All transmissions are to be "clear text" which by definition is the use of plain English. No codes
of any type should be used in communications. In other words, just say what you mean and ask
for what you need in as few words as possible.
B. All units shall continue unless the situation is downgraded by naming which units will handle.
C. The first arriving unit and the first arriving District Chief require a brief report for fire runs. This
report should include the unit ID and the condition found.
D. It is not necessary to state the obvious; if you are "investigating" it is assumed there is nothing
showing.
E. In those instances where the call for an additional company is for manpower only, it should be
followed by the word "Manpower". Thus, the officer in charge of the responding unit will know
that a source of water is not needed and to report to the Incident Commander or staging area as
appropriate.

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701.09 On Scene, Size-Up and Status Reporting Terminology
A. SIZE-UP REPORT
1. The first unit arriving at the scene of a fire or 1-Alarm will give a brief size-up report
describing the situation.
2. For structure fires, the report should include:
a. Apparent Conditions
i. Nothing showing or investigating - (indicates checking)
ii. Smoke showing - (amount (light, medium or heavy) and location –
floor number, basement, attic and side (A,B,C or D – see following
diagrams)
iii. Fire Showing - (amount (light, medium or heavy) and location –floor
number, basement, attic and side (A,B,C or D – see following
diagrams)
iv. Fully involved
b. Structure Type
i. Occupancy (dwelling, commercial, public, etc)
ii. Size (large, medium, small)
iii. Height (assumed 1 story unless reported)
iv. Construction (frame, brick, or metal)
v. Occupant Status (occupied, vacant*, unoccupied**, or
undetermined)
*Vacant building is one having no tenants at any time of day.
**Unoccupied building is one in which tenants or workers
usually occupy, but due to time of day, or day of week, no one
is in the building.
c. Action taken
vi. Investigating
vii. Fast Attack
viii. Command
d. Attack Strategy
ix. Offensive
x. Defensive

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B. Building Side Division Designations
1. Label ABCD
2. Begin with A on the Address Side of the Building
3. Label Clockwise

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C. Building Side Division Designations
1. Use lettered side of original fire building as described above
2. Add a numeric designation as you move away from the building

D. Building Floor Division Designations
1. Each Division Described by floor number
2. Especially useful in high rise buildings

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701.11 Premier Mobile Data Computer Usage
A. The Premier Mobile Data Computer (PMDC) is used to send electronic messages between
dispatch and field units.
B. All status changes (Enroute, Onscene, Available on Radio [AOR], Available in Quarters [AIQ])
Should be relayed via PMDC message.
C. If removing the company from service, use both the PMDC and call both the Fire Alarm
dispatcher and your assigned District Chief via radio or telephone to provide any additional
information.
D. If your assigned detail or complete detail information (such as the radio channel assignment) fail
to appear on the PMDC display, FIRST press the “Refresh All” button. If this does not work, ask
the Fire Alarm Dispatcher to re-send the run to your PMDC.
E. See the PMDC operator’s instructions for additional information on this device.
701.13 Unit Identification
Operations units are numbered by the station to which the apparatus is assigned. Staff units are
numbered by bureau.
Staff Officer Unit Identification
1. Car 1 - Fire Chief
2. Car 2 - Administrative Bureau - Assistant Chief
3. Car 3 - Operations Bureau - Assistant Chief
4. Car 4 - Human Resource Bureau - Assistant Chief
5. Car 5 - Fire Prevention Bureau - Assistant Chief
6. EMS 1 - Paramedic Commander
7. SOC - Special Operations District Chief
8. SO1 - Risk Management District Chief
9. SO2 -Safety Captain
10. MD1 -EMS Medical Director
All other staff cars have a three (3)-digit number depending on whom they work for or are
associated with, for instance:
a.
b.
c.
d.
e.

Administrative Bureau cars are 200 cars (201, 202, etc.)
Operations Bureau cars are 300 cars (301, 302, etc.)
Human Resource Bureau cars are 400 cars (401, 402, etc.)
Fire Prevention cars are 500 cars (501, 502, etc.)
Radio shop cars are 700 cars (701, 787, etc.)

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A. Apparatus Unit Identification
1. Engine Companies will use the word "Engine" followed by company number.
2. Ladder Companies will use the word "Truck” followed by company number.
3. Rapid Assistance Teams will use the word “RAT” followed by company number.
4. District Chief Units will use the word “District” followed by district number.
5. Heavy Rescue Units will use the word “Rescue” followed by the unit number
6. Medic Units will use the word “Medic” followed by company number.
7. Airport Rescue Firefighting Unit will be identified as "ARFF18".
8. Fire Boats will use the word "Boat" followed by designated number.
9. Zodiac Boats use the word “Zodiac” followed by designated number
10. Foam Units will use the word “Foam” followed by designated number
11. Trench Trailer will use the word “Trench” followed by designated number
12. Hazardous Materials Units use the word “Haz Mat” followed by designated number
13. Paramedic Supervisors will use the designation “ALS” followed by designated number
14. Water Tanker will use the designation “Tanker” followed by designated number
15. Light Plant Trailers will use the designation “LP” followed by designated number
16. EOD units will use the Designator “E14-B” The TCV will use the designator “E214-B”
17. Mask Service unit will use the designator “MSU”
18. Mobile Command Center will use the designator “Command” followed by designated
number
19. All other vehicles (boat haulers, pick-ups, gators etc) will use the designator “Support”
followed by designated number
20. Mass Casualty Incident Response vehicles will use the designator “MCI” followed by
designated number
21. Hazardous Materials Decontaminated units will use the designator “DECON” followed
by designated number
701.15 Radio Talk Group Structure
A. All channels available in CFD radios are listed on a spreadsheet referred to as a template. This
template and the radios themselves are divided into zones. Each radio has the capability to store
many zones. Each zone contains up to 16 distinct radio channels. The zone is limited to 16, as
that is the number of channel selector positions available on our portable radios.
B. The CFD radio template is designed to enable the incident commander to easily expand radio
communications capability. This allows the IC to create a communications network that
matches the needs of the incident. Furthermore, this can be accomplished while all units
remain in the same radio zone.

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C. Zone List and Channel Description

Zone A – EMS Zone
Talkgroups in this zone are primarly utilized for communications on EMS details.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. EMS – Utilized for ALL on-scene EMS communications
3. Freeway – Assigned for all Auto Accident incidents or incidents occurring on a highway
4. Entrapment – Assigned for all Entrapment incidents.
5. Major Medical – Use on MCI-type incidents. Also assigned for Cardiac Arrest and DOA.
6. Police Fire Ground (FG) – Assigned for all EMS incidents where police are dispatched
such as assaults. Cincinnati Police can also communicate on this talkgroup.
7. UC Hospital 1 – Currently Unused.
8. UC Hospital 2 – Currently Unused.
9. Child Hosp 1 -- Currently Unused.
10. Child Hosp 2 -- Currently Unused.
11. River Run – Used for all River emergency incidents. This is HCMA 26 in our previous
system.
12. Triage A – Can be used by an Incident Commander (IC) to facilitate triage activities of
patients on an incident scene.
13. Treatment A – Can be used by an Incident Commander (IC) to facilitate treatment of
patients on an incident scene.
14. Transport A – Can be used by an Incident Commander (IC) to facilitate transportation of
patients from an incident scene.
15. All Call EMS – Can transmit to channels 5, 12, 13, 14, 15 and 16 in Zone A. Used to
broadcast messages to all personnel on an incident scene. This channel is not intended to
receive messages from other talkgroups. It is designed to transmit information to all quickly.
16. Mayday EMS -- – For Mayday procedures as listed in Operations Manual 202.08

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Zone B,C, E, F G, H or I – Fire Zones
These Zones are identical in make-up, and will be assigned on a rotating basis as needed upon
dispatch of a 1-Alarm fire incident. Fire Zone B will be assigned FIRST.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. Command – This talkgroup is the initial channel for all on scene communications, unless
assigned otherwise by the incident commander.
3. Staging – Used whenever a staging area is established for an incident. Once established,
the first arriving company officer assumes the role of Staging Officer. All companies
responding to the Staging Area will switch to this channel for instructions prior to
arrival.
4. Tac 1 – Tactical channel assigned as needed by the Incident Commander for on scene
communications. This could be to a separate Division or Group, or for a lesser task such
as a team operating a ladder pipe. The goal of these talkgroups is to lessen the traffic on
the command channel, and to provide additional communications capability for all
personnel operating on the scene.
5. Tac 2 -- Tactical channel assigned as needed by the Incident Commander.
6. Tac 3 -- Tactical channel assigned as needed by the Incident Commander.
7. Tac 4 -- Tactical channel assigned as needed by the Incident Commander.
8. Tac 5 -- Tactical channel assigned as needed by the Incident Commander.
9. Simplex S1 – Radio channel that is NOT on the 800 MHz trunking system. These can be
assigned by the IC when radios are having trouble reaching the system (i.e. in a
basement). The radio ID and emergency button features do NOT work on this channel.
10. Simplex S2 – Second Radio channel with identical characteristics as S1 above.
11. Rehab – Assigned by the IC to facilitate on-scene rehabilitation efforts.
12. Triage – Can be used by an Incident Commander (IC) to facilitate triage activities of
patients on an incident scene.
13. Treatment – Can be used by an Incident Commander (IC) to facilitate treatment of
patients on an incident scene.
14. Transport – Can be used by an Incident Commander (IC) to facilitate transportation of
patients from an incident scene.
15. All Call – Can transmit to channels 2 through 8 and 10 through 16 in the same Zone.
Used to broadcast messages to all personnel on an incident scene. This channel is not
intended to receive messages from other talkgroups. It is designed to transmit
information to all quickly.
16. Mayday – For Mayday procedures as listed in Operations Manual 202.08

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Zone D Fire Alarm
All on-scene communications at Fire Alarm Incidents will occur on the FIRE ALARM talkgroup,
which is channel D8 in the portable radio.
If a company encounters a working fire or other incident while on scene of a fire alarm, the
company officer should contact the Fire Alarm Dispatcher on the Main Dispatch talkgroup. The
Officer will request the incident be upgraded to the appropriate response level. The companies
on the scene of this incident should the switch to the Command Talkgroup D2 and utilize zone D
as they use any other fire Zone.
Example: “Engine 23; knock the box for 1234 Main St, have all companies respond on fire
ground D-2, that is delta-2”
If multiple Fire Alarm drops become 1 Alarm fires, dispatch will assign subsequent incidents
another fire zone for communications as described above.

Special Operations Zone
This Zone will be assigned for special operations incidents such as Hazardous Materials, Trench,
Collapse or, Suspicious Packages (EOD).
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. SOC – This talkgroup is the initial channel for all on scene communications, unless assigned
otherwise by the incident commander.
3. SOC Tac 1 - Tactical channel assigned as needed by the Incident Commander
4. SOC Tac 2 - Tactical channel assigned as needed by the Incident Commander. This talkgroup
will also be assigned as a Command talkgroup if a second Special Operations incident is
dispatched.
5. SOC Tac 3 - Tactical channel assigned as needed by the Incident Commander.
6. SOC Tac 4 - Tactical channel assigned as needed by the Incident Commander.
7. SOC Tac 5 - Tactical channel assigned as needed by the Incident Commander.
8. Disaster Net - Utilized for communications between hospitals in times of disaster or MCI
9. USAR 1 - Utilized by Hamilton County Urban Search and Rescue Team
10. GC Hazmat - Used by the Greater Cincinnati Hazardous Materials Unit
11. Dive Team -Used for communications by Hamilton County Police Dive Team
12. Coast Guard - Available for communication with river assets. This channel is also available in
the River Interop Radios.
13. Lunken – Can be utilized for communications with Lunken Airport tower. This talkgroup is
not regularly monitored.

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14. CVG Pol – Used for communications with Greater Cincinnati/Northern Kentucky Airport.
This talkgroup is monitored by their dispatch center.
15. UNUSED CHANNEL
16. Mayday SOC – For Mayday procedures as listed in Operations Manual 202.08

8 TAC – Norwood Zone
Contains channels that are not routinely used but which are available for emergency
communications.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. Norwood FD – Used for both dispatch and on scene communications by the City of
Norwood
3. Norwood FG – Used as a Mayday Channel by Norwood FD. Their mayday procedures
mirror our Operations Manual 202.08
4. Simplex R1 – Used in conjunction with the High Rise repeater system as described in
section 701.29 of this manual.
5. Simplex R2 – Additional repeater channel as described above.
6 Through 10 – UNUSED CHANNELS
11. 8 Tac 94 – Channel required by FCC regulations which allow most 800 MHz radios to
communicate with each other
12. 8 Tac 93 – Additional channel as described above
13. 8 Tac 92 – Used for communication with the Air Care helicopter. The radio must be in
Direct Mode with the ll symbol visible on the radio display screen. This channel is also
available as an additional channel as described above
14. 8 Tac 91 -- Additional channel as described above
15. 8 Tac 90 -- Additional channel as described above
16. 8 Tac Call -- Additional channel as described above. This channel is monitored at Fire
Dispatch.

CFD Event Zone
Talkgroups are assigned as needed for special event details. These are typically assigned by the
Special Events unit and specified in the Operations Plan for the event.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. Channels 2 through 6 – CFD Event Channels. Used as described above

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7. Channels 7 through 14 – UNUSED CHANNELS in most radios
15. TROD 2 – Currently unassigned
16. TROD 1 -- Currently unassigned

CFD Training Zone
Used for training purposes. Use of these talkgroups will be coordinated by the CFD Training
Bureau.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. Channels 2-5: These channels are reserved as district talkgroups.
3. Channels 5 through 15 – CFD Training talkgroups. Used as described above
16. Channel 16 Mayday – For Mayday procedures as listed in Operations Manual 202.08

CMA Zone
Talkgroups in this zone are used to communicate with different city departments. All City of
Cincinnati radios on the 800 MHz system are equipped with these Cincinnati Mutual Aid (CMA)
talkgroups.
The Main Dispatch talkgroup is NOT available in this zone
CMA 4 is used by snow removal crews. Avoid use of this talkgroup
CMA 5 is used by Cincinnati Police. Avoid use of this talkgroup.

Cincinnati Police Zone
Talkgroups in this zone allow CFD units to monitor CPD radio traffic. Do not transmit on CPD
talkgroups.
1. Main Dispatch – Used for communication with Fire Alarm Dispatcher. All runs are
dispatched on this talkgroup.
2. City Police 1 – Main Dispatch talkgroup for CPD District 1.
3. City Police 2 – Main Dispatch talkgroup for CPD District 2.
4. City Police 3 – Main Dispatch talkgroup for CPD District 3.
5. City Police 4 – Main Dispatch talkgroup for CPD District 4.
6. City Police 5 – Main Dispatch talkgroup for CPD District 5.
7. Channels 7 through 14 – CPD Event Talkgroups – Assigned as needed CPD for
special events.
15. UC Police – For communications with University of Cincinnati police on campus.
16. XU Police -- For communications with Xavier University police on campus.

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Cincinnati Backup Zone
Used for additional communications as needed.
The Main Dispatch talkgroup is NOT available in this zone
1. Channels 1 through 10 – OH KY Talkgroups – Currently Unassigned
11. UNUSED CHANNEL
12. CBU 4 – Will be assigned in the event of radio system Failure
13. CBU 3 -- Will be assigned in the event of radio system Failure
14. CBU 2 -- Will be assigned in the event of radio system Failure
15. CBU1 -- Will be assigned in the event of radio system Failure
16. CBU Call -- Will be assigned in the event of radio system Failure

Mutual Aid Zones
Used for communications during mutual aid responses or assigned by an Incident Commander
The Main Dispatch talkgroup is NOT available in these zones. Channels in these zones cannot be
programmed into a scan list
When units are responding out of the city, all on scene communications should be conducted on
the talkgroup(s) used by the mutual aid units (i.e. HC FG 2). Company Status Changes such as
enroute, or AOR should be communicated either via PMDC or on CFD Main Dispatch
When CFD units are unable to communicate with mutual aid units, a District Chief should
respond to the Incident Command Post and serve as a communications liaison. In this case, the
responding District Chief will request the assignment of a Cincinnati Fire Zone to conduct
incident communications. If our units are out of the range of the 800 MHz system,
communications with and among CFD units shall be conducted on the Simplex S1 and S2
channels available in each fire zone.
The most commonly used Mutual Aid zone will be Hamilton Co 1. Channel 1 in this zone is the
Main Dispatch channel for Hamilton County units. Subsequent channels in this zone are the
most commonly used fireground talkgroups by Hamilton County units.

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701.17 Communicating with Dispatch
A. Dispatch Response Procedures
B. Upon receipt of a dispatch, suppression units will switch portable radios to the talk
group assigned by dispatch staff. The mobile unit (apparatus radio) shall remain on
Main dispatch during all emergency responses.
C. The scan feature on the portable or mobile must be off during all emergency responses and
incidents. This will ensure that no communication is lost during emergency operations. On an
EMS or other non-fire ground emergency the “in charge member” is advised to have one person
monitor the Main dispatch talk group
D. Examples:
Engine 19 & Medic 19 respond to 3000 Vine St. for fall unable to walk, talk group assigned is
EMS A2.
• Engine 19 & Medic 19 switch to EMS talkgroup via portable radio to maintain
communications, and the apparatus radio remains on main dispatch. The scan knob is
turned off on each portable radio
E. Engine 31, Engine 8, Ladder 31, Ladder 23, RAT 32, Rescue 46,
Dist. 4 and Dist.1 respond to 3500 Madison for a building on fire, Fire Zone B assigned for
communications.
• Engine 31, Engine 8,Ladder 31, Ladder 23, RAT 32, Rescue 46, Dist. 4 and Dist.1 all
switch to Command B via portable radio, the apparatus radio remains on main
dispatch and will be the method of providing size-up information to dispatch and all
responding units. The scan knob is turned off on each portable radio.
F. If at any time a CFD unit needs to communicate with a fire dispatcher, i.e. provide initial size up
at an incident scene, request Medic unit for transport, or any other request for assistance or
resource needs, the CFD member must switch their radio to Main Dispatch and state their
needs.
G. If at an emergency scene and communications become difficult due to building
construction, the incident commander may advise units to switch to the high rise talkgroups
found in the 800 radios. See Proc. 701.35. This may assist in providing clear and understandable
communications.
• This should be used only as a last resort, due to the fact that such a change takes a
user off of the 800 trunked system, thereby losing all of the emergency features.

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701.19 Out Of The City Radio Procedures
A. CFD units are to remain off of all county talk groups unless assigned by city or county dispatch
personnel
B. When responding to a mutual aid request by a county agency, the CFD unit be will
given a county talk group assignment along with pertinent dispatch information
C. A county dispatcher in conjunction with a CFD dispatcher will handle emergency button
activations on county talk groups.

701.21 Off Duty or Single Special Event Radio Procedures
A. When opening a detail for a special event, it is best to contact Fire Dispatch via TELEPHONE.
B. Members working single special event details can identify by using their badge number on the
radio.
C. If a member, while off duty, comes upon an emergency scene and has radio traffic regarding the
incident, the member shall identify by using his/her Badge Number.
Example: Badge#173 to CFD dispatch,
GO ahead badge #173.
I would like to report a 2-car accident at 1700 Linn St. with injuries.
That is clear #173 companies will be dispatched 1700 Linn St. for
the reported accident.
701.23 Emergency Button Activation
A. All CFD ratios are equipped with an emergency button feature. The use of the Emergency
Button feature should be considered a LAST RESORT. Transmitting a MAYDAY, ASSISTANCE
or BACK UP request is preferred as this allows those in need of assistance to clearly state
where they are and what they need.
B. When the emergency button is depressed, the following actions occur within the CFD radio
system:
1. The button must be depressed for 1.5 seconds to activate.
2. The user’s radio beeps and displays an EMERGENCY message and color coding
3. The user’s radio remains on the current channel and does not automatically
transmit (No hot mic).
4. The emergency radio has priority over other radios on the channel and when
transmitting, takes control of the talkgroup from any other radio.
5. Other radios on the same talkgroup will receive a series of beeps and a color coded
message on their display screens. This message will include the radio alias (name).

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C. When the IC or assigned Division/Group Supervisor receives an emergency button activation
they should attempt to contact the owner of the activated radio. If there is no contact with
the radio holder after two attempts to contact, the IC should initiate Mayday procedures as
listed in 202.08 of the Operations Manual.
D. Fire Dispatch also receives emergency button activations from any radio on the following
talkgroups in the CFD 800 MHz radio system.
1. Main Dispatch
2. All Command Channels
3. All Staging Channels
4. Fire Alarm Talkgroup D8
5. All EMS Channels (Entrapment, Highway, Major Medical, Triage Treatment,
Transport)
6. SOC Channels (SOC, SOC Tac 1, 2,3)
7. Tac 1, 2, and 3 in each Fire zone
8. All Event Channels (F1 through 5)
9. CMA 1 through 8
E. This alert allows the Fire Alarm Dispatcher to see the alias of the radio and what talkgroup
the radio is on. The dispatcher can hear and talk to the emergency radio on this talkgroup as
well. Upon receipt of an emergency button activation, the Fire Alarm Dispatcher should take
the following actions:
1. If the radio is assigned to a working incident such as a fire, the dispatcher should
contact the IC, reporting the radio ID, and the talkgroup in question. The Dispatcher
should then standby for further direction from the IC
2. If the radio is assigned to a smaller incident, the dispatcher should make TWO
attempts to contact the radio. If no response, the Dispatcher should consider this a
“Firefighter Needs Assistance” run, and take action according procedure.
3. If the radio is not assigned to an incident, take action as described in #2 above, and
follow up with a telephone call to the company’s quarters.

701.25 Radio Procedures for Fire Investigators and Specialists

A. Plainclothes Fire Investigators, Specialists, and Fire Prevention personnel are to follow the
following radio procedures to ensure officer safety. The initial request for status checks may
be received via telephone to the fire dispatch center.
1. All personnel shall notify dispatch via radio when they arrive on scene.
Example: Car 510 on scene on Vine St.

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2. All personnel shall notify dispatch via radio when they are in service from the scene.
Example: “Car 510 in service from 1500 Vine.”
3. All personnel shall notify dispatch via telephone or radio when they are going into a
potentially hazardous situation.
Example: “Be advised that Car 510 and Car 511 are going to be leaving their
vehicles in the 900 block of State Avenue, will advise.”
4. All personnel shall notify dispatch via telephone or radio when they feel they need
to be monitored at prescribed intervals.
Example: “This is Car 510, I will be in the area of 3400 Rockdale, I need a status
check every 15 minutes.”
5. Fire Dispatcher will either add the investigator to a current detail, or create a new
detail for this instance.
B. The requester must answer all status checks.
C. If dispatch does not receive an answer after a status check requested by an individual:
1. Request a police unit to respond also. Use the BACKUP incident type for the police
and upgrade the priority from 1 to 1P. Also, in the text of the run, notify the police
that the investigator(s) is in plain clothes.
2. Dispatch the closest fire unit (engine, truck, Medic, or district chief, etc.)
3. Notify the District Chief.
D. All personnel shall notify dispatch via radio when the status checks are to be discontinued.
Example: “This is Car 510, discontinue my 15-minute status checks.”

701.27 Emergency Police Assistance
A. When the physical safety of Firefighters is in danger or a serious threat to their safety exists due
to a physical assault or threatened assault, the call for Police assistance shall be transmitted in
the following manner:
State unit identification on the radio – Example: “Engine #5 Emergency, firefighter
needs assistance at 5th and Vine".
B. The dispatcher will immediately relay the call to the Police.
C. USE OF THE EMERGENCY BUTTON SHOULD BE CONSIDERED ONLY AS A LAST RESORT
D. The dispatcher will immediately relay the call to the Police.
E. The phrase "Firefighter Needs Assistance" shall be reserved for situations where the physical
safety of on-scene Firefighters is in danger. In situations when police “Assistance is not
necessary, but you do need Police to respond quickly due to potential danger, use the word
“Backup” for requesting Police Response.
F. “Backup” will be dispatched without delay (usually one or two cars).
G. Examples of the use of “Backup” would be:

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1. When you want to convey a potential situation to the dispatcher without going into
detail due to a hostile environment.
2. When you cannot treat an assault victim due to an assailant still on the scene.
Unit: “Engine 32, Backup”.
Dispatcher: “OK Engine 32 Backup, Forest & Burnet”.
H. The use of either term “Assistance” or “Backup” on the radio is considered emergency traffic
and will give that unit priority until emergency traffic is cleared.
701.29 High Rise Communications System
A. Many high-rise structures have repeater systems installed. A key is used to activate the
repeater system at the Control Box in these buildings. The fact that a repeater is installed, the
location of the key and control box, as well as other information about the radio repeater
system will be noted in the building pre-plan. Each high-rise structure that has a radio
repeater system will have installed a system consisting of radio repeater, an antenna and cable
and a control box or panel with control wires to the repeater. Several one owner high-rise
structures may be covered by one repeater system. Usually, the repeater covering multiple
structures will have control boxes in each of the structures to activate the one repeater.
B. The interior radio repeater will remain silent until the incident commander activates it by use of
a key or switch from a control panel or box. Some control panels or boxes will be installed in an
area that is controlled by building management where the Fire Department may order
activation and channel selection. The University of Cincinnati main campus has an 800 MHz
radio system and the repeater is activated at all times. High Rise R1 is monitored by UC dispatch.
The control panel or box will have capability to select one of two channels for the Fire
Department's use. Some systems will have indicator lights to show which channel is activated;
others may not. The selection of channel or Motorola equipment will be from the first panel or
box activated, and the key used may be locked in the panel. A second panel in the same system
may override the first channel selection from the first panel. Therefore, when an indicator light
on the control box shows one channel has previously been selected, do not override the channel
selection without orders from the incident commander.
C. Activation of the interior radio repeater is accomplished by obtaining a key from a glass covered
box mounted next to the control panel or box or from the District Chief. If the control panel or
box is in an area controlled by building management, order the activation accomplished by the
attendant.

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D. The repeaters will have two dedicated channel frequencies installed. Two channels allow two
emergencies to be handled in the same area without interference between fire operations. The
repeater system will have an antenna and cable installed so that adequate coverage will be
maintained. Adequate coverage consists of: Inside every elevator, elevator lobby, and entrance
to each enclosed exit stairway. Industry professionals are assuring the Fire Department that
adequate coverage of the above locations should give us good reception throughout most highrise buildings.
E. Company Officers will be required to become familiar with these systems and notify the District
Chief and other companies as part of normal pre-fire planning in accordance with Section
202.02 of the Operations Manual.
F. District Chiefs are to coordinate drills on these systems with building management during nonbusiness hours to familiarize Fire Officers with the function and operation and desired during
emergency operations.


=== 702 Telephone Procedure ===
TELEPHONE PROCEDURES
Section 702
Rev.3/15
Page 1 of 3
Chapter VII Reports and Communications
Subject 2 Telephone Procedures

702.01 Objective
A.

To regulate the use of Fire Department telephones.

B.

To explain the Fire Department Telephone System.

702.03 Types of Fire Department Telephones
A.

Each fire station is equipped with two telephone systems.
1.

A centrex system directly linked to the City Hall Centrex System
(department telephone).

2.

A station telephone (outside telephone).

B.

The centrex telephone (department telephone) shall be used exclusively for
official Fire Department business.

C.

The station telephone (outside telephone) is used for personal calls but limited to
a 20 minute duration. This telephone system may be used as a backup for the
centrex system.

D.

Department cell phones are issued to 40 hour members as the Fire Chief deems
necessary.

702.05 Emergency Telephone Calls to the Fire Alarm Office.
A.

Most emergency messages will be transmitted to Dispatch via the radio.

B.

The centrex telephone line 263-8180 to Dispatch is a second priority line. All
emergency lines are cleared before internal calls are answered. If there is a need
to make an emergency call to the Fire Alarm Office dial 9-911 from a centrex
telephone. To report a fire or other emergency while out of quarters, and not in
radio contact, dial 911.

702.07 Answering Telephones
A.

Telephones shall be answered promptly giving priority to alarms being
transmitted.

B.

The centrex telephone system (department telephone) shall be given priority over
the pay station telephone (outside telephone).

C.

When answering either telephone, state your Company or District, or Bureau first,
immediately followed by your rank and last name.

TELEPHONE PROCEDURES
Section 702
Rev. 10/13
Page 2 of 5
D.

Centrex telephone (department telephone) calls shall be limited to the minimum
duration needed to conduct Fire Department business.

702.09 Listed below are pay station and internal telephone system numbers for each
station.
A.

Internal telephone system numbers all have the 352 OR 357 prefix which is
omitted when dialing from any City of Cincinnati System (Centrex) telephone to
another Centrex telephone.

Eng. 2, L-14
Eng. 3, L-1
Eng. 5
Eng. 7
Eng. 8
Eng. 9
Eng. 12
Eng. 14, L-7, R-14, Sq.52
Eng. 17, L-6
Eng. 18, L-3
Eng. 19, L-4
Eng. 20, L-5
Eng. 21, L-13
Eng. 23, L-9
Eng. 24, L-10, R-24
Eng. 29, L-2
Eng. 31, L-16
Eng. 32, L-12
Eng. 34
Eng. 35
Eng. 37
Eng. 38, R-38
Eng. 46, R-46
Eng. 49
Eng. 50
Eng. 51

CENTREX
352-2302
352-2303
352-2305
352-2307
352-2308
352-2309
352-2312
352-2314
352-2317
352-2318
352-2319
352-2320
352-2321
352-2323
352-2324
352-2329
352-2331
352-2332
352-2334
352-3435
352-2337
352-2338
352-2346
352-2349
352-2350
352-2351

OUTSIDE
948-9731
721-9509
721-9746
231-9830
531-9486
281-9237
541-9640
762-9335
921-9722
871-9923
281-9264
541-9646
921-9811
961-9767
921-9720
721-9233
871-9947
281-9239
281-9080
661-9868
921-9690
541-9645
871-9940
271-9754
941-9841
541-9644

B.

If a request is received from a citizen for the location of the nearest fire station,
refer them to the Fire Prevention Bureau.

C.

If the telephone number of a fire station is requested by a citizen, first determine
that the call is not an emergency. If it is not an emergency, give the caller the pay
station (outside) telephone number. Centrex numbers shall not be given to
civilians.

D.

Consult the City of Cincinnati, Municipal Telephone Directory for telephone
numbers of other city departments, Departments, and agencies.

TELEPHONE PROCEDURES
Section 702
Rev. 10/13
Page 3 of 5

702.11 Dialing Telephone Numbers Outside The City Of Cincinnati Centrex System
A.

When dialing a telephone number outside the City Centrex System, it is necessary
to dial "9" first, wait for a dial tone then dial the 7 digit number.

702.13 Long Distance And Toll Calls
A.

Long Distance or Toll Calls made from the centrex telephone system may require
approval by a District Chief or higher ranking officer, and a long distance
telephone call form submitted. Persons who cannot make long distance calls from
their telephone, must get permission to make a long distance call from a telephone
having the capability.

B.

All long distance and toll calls will be routed through the System 85/75 network
for Automatic Route Selection processing and billing purposes.
CENTREX TOUCHTONE USERS
Dial 9 + 1 + Area Code + 7 Digit Number. You will hear 3 beeps and another
dial tone. At this point, enter your 4 digit extension number. The call will then be
completed.

702.17 Call Forwarding
A.

District and Staff Telephones are equipped with call forwarding. When these
lines are in use, or are not answered after three rings the call is automatically
forwarded to another line. (District phones are forwarded to the Firehouse line.)


=== 703 Dispatch Procedures Updated 8-13-19 ===
PROCEDURES MANUAL
SUBJECT: Reports & Communications - Dispatch Procedures
NUMBER:

APPROVED:

703
FIRE CHIEF

TYPE: Procedure
Page 1 of 23

703

EFFECTIVE DATE: 8/2019
REVISED DATE: 8/2019

Dispatch Procedures
A. Purpose
1. Establish Fire Department policy regarding emergency response.
2. Provide effective and efficient response to emergency calls.
B.

Policy
1. The response assignments prescribed in this chapter shall be dispatched at
all times, unless permission to change is authorized by the Fire Chief,
Duty Chief or Assistant Chief of Emergency Management.
2. The member on watch shall remain alert receiving messages from the Fire
Dispatcher, relaying alarms and information to the Officer(s) in quarters.

3. Companies shall respond as dispatched. Any response made outside of
normal dispatch procedure may be required to be justified in writing on a
Form 47.
C.

Emergency Dispatching By Fire Dispatcher
1. When an alarm is received, the Dispatcher will immediately notify
responding Companies via the station alert system, CAD Display and
dispatch printer, sending units as prescribed in this chapter and repeating
the address.
2. Announce the dispatch on Fire Department Radio, repeating the address.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
SECTION 703
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Page 2 of 23

D.

3. All Companies shall acknowledge via PMDC or radio. The
Communications Dispatcher will call, by radio, any dispatched company
that has not acknowledged.
4. When the regularly assigned complement for an alarm is not available for
dispatch, the Companies required to fill the complement will be directed to
respond in the same manner.
5. Following the dispatch of Companies, the Dispatcher shall broadcast over
the radio any additional information which will aid field units in carrying
out their mission.
a. Only Life Safety information delivered by the Dispatcher will
require a response from the first-in-company. Life Safety
information will also be broadcast over the assigned talk group
(FG channel).
b. For One-Alarm (STRUCT) dispatches, fire dispatchers will
announce the RAT and Safety Engine assignments and ask for
confirmation from the assigned companies. If no response, the
Fire Dispatcher will notify the responding District Chief with the
assignments.
6. Dispatchers will monitor the Command Talk Group on the following types
of incidents:
a. Still Alarms (STILL)
b. One- Alarm dispatches and all working fires (STRUCT).
c. Confirmed Entrapments
d. Haz Mat Incidents (CHEMF)
e. Technical Rescue Incidents (COLLAPS, TRENCH, etc.)
f. EOD Incidents (BOMB)
g. Aircraft Emergencies (AIRF)
h. As requested by the Incident Commander
7. Emergency medical responses will be preceded by a high-low, “tweedle”Alert 2 tone.
8. All radio broadcasts of dispatches for all fires and automatic alarms will
be preceded by a solid tone – Alert 1.
9. Extra Company response, severe weather, low priority runs such as a
hydrant leaking, salvage, wires down, lock in/out, or any message to all
Companies will be preceded by a beeping - Alert 3 tone.
10. All Companies will be notified by radio, teletype, CAD, PMDC, or station
alerting system whenever the station alerting system, CAD or PMDC
systems are out of service or returning to service.
Receiving Alarms at Quarters-Watch Duties
1. The House Officer is responsible for assigning a member to watch duty at
all times throughout the tour.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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2.

The member on watch is responsible for:
a. Monitoring the radio and telephone
b. Notify Officer of working fires
c. Notify Officer of pertinent water and hydrant issues
d. Ensure members are notified and report to the apparatus for runs.
e. Ensure firehouse is secure at all times.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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E.

Apparatus Responses by Incident Type

Cincinnati Fire Department
Apparatus Responses by Incident Type

Other EMS Codes are used and not listed here
CODE

DESCRIPTION

RESPONSE

ACCIF

TRAFFIC ACC-INJURIES

1E or 1T (If on interstate/hwy, send add'l truck or closest
co w/police)

AIRF

AIRPLANE CRASH

3E 2T 2HR 2D SO2 1MT ARF18 1ALS

ASSLTF

ASSAULT - INJURIES

1E or 1T w/Police

BIOHZF

BIO/CHEMICAL THREAT

1E 1D 2HR HZ14

BLDGF

AUTO ACC/CAR HIT
BLDG

1 E 1T 1HR

BOATF

BOAT FIRE ON RIVER

2E 1T 1D SO2 2HR 1B 2ZB -fire units use FTA11

BOMB

BOMB REMOVAL

1E 1T 1D 1MT 1 ALS E14B -

CALARM

CARBON MONOXIDE
ALARM

1T or 1E

CHEMF

CHEMICAL SPILL

3E 2T 2D SO2 2HR HZ14 1MT 1ALS 1F

CHEMI

CHEMICAL/INVESTIGAT
E

1E or 1T 1D SO2 1HR -

COLAPS

COLLAPSE STRUCTURE
OR TRENCH

3E 2T 1D SO2 2HR 1MT 1ALS 1TT 1MCU

COSICK

CARBON MONOXIDE
W/SYMPTOMS

1E 1T 1D 1MT 1ALS

CUTF

CUTTING

1E or 1T 1MT 1ALS w/Police

DETAIL

SPECIAL ASSNMNT

OOS Code

DROWNF

DROWNING-LARGE
BODY OF WATER

2E 1T 1D SO2 2HR 1MT 1B 3ZB 1ALS - fire units use
FTA11 as FG

EMS

MEDICAL EMERGMINOR

1E or 1T

FADV

FIRE ADVISED
COMPLAINT

No response

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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FALARM

AUTOMATIC FIRE
ALARM

1E 1T 1D (District not dispatched on general alarms)

FDRILL

FIRE DRILL - FYI

No response

FRO

FIRE REPORTED OUT

1E 1T 1D

FSERV

FIRE RMS

No response

FTRACC

FIRE EQUIPMENT IN
TRAFFIC ACCIDENT

SO2

FUMES

FUMES

1E 1T 1D

GAS1

MINOR GASOLINE SPILL

1E

GAS2

MAJOR GASOLINE
SPILL

3E 2T 1D SO2 2HR HZ14 1MT 1ALS 1F

HIRISK

HIGH RISK SWAT
NOTIFY

No response-Standby

HYDR

FIRE HYDRANT
LEAKING

1E

INACTF

INACTIVITY ALARM

1E or 1T

INFOF

TELETYPE MESSAGE

No response

INVEST

INVESTIGATION

1E or 1T or 1D

LOCK

LOCK IN/LOCK OUT

1T

MENTIF

MENTALLY IMPAIREDINJURIES

1E or 1T

MUTUAL

MUTUAL AID FIRE
RESPONSE

1E 1T 1D

OUTDR

OUTDOOR FIRE

1E

OUTLET

SPARKING OUTLET

1T or 1E

PDOAF

POSSIBLE DOA

1E or 1T 1MT 1ALS

PERDWF

PERSON DOWN AND
OUT

1E or 1T

PHELPF

PO NEEDS ASSISTANCE

1E or 1T

POSTAF

POST OFFICE-BIOHAZ
ALARM

3E 2T 1C 1D SO2 2HR HZ14 1MT 1ALS 1DCN

RAPEF

RAPE WITH INJURY

1E or 1T w/Police

RIVERF

RIVER EMERGENCY

1E 1D 1B (Boat 3) - fire units use FTA11 as FG

ROBBIF

ROBBERY WITH INJURY

1E or 1T w/Police

SALV

SALVAGE

1T

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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SHOOTF

SHOOTING

1E or 1T 1MT 1ALS w/Police

SIG500

GREATER CINTI.
AIRPORT CRASH

2E (E03 & E17) 5MT 1D SO2 1HR 1ALS 1C

STILL

STILL ALARM

2E 2T 1D 1HR

STRUCT

STRUCTURE FIRE

3E 2T 1SE 1RAT 2D SO2 1MT 1ALS 1HR

STUCK

STUCK ELEVATOR

1T 1HR

SUICF

SUICIDE

1E or 1T w/Police

SWAT

SWAT OPERATION

1E 1MT 1ALS 1D

TASER

POLICE TASER
ACTIVATION

1E or 1T

TRAP

PERSON(S) TRAPPED
INCLUDING VEHICLE
ON TOP OR SIDE

2E 1T 1HR 1D SO2 1MT 1ALS - If on interstate/hwy,
send add'l truck or closest co, w/police

TRAPF

ENTRAPMENT OTHER
(FIRE ONLY RESP)

2E 1T 1HR 1D SO2 1MT 1ALS - If on interstate/hwy,
send add'l truck or closest co, w/police

TRK

HEAVY VEHICLE FIRE

2E 1T 1D 1HR 1FP

VEH

SMALL VEHICLE FIRE

1E – If on interstate/hwy. send add’l engine and truck

WALKIN

FIRE HOUSE WALK IN

1E or 1T

DEFINITIONS
ALS

Paramedic Supervisor

ARF

ARFF Unit

B

Boat

C

Duty Chief

D

District Chief

DCN

Decon Unit

E

Engine Company

FP

Foam Unit / Pumper

HR

Heavy Rescue

HZ

Haz Mat Unit

MCU

Mass Casualty Unit

MT

Medic Transport Unit

SE

Safety Engine

SO2

Safety Officer

T

Truck Company

TT

Trench Trailer

ZB

Zodiac Boat

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
SECTION 703
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Page 7 of 23

F. Extra Company and Extra Alarm Responses
1. Whenever possible all communication with the Communications
Dispatcher will come through Command.
2. The fire station alert system will sound in all firehouses to notify all
Companies of extra alarms and the fire companies being dispatched.
3. When the Incident Commander is requesting an additional alarm, the
request may come in two (2) forms:
a.

“Dispatch the balance of the _____-alarm.”

b.

“Dispatch the _____-alarm.”

c. For example; the Incident Commander had previously asked for an
additional Engine and a Truck following the first-alarm. If he then
requests the” balance of the second-alarm”, the IC would only
receive, 1- Engine, 1- Heavy Rescue, 1-ALS Supervisor, 1- Medic
Unit. If he requests the “second-alarm”, he would then receive the
full compliment regardless of what he had previously requested, 2Engines, 1-Truck, 1- Heavy Rescue, 1-ALS Supervisor, 1- Medic
Unit.
4. Extra Alarm Compliment (Fire Companies) should remain consistent with
an additional two (2) Engines, and one (1)) Ladder per alarm as they
escalate. There is no cap on the number of alarms that can occur at an
incident. For example the sixth-alarm, 2- Engine Companies and 1Ladder Company would be dispatched.
5. A third Operations District Chief will be dispatched on the third-alarm.
An All-Call Staff District Chief responding on the third-alarm will be
directed by Dispatch to backfill one (1) of the vacant Districts.
6. Once a building has been determined to be a high rise building and there is
a confirmed “working” fire in the building, all additional alarms will
consist of the following units being dispatched:
a. Second Alarm High Rise response will consist of:
i.

4 - Engine Companies

ii.

2 - Ladder Companies

iii.

1 – Heavy Rescue Company

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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iv.

1 – District Chief

v.

1- EMS Supervisor

vi.

1 – Medic Unit

vii. 1- Command Van (if in-service)
viii. All Call Page
b. All Additional alarms will consist of four (4) Engine Companies
and two (2) Ladder Companies
7. Outside normal business hours, the Duty Chief and the Operations
Assistant Chief will be notified and will advise if responding to fires
GREATER than one-alarm.
8. An ALS Supervisor will be dispatched on all one-alarm dispatches,
Cardiac Arrests, Entrapments, hazardous materials incidents, SWAT
incidents, upon request of Air Care when three (3) or more medical units
are requested at an incident, or when requested by any unit.
9. A second ALS Supervisor will be dispatched on the second-alarm to assist
with EMS, Rehab, Triage, Treatment, and Transportation Support.
10. A Medic Unit will be added to each additional alarm to assist with EMS,
Rehab, Triage, Treatment, and Transportation Support.
11. On all two-alarm high rise fires and all other three- alarm fires, the Fire
Dispatch will activate the "All Call" paging system. The following staff
personnel will respond when available:
a. Fire Chief (Car 1)
b. All Assistant Fire Chiefs (Cars 2-6)
c. Resource Management District Chief (Car 201)
d. Operations District Chief (Car 301)
e. EMS District Chief (Car 302)
f. Special Operations District Chief (SOC / Car 303)
g. Training Bureau District Chief (Car 401)
h. Risk Management District Chief (Car 402)

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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i. Fire Prevention Bureau District Chief (Car 501)
j. Emergency Management District Chief (Car 601)
k. Apparatus & Fire Equipment Maintenance Captain (Car 211)
l. EMS Bureau Captain (Car 311)
m. Training Captain (Car 411)
n. FIU Captain (Car 513)
o. Communications Captain (Car 611)
p. On-Call Fire Investigator
q. The following non-staff personnel shall be notified:
i.

Medical Director

ii.

Fire Department Chaplains

iii.

IAFF Local 48 President

12. When an Engine and a Ladder Company are both available in quarters the
Ladder Company will be responsible for all EMS incidents at the fire
station (walk in), keeping the Engine Company available for other
responses.
G. Unmanned Special Equipment
1. When Companies in charge of the following special equipment receive a
notice to respond to an emergency call, the entire Company will respond
with the special equipment and their regular apparatus unless the Incident
Commander gives specific instructions to the contrary. It is recognized
that there may be occasions where the response of both regular and special
apparatus may not be in the best interest of the operation:
a. Fire Boats
b. ARFF-18
c. Zodiac Boats
d. Foam Units
e. Decontamination Units

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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f. Mass Casualty Units (MCI)
g. Explosive Ordinance Disposal Unit (EOD)
h. Ranger ATV Trailer
i. Trench Trailer
j. Haz Mat Unit
k. Light Plants
l. Water Tanker
m. Gator 18
2. The Fire Dispatcher will announce by radio transmission the exact
equipment that is responding to the emergency.
H. Non-Emergency Calls
Calls for overcrowding, locked or blocked exits, etc. the dispatcher will
notify the appropriate District Chief by phone.
I. Move-Ups
1. Whenever three (3) or more Companies in the same area are anticipated to
remain out of service or a firehouse is going to be left empty for an
extended period of time (approximately 30 minutes or longer), the
move-up process shall be initiated. The objective of move-ups is to keep
one (1) Company in as many firehouses as possible in order to facilitate
the earliest possible response to as many locations as possible. For this
reason, move ups will primarily consist of moving one (1) Company from
a double house.
2. On weekends, Holidays or after normal business hours, Dispatch can
consult with an in-service District Fire Chief to assist with the assignment
of move-up Companies to ensure proper coverage throughout the City.
Note: An in-service District Fire Chief should contact Dispatch to initiate
the move-ups if the above condition(s) exist, if Dispatch has not already
initiated them.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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3. Priority Order of Move-Ups:
a. The first Companies to be used for a move-up should come from
the following list of Companies:
i.

Engine 3, Engine 17, Engine 18, Engine 19, Engine 20,
Engine 23, Engine 24, Engine 29, Engine 31, Engine 32,
Engine 35

ii.

Ladder 17. Ladder 19, Ladder 23, Ladder 24, Ladder 29,
Ladder 32, Ladder 35

b. Once all the firehouses listed above have decreased to one (1) Fire
Company, the following Companies can be utilized as move-up
Companies. Note: Using these Companies will leave firehouses
vacant, with the exception of the 2’s House.
i.

Engine 5, Engine 9, Engine 12, Engine 21, Engine 34,
Engine 37, Engine 46

ii.

Ladder 2

c. The following Fire Companies should not be moved up:
i.

Engine 2, Engine 7 , Engine 8, Engine 14, Engine 38,
Engine 49, Engine 50, Engine 51

ii.

Ladder 3, Ladder 18, Ladder 20, Ladder 31

d. Note: If Engine 18 and Ladder 18 (both companies) will be out of
service for 30 minutes or more, the Company Officer or District
Chief shall notify the Fire Dispatcher. Priority shall be given to
Companies that normally respond to Lunken Airport on the first
and second alarms as the move-up Company.
4. The Fire Dispatcher shall notify the Operations Assistant Fire Chief and
the Duty Chief when there are less than twelve (12) remaining Engine
Companies or less than six (6) remaining Ladder Companies. They may
request a recall of off duty members to place a spare Fire Company inservice to backfill firehouses.
5. During very large scale incidents, the Fire Chief, the Operations Assistant
Fire Chief or the Duty Chief may request mutual aid Companies to
backfill firehouses.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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6. If a major fire or emergency is expected to last through shift change, and
all Companies are expected to remain out of service on the emergency
scene, then any move-up Companies which have been relocated to cover
the affected area will remain in move-up quarters through shift change and
be relieved by oncoming members of their own Company in the move-up
quarters.
7. Oncoming units will depart from their own quarters at 0700 and the off
going unit will be entitled to over time for the interim while they are
awaiting relief and returning to their own quarters.
8. If an incident, which required move-up Companies to re-locate, is being
brought under control by 0630 hours, Dispatch shall ask the Incident
Commander if Fire Companies will be relieved on the scene, and if
move-up Companies can be returned to their own quarters prior to 0700
hours.
9. Whenever move-ups are in place, the closest Company will be dispatched
to single Company incidents, unless the incident requires a specific type of
apparatus.
J. Premise History
1. The CAD System allows a notation to be attached to any given address on
any subject or problem associated with it.
2. The notation is called the PREMISE HISTORY and automatically appears
on any incident that occurs at the given address or within the same
hundreds block as the given location as specified. For instance, after a
false run to 4467 Kellogg, a Premise History might be inserted to show,
4400 Kellogg, Repeated False Calls About A Brush Fire, with the
specification of vicinity location. A warning about a dangerous condition
in a building would be listed at a single location.
3. Long term premise histories: Officers should be encouraged to submit
premise histories to advise all members of important address information
and/or any information that could impact firefighter safety at a specific
address.
4. To enter a long term premise history, the requesting Company officer
should fill in the “Premise History” application via the CFDWEB. Give a
specific location for a single address history, or the desired block for a
vicinity history. The appropriate District Chief then needs approve the
premise history via the CFDWEB.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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5. Fill in the desired text in the "Premise History " comments area and
K. Notifications required to be made by Dispatch are as follows:
1. The Duty Chief and the Operations Assistant Chief will be notified by the
Fire Dispatcher in the following situations:
a. Request for extra Company and all extra alarm fires.
b. Major accident involving Fire Apparatus.
c. Working hazardous materials incidents.
d. Fire Fighter Death.
e. Civilian Fire death.
f. Death of an on duty police officer.
g. Request for mutual aid.
h. SWAT operations.
i. Impending or actual civil disturbances.
j. Reports of severe weather conditions (warnings only).
k. Bomb unit response.
l. Fire fighter being arrested.
m. Activation of disaster network.
n. Signal 500 at Greater Cincinnati Airport.
o. Any level 2 or 3 Hazardous Materials incident in Cincinnati
region.
p. Mass casualties (more than 5 ALS patients, or more than 10 total
patients).
q. Whenever requested by a District Chief including, but not limited
to:
i.
ii.
iii.
iv.

Serious firefighter injuries
Serious civilian injuries at fires
Firefighter being assaulted
Serious discipline problems

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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2. The Duty Chief / Operations Assistant Chief will then notify the Fire
Chief or Acting Fire Chief of these notifications when appropriate.
3. The Duty Chief or appropriate Assistant Chief need not be notified, but
the appropriate Assistant Chief shall be properly notified by the District
Chief at 0800 hours on the next regular working day in the following
situations:
a. Minor accidents involving fire apparatus (Administrative
Services).
b. Apparatus mechanical problems (Administrative Services via the
Supervisor of Fire Equipment Maintenance).
c. Change in apparatus status; e.g. placing spare in service
(Administrative Services via the Supervisor of Fire Equipment
Maintenance).
d. Water off affecting operations (Operations).
e. Assignment of extra companies due to water problems
(Operations).
f. Disciplinary problems (Training and Personnel).
4. The Fire Chief and City Manager's Office will be notified of the following
situations:
a. Fire fighter death or serious injury.
b. Extra alarm fires.
c. Major accident involving fire apparatus.
d. Working hazardous materials incidents.
e. Death of on duty police officer.
f. Request for mutual aid.
g. Impending or actual civil disturbances.
h. Fire fighter being arrested.
i. Mass casualties (more than 5 ALS patients, or more than 10 total
patients).
j. Civilian fire death or serious injuries at fires.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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k. Firefighter being assaulted.
l. Serious discipline problems.
m. Signal 500 at Greater Cincinnati Airport.
n. Whenever requested by a District Chief.
5. The Mayor will be notified at the discretion of the City Manager.
6. Notifications to be made by Dispatch for fire deaths will be made via the
"All Page" page group.
7. Page Groups:
a. Fire Dispatch will make standard notifications to various sections
of the Department via page groups which activate text pagers and
send SMS text messages to phones. Page groups are maintained by
the Communications Bureau. Members are added to page groups
as needed and approved by the Assistant Chief of the Emergency
Management Division.
b. Page Groups are as follows:
i.

Working Fire – Activated after a confirmed working fire
or other longer duration incident.

ii.

SOC -- Activated for confirmed special operations
incidents:
1. Aircraft Emergencies (AIRF)
2. Biochemical Threat (BIOHZF)
3. Boat Fire on the River (BOATF)
4. EOD or Bomb runs (BOMB)
5. Chemical Spill (CHEMF)
6. Chemical Investigation (CHEMI)
7. Technical Rescue incidents (Trench, high angle,
collapses etc) (COLAPS)
8. Drowning large body of water (DROWNF)
9. Major Gasoline Spill (GAS2)

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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10. Post Office Biohazard (POSTAF)
11. River Emergency (RIVERF)
12. Greater Cincinnati Airport runs (SIG500)
13. Confirmed Entrapments (TRAP & TRAPF)
iii.

ALL PAGE – notifies all administrative personnel and
other affected parties:
1. Extra Alarm Fires
2. Fire fatalities
3. Severe weather alerts
4.

Disaster situations

5. Signal 500 at CVG
iv.

Boone County Dispatch (Boone County Water Rescue)
1. Boat Fires on River (BOATF)
2. Drowning on River (DROWNF)
3. River Emergencies (RIVERF)

v.

Environmental Crimes on Call Staff
1. Airplane Crash (AIRF)
2. Signal 500 (SIG500)
3. Request of District Chief or Company Officer on a
spill or Haz Mat Incident

L. Emergencies Reported to Companies
1. When a citizen reports an emergency by coming into the fire station:
a. Get the necessary information
b. Sound the alarm bells and notify via PA system.
c. Send in-house units that should respond, notifying Fire Dispatch
by radio.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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M. Fire Department Command Van
1. The Fire Department has a Mobile Command Vehicle #35 for Fire use at
major emergencies and special events. It is stationed at Engine 35’s
quarters and assigned to Engine 35's custody.
2. It is designed to respond to any incident that is projected to last 6 hours or
longer, but can be requested anytime as it is needed.
3. Procedure for Ordering Mobile Command Vehicle:
a. The Fire Chief, Assistant Chiefs, and the Incident Commander
may order the Van in service.
b. The Communications Dispatcher will be notified of the need for
the Mobile Command Vehicle so they can dispatch the proper
personnel. Engine 35 may be at a fire and not available; they
would then notify the closest available Company to respond.
c. Should a situation arise where no fire personnel are available to
respond, the Apparatus Supervisor Captain will be notified to
respond with the Mobile Command Vehicle.
N. Alpha Page Test
The "All Call" function of the Alpha page system will be tested on Fridays
at 1600 hours. A successful test will be acknowledged by the assigned
Duty Chief or Assistant Chief of Operations.
O. Response Levels
1. CAD is capable of various levels of response, designated A, B, & C, etc.
Response Levels will be changed at the discretion of the Dispatch
Supervisor. Any change of response levels will be broadcast on Main
Dispatch channel and on the Teletype system.
a. Level A is programmed for normal operating condition. During
normal operation dispatch for structure fires will always be:
i.

3 Engines and 1 Safety Engine on first alarm - 2 Engines on
all subsequent alarms

ii.

2 Ladders and a RAT Truck on first alarm 1 Ladder on
second alarm, 1 Ladder on all subsequent alarms

b. Level B is programmed for a reduced response to be used when
activity is above normal such as two working fires, mild storm

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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activity, etc. Examples of Level B response: One Alarm - 1
Engine and 1 Ladder Company less than normal.
c. Level C is programmed to reduce response below Level B. Level
C will be used whenever the number of in service companies is
below 50% during a major incident, or during major storm activity.
Examples of Level C response: Automatic Alarms - Closest Fire
Company or One Alarm Dispatch- 1 Engine, 1 Ladder and 1
District Chief.
d. During periods of Level B or C response, it will be necessary for
Companies to modify normal activities, such as looking through
windows and doors to assure no smoke is present for alarm runs.
Do not keep a company out of service to guard wires down unless
absolutely necessary. Getting Companies back in service ASAP is
the goal.
e. Level D is programmed for one additional Engine Company
response to all one-alarms (not Automatic Alarms), such as during
periods of severe winter weather. All one-alarms responses are
then four Engine Companies and a Safety Engine on the first
alarm.

P. Storm Activity Management Plan
1. Purpose and Scope
To be initiated whenever storms or other events produce a large
volume of minor calls for service. The intent is to stack minor
emergency calls onto the local fire companies, keeping other
companies available and stationed appropriately to respond to
larger emergencies such as one-alarm fires. This plan applies to all
Cincinnati Fire Department Operations and Emergency
Management Personnel, including Fire Dispatch.
2. Activation
a. When severe weather such as a thunderstorm or tornado affects the
city, the storm plan may be activated to ensure all calls are handled
appropriately. It is advisable to activate the plan early rather than
late, so as not to completely strip resources from one area of the
city that is impacted more than others.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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b. The Storm Plan can be initiated by any of the following:
i.

Fire Chief

ii.

Any Assistant Fire Chief

iii.

Duty Chief

iv.

Any on-duty District Fire Chief

v.

EMD (Emergency Management Division) Officers

vi.

Dispatch Supervisor or Acting Supervisor

c. To begin the storm plan, the responsible party shall notify Fire
Dispatch who will begin other notifications as listed below. The
person initiating the plan should designate if the activation is for a
specific area (i.e. fire district or neighborhood) or if it is city-wide,
and list which stations are under the storm plan response
procedure.
d. Once activated, the following runs should be classified as Storm
Plan runs:
i.

Wires Down (WIRES)

ii.

Outdoor or transformer fires (OUTDR)

iii.

Water leaks, minor roof or building damage (SALV)

iv.

Unknown issues or other storm damage (INVEST)

v.

If needed, the OIC can list other run types such as Fire
Alarm (FALARM)

e. When one of these run types is received, Fire Dispatch Shall assign
it to the station in the running area in which the address of the
incident is located. Runs will be dispatched on 31 MAIN DISP if
the first-in Engine or Ladder Company is in quarters. If the
Company is on a current run or AOR, runs will be stacked to the
station and the companies will coordinate with Dispatch as to
which runs they are responding. It is expected that Ladder
Companies will be the primary units to make storm runs if they are
available.
f. If a company engaged in storm responses is in the area of a critical
incident such as a fire or priority EMS incident, the company can

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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volunteer for the priority incident by calling dispatch and they will
be added to the priority run.
g. When the Storm Plan is activated, an Emergency Management
Division Officer or other staff officer should respond to Dispatch
to coordinate the response. This officer should ensure that all runs
are handled appropriately and should keep the command staff
apprised of the situation and the potential need for EOC activation
or recall of off-duty members.
3. Communications.
a.

Upon activation, all Storm Management units will be assigned a
Fire Zone (D through J) on the radio. Dispatch will monitor the
Command (channel 2) talkgroup if possible.

b. Talkgroups in this zone will be assigned as follows, beginning in
Zone I:
i.

CMND – Communications to dispatch/Duke Notifications

ii.

STAGING – As needed

iii.

TAC 1 – District 1 fireground

iv.

TAC 2 -- District 2 fireground

v.

TAC 3 -- District 3 fireground

vi.

TAC 4 -- District 4 fireground

vii. TRIAGE – Alternate Duke Notifications
viii. TREATMENT – As needed
ix.

TRANSPORT – As needed

x.

ALL CALL – Notifications from Dispatch

xi.

REPEATER 1 – As needed

xii. REPEATER 2 – As needed
xiii. SIMPLEX – On scene communications
xiv. MAYDAY – Emergency use only

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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c. Companies with multiple runs assigned will not receive each run
over the radio. They will be advised to “Check your PMDC” to see
a list of new runs. Likewise, the company does not need to call in a
final disposition of each run on the radio; they can simply close the
call on the PMDC and move on to the next incident. The company
can call Dispatch on the Command talkgroup for clarification if
needed at any time.
4. Notifications
Upon Storm Plan activation, fire dispatch shall make the following
notifications:
i.

MAIN DISP on radio (Alert 3 tone)

ii.

Teletype all firehouses

iii.

Page to All Call page group

iv.

Duty Chief (phone call) and Operations Assistant Chief

v.

Police bridge

vi.

Hamilton County EMA Duty Officer

5. Duties of All Fire Companies
a. Prepare for response
i.

Ensure adequate supplies (barrier tape, flares, etc)

ii.

Monitor local conditions (weather, etc)

b. Pay attention to “PENDING INCIDENTS” screen on apparatus
PMDC or CAD Browser in the firehouse.
c. Advise Dispatch which run or group of runs you are responding on
(i.e. “Give Ladder 3 all runs on Main St”)
d. Respond to all assigned runs as outlined in Procedures and
Operations Manuals
e. Request additional resources as needed (other companies, transport
units, police)
f. Notify Fire Dispatch when all details are complete and of any other
needed information

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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6. Duties of Fire Dispatch
a. Perform all notifications as listed below
b. Switch to Reduced Response in CAD (use “SDL” Command for
incident types listed above)
c. Stack pending incidents listed above on the Station for the District
in which the incident is located. Stack the run on the STXX unit.
This will allow everyone to see all runs by that unit instead of in a
big list. (use the “SI” Command)
d. Stack STXX runs on specific companies that are volunteering for
the run.
e. Assign a FG Talkgroup for Storm Plan operations and monitor
same if staffing permits
f. Receive requests for utility company responses. Notify utility
companies. Hold non-emergent requests and make one mass
notification if necessary. Consider using an alternate talkgroup
(TRIAGE – Channel 8) for utility notifications if staffing permits.
g. If faced with low staffing or other issues, supervisor may decide to
stack incidents and assign storm related incidents above directly to
specific first-in companies.
7. Duties of the Emergency Management Division Officer
a. Respond to Dispatch to assist in operations
b. Ensure notifications are complete as previously listed
c. Coordinate with Duty Chief and Operations District Chiefs on
need for additional resources such as Recall or EOC activation
d. Coordinate demobilization activities with Duty Chief and
Operation District Fire Chiefs
8. Demobilization
Once the situation has been deemed stabilized, operations should
return to normal as soon as practical. Companies should complete
all assigned details before being placed in normal status.
Companies should list all runs in the company diary as normal.
Companies are responsible for completing NFIRS reports for each
assigned run.

REPORTS AND COMMUNICATIONS – DISPATCH PROCEDURES
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Q. Greater Cincinnati International Airport Emergencies – Signal 500
1. A Signal 500 at Greater Cincinnati International Airport is a request for
response from all area departments. The Cincinnati Fire Department has
agreed to send Greater Cincinnati International Airport the following
Companies when requested for a Signal 500:
a. Two (2) Engine Companies, Engine 3 and Engine 17 (if available)
b. Five (5) Medic Units (if available)
c. One (1) District Fire Chief
d. One (1) Heavy Rescue
e. SO2 (Safety Officer)
f. Duty Chief and Assistant Chief of Operations
g. Special Operations Chief (SOC)
2. Responding units are to stage at the airport drill field, 2100 Tower Drive
(off Donaldson Road, east of the airport). Units will be directed from
there.


=== 704 Drug Accountability ===
DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 1 of 7
Chapter VII

Reports and Communications

Subject 4 Daily Drug Accountability and Custody

704.01 Purpose:
A.

To establish a standard approach for meeting the State Pharmacy Board
requirements for accountability and custody of all medications utilized by
the Cincinnati Fire Department.

B.

To ensure that each paramedic team is confident that each tour of duty is
begun with the standard required equipment and medications.

C.

To establish a system to track where, when, and to whom medications are
administered.

D.

To limit the liability of the fire department and its members through a
structured accountability and tracking system.

E.

Reduced costs.

704.03 Objective:
A.

To seal and secure all medications on paramedic companies and to keep
accurate records of the medication inventory.

704.05 Accountability and Custody:
A.

Company commanders, company officers, acting officers, (including nonparamedic officers) paramedic training officers, and regularly assigned or
detailed paramedics to paramedic companies will be responsible for
execution of this policy.

B.

The oncoming officer, acting officer, paramedic training officer, or
paramedic in charge will check the integrity of the breakaway seal for the
following drug storage locations:
1.

Engine Company
a.
Narcotics case
b.
Drug Box
c.
Drug Storage Locker (in station house)
d.
Children’s Hospital Pediatric Kit

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 2 of 7
2.

Medic Unit
a.
Narcotics Case
b.
Drug Box
c.
Drug Storage Locker (in station house)
d.
Children’s Hospital Pediatric Kit
e.
Drug Storage Compartment in apparatus

C.

The seal number on each storage location will be checked with last
recorded number on the drug or narcotic drug seal record sheet.

D.

At least two personnel (one must be a paramedic) will break the seal on
each drug storage location. The drug storage locker in the fire station only
needs to be opened for re-supply purposes. The seal numbers should be
verified at that time.

E.

Once opened the paramedic must check the integrity of the contents of
each container for damage, tampering, or expiration. The paramedic shall
check the levels of medications and supplies in the location and re-supply
according to levels normally carried. A standard form shall be used for
reference as to the inventory of each storage location.

F.

Reseal the containers with a new seal and record the old and new seal
numbers on the “Daily Seal Number Record Sheet”. See attached
document.

G.

Narcotics shall be kept in the drug box in a clear storage container that is
sealed. This will permit inspection of the narcotics without breaking the
seals. There is no need to break the narcotics seal on a daily basis if there
is no evidence of tampering, damage, or expiration. The current seal
number should be compared to the previous seal number and both
numbers shall be recorded on the “Daily Seal Number Record Sheet”.

H.

On Medic Units the “Daily Seal Number Record Sheets” will be kept on
the unit in a three-ring binder for easy access. A three-ring binder of
“Daily Seal Number Record Sheets” will also be kept in the drug storage
cabinet at the fire station.

I.

On Engine companies the “Daily Seal Number Record Sheets” will be
kept in a three-ring binder at the fire station for access when checking or
restocking the drug boxes. If the drug storage locker is in a remote

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 3 of 7
location in the fire station then a three-ring binder of “Daily Seal Number
Record Sheets” can also be kept in the drug storage cabinet.
J.

When “sealed” items are broken for use or restock during the tour of duty
the following procedure will be used:
1.

Medic Units
a.

2.

The crew will reseal the drug storage location and
record the new seal number in the “Daily Seal
Number Record Sheets” binder. This is usually
done while cleaning up and restocking at the
hospital while preparing for your next response.

Engine Companies
a.

The crew will reseal the drug storage location and
record the new seal number in the “Daily Seal
Number Record Sheets” binder at the fire station.
This is usually done while cleaning up and
restocking after returning to quarters while
preparing for your next response. During this delay
the officer shall ensure the drug storage box is not
left without supervision until the box can be
restocked and sealed.

704.07 Form Completion and Record Keeping
A.

There will be one form for recording seal numbers for custody and
accountability purposes:
1.

B.

Daily Seal Number Record Sheet

On the Daily Seal Number Record Sheet the following information will be
completed in this order:
1.
2.

Date:
Location
Type:

Enter the date
Fill in the appropriate location where you
are replacing a broken seal. Write Drug
Box, Narcotics, Airway, Medic Cabinet, or
Storage Cabinet in the space.

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 4 of 7
3.
4.
5.
6.
7.
8.

# M.S.
# Versed
#Fentanyl
Old Seal #:
New Seal #:
Seal Intact:

9.

Case Intact:

10

Reason:

11.

Badge #'s:

Enter the number of M.S. Present
Enter the number of Versed Present
Enter the number of Fentanyl Present
Enter the old seal number
Enter the new seal number
Write Yes or No for correct findings when
checking the seals
Write Yes or No for correct findings when
checking the seals
Check the reason the seal was broken. If a
reason exists other than those listed then
utilize the blank spot and enter the
appropriate information.
Enter badge numbers (at least two) of the
persons who checked the drugs.

C.

When the forms are full they shall be removed from the binder in the unit
or cabinet at the station and placed into a three-ring binder at the fire
station for a period of three years.

D.

All “M.S./Fentanyl/Versed Form-47” shall be kept in a separate file at the
company indefinitely.

704.09 Computer Program
A.

The computer database program for drug accountability will be utilized to
keep track of the actual drug stock for each company and will be used to
record when drugs are used according to date and run number.

B.

Whenever a drug is used on a patient it shall be entered in the computer
program with a run number assigned. The program will prompt you to
enter a run number when entering the information.

C.

Whenever a drug is found expired, damaged, used for training, etc. then a
reason must be listed in the program as to why it occurred when it is taken
from the inventory.

D.

The computer program will allow you to adjust your level under the
add/delete selection and it will adjust your actual on-hand total once ALS
Supervisor verifies the changes.

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 5 of 7
E.

The program generates an “M.S./Fentanyl/Versed Form-47” when either
of these drugs are used. This specific information must be entered into the
program at that time.

F.

All changes in the inventory level need to be approved by ALS
Supervisor.

704.11 Reporting Problems
A.

If a problem is found within the company with personnel not completing
the required forms on a daily basis the company officer or commander will
be responsible for progressively disciplining their personnel that are not
following the procedure.

B.

Missing or damaged drugs, especially narcotics, will be reported to ALS
Supervisor and EMS 2 immediately.

704.13 Rotation of Medications and Expiration
A.

Medication stocks assigned to companies shall be rotated in order to
minimize expiration and the potential administration of expired
medications to patients.

B.

Drugs will be rotated in the following fashion on Medic Units:
1.
2.
3.

C.

Drugs will be rotated in the following fashion on Engine Companies:
1.
2.

D.

Those that expire first shall be kept in the drug storage
compartment on the unit
Those that expire next shall be kept in the drug box
The remaining drugs will be kept in the drug storage locker
in the fire station

Those that expire first shall be kept in the drug box.
The remaining drugs shall be kept in the drug storage
locker at the fire station

The drugs in the Children’s Hospital Pediatric Bag will not be rotated with
the CFD drugs. These drugs will be exchanged with Children’s Hospital
upon reaching their expiration. Do not remove the expiration date tag
from the CHMC pediatric bag. If there are any changes/exchanges with
your pediatric bag, notified your ALS Supervisor.

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 6 of 7
E.

Once drugs expire they will be returned to ALS Supervisor. Drugs will
expire on the date in which the container states usually month, date, and
year. If no specific date of a month is listed then the drug will expire on
the 1st of the month listed (example: 11/02).

F.

Do not send expired, used, damaged drugs or controlled substance form
thru Inter-Departmental Mail to ALS Supervisor. The controlled
substance form shall be completed by end of your tour and delivered to
ALS 34 or have ALS Supervisor to pick it up for outline single fire
houses. . DO NOT SEND THRU INTER-DEPARTMENTAL MAIL.

704.15 Drug Stock Inventory
A.

The entire drug stock will be inventoried on the first day of each month by
the on-duty paramedic(s) and the new totals will be listed in the computer
based accountability program. Drugs shall be counted from each location
that the company keeps drugs and the final total will be entered into the
program. The CHMC kits are excluded from this inventory.

B.

Efforts shall be made to determine why discrepancies exist in the actual
totals on hand as compared to the totals on the computer program.

C.

Drug expiration dates will be checked on the entire stock on the first day
on the month when the inventory is completed.

D.

When narcotics are used, expired or damaged, will be reported to ALS
Supervisor immediately for replacement. Remember only paramedics can
sign for delivered meds.

704.16 Destruction/Waste of Controlled Substances
A.

Ohio Administrative Code 4729-33-03 (J) Destruction of partially used
controlled substances can be accomplished, with the appropriate
documentation, by two licensed health care personnel.

B.

Therefore, only CFD certified emergency medical technician-paramedics,
will sign the appropriate CFD controlled substance wasted forms, which
requires two signatures.

C.

The CFD controlled substance wasted forms will be carried on all Medic
Units in a gray inter-departmental envelope.

D.

Secure all unused controlled substance in narc-bag until ready to waste.

DRUG ACCOUNTABILITY AND CUSTODY
Section 704
10/13
Page 7 of 7

705

704.17Acquiring Two Signatures for Controlled Substance Forms
A.

Obtaining two signatures may be cumbersome, especially at a single
engine fire house, therefore this procedure will assist the paramedic to
obtain the 2 required signatures on the controlled substance wasted form.
The second paramedic must witness that controlled substance being
wasted for the paramedic to sign the form. However, if the paramedic
used all the dosage of the controlled substance on a patient, then 1
signature is required. DO NOT SEND CONTROLLED
SUBSTANCE WASTE FORM THRU INTER-DEPARTMENTAL
MAIL.

B.

Single engine fire house can obtain signatures in the following matter:
1.
2.
3.

C.

Have a paramedic from any Medic Unit witness the wasted
med(s) for his/her signature.
Can request an ALS Supervisor to respond to their quarters
to witness the wasted med(s) for his/her signature.
If time permits, the paramedic on engine/ladder can waste
the controlled substance on-scene and have paramedic on
Medic Unit to witness and sign form.

Medic Units can obtain the signature in the following matter:
1.

2.
3.

Return to quarters to have paramedic assigned on
engine/ladder company to witness the wasted med(s) for
his/her signature.
Can respond to ALS Supervisor quarters to witness the
wasted med(s) for his/her signature.
If time permits, the paramedic on Medic Unit can waste the
controlled substance on-scene and have paramedic on
engine/ladder to witness and sign form.


=== 706 Language Translation Service ===
Language Translation Service
Section 706
Rev. 3/15
Page 1 of 1

CHAPTER VII
SUBJECT 6
TOPIC 1

REPORTS AND COMMUNICATION
AT&T LANGUAGE LINE SERVICE

POLICY
A. Dispatch can access the AT&T Language Line which is a translation service that can
be used by the dispatcher and field units.
B. When a unit is on the scene of an incident where there is a language barrier and need
for a translator, the unit must contact dispatch by telephone. The dispatchers will then
conference your call to the AT&T Language Line. At that time, you will be asked to identify
what language you need to be translated. You will then be connected to the translator.
C. The Language Line offers translations from English into 140 languages anytime,
anywhere.


=== 801 Training and Education ===

=== 802 Education ===
EDUCATION
Section 802
Rev. 3/15
Page 1 of 1
Chapter VIII Training and Education
Subject 2

Education

802.01 Objective
A.

To inform Fire Department members of Educational Opportunities available to
them.

B.

To inform Fire Department members of Public Education programs provided by
the Fire Department.

802.03 Self Study Materials
A.

The Fire Training Center maintains a Reference Library containing a copy of all
books listed on the current Fire Department Civil Service Exam Reference lists.
See Chapter VIII, Subject 3, Promotional Reference Lists.

802.05 Fire Science Program and Other College Level Educational Opportunities
A.

Multiple colleges offer Fire Science programs.

B.

The City of Cincinnati offers tuition reimbursement and the policies are outlined
in the current Labor-Management Agreement.

802.07 Public Education
A.

The normal method of relaying information to the public is through Fire
Department members attending Community Council meetings. Information of
interest to the community regarding Fire Department services is relayed via this
method.
Members should also use Community Council meetings to present Fire Safety
programs whenever possible.
Company Commanders shall communicate with Community council leaders and
set up a schedule for attendance.
If possible, the on-duty officer should attend meetings with their company and
remain in-service.
Members attending meetings must prepare by reviewing data for the community
so a factual and informative presentation can be made at the meeting. Topics of
subjects to be presented will be forwarded on a monthly basis to company officers
by the Assistant Chief of Operations

B.

Community council lists will be updated periodically, distributed to companies,
and maintained in company files.

C.

Members should educate the public as to fire prevention, fire alarms, suppression
systems, and evacuation while conducting Fire Prevention Inspections.


=== 803 Reference Lists Rev 5-16 ===
PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 1 of 10

Chapter VIII Training and Education
Subject 3 Promotional Reference Lists
803.01 Objective
A. To provide a list of reference materials used by the City of Cincinnati in writing promotional
examinations.
803.03 Reference Committee
A. A committee comprised of Fire Department members of different ranks will meet on occasion to
discuss and recommend changes to the current reference lists,
B. This committee will be chaired by the District Chief assigned to the Fire Training Center.
C. All committee recommendations will be submitted to the Fire Chief for approval.
D. The Fire Chief will have the final decision on all Reference Committee recommendations. After
modifying recommendations, the Fire Chief can present the recommendations to the Human
Resourced Divisions.
803.05 Edition and Printing
A. All reference material will be the latest edition or printing.
803.07 Hydraulics Questions
A. All hydraulic questions will be taken from the CFD Drill Manuals.

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 2 of 10

803.09 FAO-II REFERENCE LIST
A. The following list of reference books shall be used for FAO II promotional examinations:
CLOSED BOOK
1. CFD Drill Manual (Basic Training Supplement)

CFD

2. CFD Apparatus Operator’s Manual

CFD

3. General Orders

CFD

4. Procedures/Operations Manual

CFD

5. Fire Apparatus Driver/Operator (Jones and Bartlett)

IAFC/NFPA

Chapter 4 Water
Chapter 5 The Fire Pump
Chapter 8 Performing Fire Apparatus Check-out and Maintenance
Chapter 9 Driving Fire Apparatus
Chapter 10 Emergency Vehicle Driving
Chapter 11 Fireground Operations
Chapter 13 Relay Pump Operations
Chapter 14 Foam
Chapter 15 Apparatus Equipped with an Aerial Device
Chapter 18 Testing, Maintaining, and Troubleshooting Aerial and Tiller Apparatus
Chapter 19 Performance Testing

OPEN BOOK
6. Report Manual

CFD

7. Current Union Contract (City of Cincinnati/Local 48)
8. Administrative Regulations

City of Cincinnati

a. #31

Operation of City and Personal Vehicles on City Business

b. #46

City Vehicular Safety Policy

c. #52

City of Cincinnati- Substance Abuse Policy

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 3 of 10

803.11 FIRE SPECIALIST/INVESTIGATOR REFERENCE LIST
A. The following list of reference books shall be used for Fire Specialist/Investigator promotional
examinations.
CLOSED BOOK
1. Building Construction for the Fire Service

Brannigan

2. Fire Protection System Testing Guidelines

CFD

3. CFD General Orders

CFD

4. Fundamentals of Fire Fighter Skills

Jones & Barlett

5. Kirk’s Fire Investigations

Dehaan

6. Investigation of Motor Vehicle Fires

Lee S. Cole

7. CFD Procedures/Operations Manual

CFD

8. NFPA 1033 Standard for Professional Qualification for Fire Investigation.
9. NFPA 921
10. Fire Behavior

Quintere

11. Scientific Protocols for Fire Investigation

Lentini

OPEN BOOK
12. Current Union Contract (City of Cincinnati/Local 48)
13. Administrative Regulations

City of Cincinnati

a. #04

Legal Opinions and Document Review

b. #13

Travel Outside of Cincinnati on City Business

c. #22

Affirmative Action Policy Statement

d. #25

Policy Statement on Sexual Harassment

e. #31

Operation of City and Personal Vehicles on City Business

f.

Monthly Transportation Plans: Automobile Allowances and City Vehicle Usage

#33

g. #46

City Vehicular Safety Policy

h. #49

Policy on Violence in the Workforce

i.

#51

Usage of Private Vehicles and Take-Home City Vehicle Policy

j.

#52

City of Cincinnati-Substance Abuse Policy

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 4 of 10

803.13 FIRE SPECIALIST/FIRE PREVENTION REFERENCE LIST
A. The following list of reference books shall be used for Fire Specialist/Fire Prevention promotional
examinations.
CLOSED BOOK
1. Building Construction for the Fire Service

Brannigan

2. Fire Protection Systems Testing Guidelines

CFD

3. CFD General Orders

CFD

4. NFPA 220 Standard on Types of Building Construction
5. CFD Procedures/Operations Manual

CFD

6. Fire Prevention: Inspection and Code Enforcement

David Diamantes

7. Introduction to Fire Protection

Robert Klinoff (Hardcover)

OPEN BOOK
8. Current Union Contract (City of Cincinnati/Local 48)

City of Cincinnati/Local 48

9. NFPA 72 National Fire Alarm Code
10. Cincinnati Prevention Code
11. Ohio Fire Code
12. Administrative Regulations

City of Cincinnati

a.

#04

Legal Opinions and Document Review

b.

#13

Travel Outside of Cincinnati on City Business

c.

#22

Affirmative Action Policy Statement

d.

#25

Policy Statement on Sexual Harassment

e.

#31

Operations of City and Personal Vehicles on City Business

f.

#33

Monthly Transportation Plans: Automobile Allowances and City Vehicle
Usage

g.

#46

City Vehicular Safety Policy

h.

#49

Policy on Violence in the Workplace

i.

#51

Usage of Private Vehicles and Take-Home City Vehicle Policy

j.

#52

City of Cincinnati- Substance Abuse Policy

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 5 of 10

803.14 FIRE LIEUTENANT REFERENCE LIST
A. The following list of reference books shall be used for Lieutenant promotional examinations.
CLOSED BOOK
1. CFD Drill Manual (Basic Training Supplement)

CFD

2. General Orders

CFD

3. Procedures/Operations Manual

CFD

4. Fire Officer’s Principles and Practices

IAFC/NFPA

5. Safety and Survival on the Fire Ground

Dunn

6. Fire Officer’s Handbook of Tactics

Norman

7. Fire Ground Size Up

Terpak

8. Building Construction for the Fire Service

Brannigan

9. Southwestern Ohio EMS Protocol

Academy of Medicine

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

A101 – Initiating a Medical / Telemetry Call
A104 – Control of Emergency Medical Service at Scene of Emergency
A105 – Determination of Death / Termination of CPR
A106 – Do Not Resuscitate Orders in the Field
A107 – Pre Hospital Communication
SB200 – Clinical Standards Practice
SB201 – Altered Level of Consciousness
SB202 – Symptom Based Respiratory Distress
SB203 – Symptom Based Chest Pain
SB204 – Cardiac Arrest
SB210 – Trauma Patient Assessment and Transport Guidelines
SB211 – Guideline for Assessment of Adult Trauma Patients
SB212 - Guideline for Assessment of Pediatric Trauma Patients
SB213 - Guideline for Assessment of Geriatric Trauma Patients
SB214 – SW Ohio Pre Hospital Trauma Triage Decision Tree
C308 – Traumatic Cardiac Arrest
M407 – Psychiatric Protocol
M408 – Restraint Protocol
S503 – Imminent Delivery (Child Birth)
T704 – Spinal Immobilization
T705 – Airway Protocol
T712 – Taser / Conducted Energy Weapon Emergencies

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 6 of 10

•
•
•
•
•
•

Appendix D – Chemical Agent Exposure
Appendix E – Transport of the Contaminated Patient
Appendix F – Management of Mass Casualty Incidents
Appendix G – Jump S.T.A.R.T. (Rapid Pediatric Triage System)
Appendix H – Adult Quick Reference
Appendix I – Pediatric Quick Reference

OPEN BOOK
10. Cincinnati Fire Prevention Code

CFD

11. Current Union Contract (City Of Cincinnati/Local48)

City of Cincinnati/Local 48

12. Human Resources Policies and Procedures

City of Cincinnati

13. Administrative Regulations

City of Cincinnati

14. Report Manual

CFD

15. Supervisors Guide to Discipline

City Of Cincinnati

16. Fire Department Performance Rating Manual

City of Cincinnati

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 7 of 10

803.17 FIRE CAPTAIN REFERENCE LIST
A. The following list of reference books shall be used for Fire Captain promotional examinations.
CLOSED BOOK
1. General Orders

CFD

2. Procedures/Operations Manual

CFD

3. Fire Officer’s Principals and Practices

IAFC/NFPA

4. Fire Officer’s Handbook of Tactics

Norman

5. Building Construction for the Fire Service

Brannigan

6. Hazardous Materials Managing the Incident

Fire Protection Publication

7. Fire Ground Size Up

Terpak

8. Fire Department Incident Safety Officer

Dodson

9. Safety and Survival on the Fire Ground

Dunn

10. Southwestern Ohio EMS Protocol

Academy of Medicine

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

A101 – Initiating a Medical / Telemetry Call
A104 – Control of Emergency Medical Service at Scene of Emergency
A105 – Determination of Death / Termination of CPR
A106 – Do Not Resuscitate Orders in the Field
A107 – Pre Hospital Communication
SB200 – Clinical Standards Practice
SB201 – Altered Level of Consciousness
SB202 – Symptom Based Respiratory Distress
SB203 – Symptom Based Chest Pain
SB204 – Cardiac Arrest
SB210 – Trauma Patient Assessment and Transport Guidelines
SB211 – Guideline for Assessment of Adult Trauma Patients
SB212 - Guideline for Assessment of Pediatric Trauma Patients
SB213 - Guideline for Assessment of Geriatric Trauma Patients
SB214 – SW Ohio Pre Hospital Trauma Triage Decision Tree
C308 – Traumatic Cardiac Arrest
M407 – Psychiatric Protocol
M408 – Restraint Protocol
S503 – Imminent Delivery (Child Birth)
T704 – Spinal Immobilization
T705 – Airway Protocol

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 8 of 10

•
•
•
•
•
•
•

T712 – Taser / Conducted Energy Weapon Emergencies
Appendix D – Chemical Agent Exposure
Appendix E – Transport of the Contaminated Patient
Appendix F – Management of Mass Casualty Incidents
Appendix G – Jump S.T.A.R.T. (Rapid Pediatric Triage System)
Appendix H – Adult Quick Reference
Appendix I – Pediatric Quick Reference

OPEN BOOK
11. Cincinnati Fire Prevention Code

CFD

12. Current Union Contract (City of Cincinnati/Local 48)

City of Cincinnati/Local 48

13. Human Resources Policy and Procedures

City of Cincinnati

14. Administrative Regulations (All)

City of Cincinnati

15. Report Manual

CFD

16. Supervisor’s Guide to Discipline

City of Cincinnati

17. Fire Department Performance Rating Manual

City of Cincinnati

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 9 of 10

803.19 DISTRICT CHIEF REFERENCE LIST
A. The following list of reference books shall be used for District Chief promotional examinations.
CLOSED BOOK
1. Procedures/Operations Manual

CFD

2. General Orders

CFD

3. Hazardous Materials-Managing the Incident

Fire Protection Publication

4. Managing Fire Services

ICMA

5. Structural Firefighting

Klaene and Sander

6. Safety and Survival on the Fire Ground

Dunn

7. Collapse of Burning Buildings

Dunn

8. Fire Department Incident Safety Officer

Dodson

9. Firefighting Operations

McGrail

In High Rise and Standpipe- Equipped Buildings
OPEN BOOK
10. Administrative Regulations

City of Cincinnati

a. #01

Policy and Procedure for use of Administrative Regulations

b. #04

Legal Opinions and Document Review

c. #05

Policy Regarding Use of Public Buildings

d. #13

Travel Outside of Cincinnati on City Business

e. #17

Flying of Flags During Periods of Mourning

f.

Removal of City-Owned Personal Property

#18

g. #22

Affirmative Action Policy Statement

h. #25

Policy Statement on Sexual Harassment

i.

#31

Operation of City and Personal Vehicles on City Business

j.

#33

Monthly Transportation Plans: Automobile Allowances and City Vehicle Usage

k. #34

Emergency Acquisitions

l.

The American with Disabilities Act

#41

m. #44

Residency of City EMPLOYEES

n. #46

City Vehicular Safety Policies

PROMOTIONAL REFERENCE LISTS
Section 803
Rev. 6/16
Page 10 of 10

o. #49

Policy on Violence in the Workplace

p. #51

Usage of Private Vehicles and Take-Home City Vehicle Policy

q. #52

City of Cincinnati- Substance Abuse Policy

11. Human Resources Policy and Procedures

City of Cincinnati

12. Current Union Contract (City of Cincinnati/Local 48)

City of Cincinnati/Local 48

13. Report Manual

CFD

14. Fire Department Performance Rating Manual

City of Cincinnati

15. Supervisor’s Guide to Discipline

City of Cincinnati


=== 804 Travel for Education & Training ===
TRAVEL FOR EDUCATION AND TRAINING
Section 804
Rev. 12/14
Page 1 of 1
CHAPTER VIII
SUBJECT: 4
TOPIC 1

EDUCATION
TRAVELING FOR EDUCATIONAL OR TRAINING SEMINARS
DOCUMENTATION

Policy
A. All members traveling to educational or training seminars on behalf of the City of
Cincinnati or the Fire Department must submit a Chief’s Report (Form 47) to document their
successful completion of the course work. Attached to the Form 47 should be a copy of all
certificates or statements documenting successful completion of the course work.
B. The requirement will cover all travel requests, including travel requests for courses
conducted within the city or county. This reporting requirement will only be necessary for
training which is beyond the scope of company level instruction. The purpose of this report is to
keep our training and certification database up-to-date.
C. The Chief’s Report should include the following information:
1.
Employee’s full name
2.
Employee’s five digit identification number (CHRIS#)
3.
Class name and/or certification title
4.
Name and address of the training organization
5.
The name of the lead instructor
6.
Dates that the classes were presented
7.
Total number of hours of classroom, laboratory, or field instruction
8.
Duration of certification or certification expiration date (if any)
9.
Re-certification requirements (if any)
10.
CEU’s earned (if any)
11.
Any information that you feel is important
D. No Chief’s Report will be required for training provided by or mandated by the Fire
Department’s Training Bureau. Additionally, no Chief’s Report is necessary for
paramedic continuing education programs authorized by EMS One. Attendance at
those courses will continue to be documented in the current manner. However, this
requirement does cover courses at the National Fire Academy and the Ohio Fire
Academy, National Fire Protection Association courses, formal training provided by state
and federal agencies, training mandated by the City of Cincinnati Human Resource
Department, hazardous devices training, hazardous materials training, basic emergency
rescue training, confined space training, trench rescue training, fireworks courses, and so
forth.
E. If you have further questions, please contact Administrative Division Assistant Chief.


=== 805 EMT Continuing Education Certification ===
EMT Continuing Education Certification
Section 805
Rev. 12/14
Page 1 of 3
CHAPTER VIII
SUBJECT 5
TOPIC 1

Training and Education
EMS Continuing Education
Training Certificates

Requirements
A. The State of Ohio requires EMT Basics to have 40 hours of continuing education in
a 3 year period to re-certify.
Policy
B.

Required training is available via the current online training vendor and through the
State of Ohio’s website.

C.

Members are reminded that their EMT certification is their personal responsibility
and is a condition of employment with the Fire Department.
1. Members must notify the State when they have a change of address.
2. All EMTs are required to possess a hard copy of their EMT card.
3. When a Member receives their card from the State, they must submit a copy
of their card to the Fire Department EMS Coordinator A.S.A.P.
4. To obtain a hard copy of an EMT card write to:
Ohio Department of Public Safety
EMS Division
P.O. Box 182073
Columbus, Ohio 43218-2073
Members will need to complete their certification process and update their
informationthrough the Ohio State Department of Public Safety website at:
www.ems.ohio.gov

Click on: “Online certification renewal”
Enter: E-mail address and Password or register if not already registered.
Login: As indicated and follow prompts for completion.

Online State of Ohio Fire Fighter Certification Process
5. Go online on the internet to www.ems.oh.gov
 In all cases be guided by the online instructions for completing the certification process

6. Look down the middle column under the heading Online Services and click on "EMS and Fire
Certification Renewal"

7. The Ohio EMS Certification Renewal page will come up.


Click on "Need to Register". If you recertified your EMS card on line, you are already in the
system and you can sign on with your email address and your password.

8. Check the renewal boxes for both firefighter and fire safety inspector.
 Then check the lower box, "Renew Selected Items"

EMT Continuing Education Certification
Section 805
Rev. 12/14
Page 2 of 3
9. Fill in your personal information at the top of the page. You can update any info as needed at this
time.

10. Scroll down the page and answer the questions that follow.


The firefighter certification will be completed first.

CHECK YES TO THE QUESTION, HAVE YOU FULFILLED ALL CONTINUING EDUCATION
REQUIREMENTS. NO HOURS ARE REQUIRED FOR THIS INITIAL CERTIFICATION.

11. The next form to complete is the DMA, (Declaration Regarding Material Assistance/Non-assistance
to a Terrorist Organization) form.



Carefully read the questions and answer them appropriately. Be sure to check the agreement
box at the bottom of all forms.

12. Next Click on the box to do the Fire Service Inspector (FSI) form. Follow the same process
for answering the questions.



Check the “I agree” box at the end.
You do not have to complete the DMV terrorist form a second time, so after you complete the
(FSI) form you are finished.

13. You will receive email confirmation of your new certification and you will receive cards in the mail in
2 - 4 weeks.

Once you receive your card in the mail make a copy and send it to
training for your file. We have a database to track completion of the
requirements.


=== 805.02 Paramedic Continuing Education ===
PARAMEDIC CONTINUING EDUCATION
Section 805.02
Rev. 8/08
Page 1 of 3
CHAPTER
TOPIC
SUBJECT:

VIII
5
2

Training and Education
EMS Continuing Education
PARAMEDIC CONTINUING EDUCATION

Requirements
A. The State of Ohio Department of Public Safety requires a paramedic to obtain a total
of ninety-two hours of continuing education units (CEUs) every three (3) years in
order to qualify for re-certification as a paramedic.
1. Twelve (12) of these CEUs must address pediatric subject matter.
2. Four (4) CEUs must address geriatric subject matter.
3. Eight (8) CEUs on trauma issues, two of which must pertain to triage and
transportation protocols.
4. Twelve (12) CEUs on emergency cardiac care, which may be satisfied upon
successful completion of an advanced cardiac life support course.
Policy
A. All paramedics are encouraged to maintain current ACLS cards. The CFD,
through the Medical Director, will provide multiple ACLS courses in-house to
accommodate all paramedics. Members that attend the in-house sessions off duty
will receive overtime. Members that fail to attend while off duty may be required to
attend the make-up sessions while on duty.
1. The ACLS course will provide the members with the State of Ohio
requirements of 12 hours of cardiac education.
B. Pediatric Education for Pre-hospital Professionals (PEPP) is also expected and
supported by the CFD and our Medical Director. This course satisfies the State
requirements for pediatric CEU’s and enhances our ability to better care for injured and
ill children and infants. The CFD, through the Medical Director, will provide multiple
PEPP courses in-house to accommodate all paramedics. Members that attend the inhouse sessions off duty will receive overtime. Members that fail to attend while off duty
may be required to attend the make-up sessions while on duty.
C. The CFD will not reimburse nor pay any of the costs of any course from an
outside agency. (This includes any tuition cost, supplies, books, or any other related
costs.). The CFD will not pay overtime for attendance at any outside agency’s training.
D. ACLS and PEPP will be offered in alternating years so as to keep all CFD paramedics
certified in both courses.
E. CFD paramedics will be compensated for off duty time attending in-house continuing
education as outlined in the Labor-Management Agreement, Article XI, Section 2, A. (6).
1. Up to a maximum of 48 hours of overtime pay per year, for Paramedic
Continuing Education per CFD Paramedic.
2. The continuing education year will begin on January 1st and end on December
31st of each year.

PARAMEDIC CONTINUING EDUCATION
Section 805.02
Rev. 8/08
Page 2 of 3
F. Fire Administration expects our paramedic personnel to be trained to a higher standard
and is willing to support each paramedic with 48 hours of overtime per year to maintain
his/her certification. Each paramedic member is expected to earn an average of 32
CEU’s per year. The Medical Director and CFD EMS Administration will offer the
required topics or subject matter at In-House classes to insure our members will be able
to recertify.
G. In House Program:
1. The in-house classes will be held monthly except no classes will be held in
August and December. Class topics are selected based upon recertification
requirements, new equipment, procedures, processes and Continuous Quality
Improvement. They are repeated on three (3) different dates and three (3)
different units at 0830 or 1800 hours, so that every member will have the
opportunity to attend one of them. Dates and topics will be communicated in
periodic Notices.
2. Multiple ACLS and/or PEPP classes will be conducted during the months of
April and May in lieu of regular con-ed sessions.
The Cincinnati Fire Department’s Medical Director considers the education,
interaction and hands-on instruction gained at “in-house” continuing education
classes an excellent tool to enhance and further the knowledge and skills of all
CFD paramedics. It is vital to the success of our paramedic program that
members attend these classes. The con-ed “skill session” will be held in
November of each year. Members that attend the in-house sessions while off
duty will receive overtime. Members that fail to attend the in-house sessions
may be required to attend the make-up training sessions on duty.
H. Hospital Continuing Education Program:
1. Paramedics may attend continuing education at any state certified institution.
2. The CFD will only compensate paramedics with overtime pay for
attendance at the in house sessions up to a maximum 48 hours within a
calendar year.
3. Hospital continuing education may include lectures, trauma rounds, ICU
rounds, or other learning environments in which CE credits are awarded.
4. An “Accredited” facility will have an Ohio Accreditation number at the bottom
of the continuing education certificate.
5. Paramedic Continuing Education offered at any non-accredited
organization will not be accepted.
G. Each member shall establish a binder to hold copies of all certificates.
1. The binder should track status of required hours such as ACLS, trauma,
geriatrics, and pediatrics.
2. The District Chief shall insure that these binders are maintained at the
members’ assigned quarters for inspection during quarterly inspections.

PARAMEDIC CONTINUING EDUCATION
Section 805.02
Rev. 8/08
Page 3 of 3
K. Attire at Paramedic Continuing Education Classes:
1. Proper dress such as “casual business attire” or proper CFD uniform is required
at all in-house continuing education classes.
2. Promptness is mandatory. If you are late don’t show up!
3. No shorts, t-shirts, work clothes, or tattered clothing will be allowed. All
classes will be monitored and tardiness will not be tolerated.


=== 901 Leaves of Absence, General ===
LEAVE OF ABSENCE
Section 901
Rev. 3/15
Page 1 of 1
Chapter IX Leaves of Absence/Employee Health Service
Subject 1 Leave of Absence, General
901.01 Purpose
A.

To provide an understanding of Fire Department policies concerning the use and
approval of leaves of absence.

901.03 Policy
A.

Fire Department members shall abide by procedures set forth in this manual,
the current Labor/Management Agreement and City of Cincinnati Human
Resources Policies and Procedures regarding leaves of absence.

901.05 Objective
A.

Provide general Fire Department policy to members of the Cincinnati
Fire Department regarding leaves of absence.

901.07 Manuals Adopted By Reference
A.

The following manuals are adopted by reference as part of this chapter:
1.

City of Cincinnati Human Resources Policies and Procedures

2.

City of Cincinnati Administrative Regulations

3.

Cincinnati Fire Department Report Manual

4.

Labor/Management Agreement

901.09 Reporting Leaves of Absence
A. Initial requests for unscheduled leaves of absence (SWP, etc…) must be verbally
communicated to the employee’s immediate supervisor.
B. Any change of Duty Status shall be reported immediately to the members immediate
Supervisor so the necessary reports can be submitted and manpower changes can be
made.

901.11 Off Duty Injuries/Illnesses Resulting From Outside Employment
A.

Members shall not be carried on the payroll when physically impaired due to off
duty employment. Members may be returned to full duty only when their
Physician states that they are capable of fulfilling their full duties. The
department may require the member to be seen by Employee Health Service
before returning to duty from a serious illness or injury.


=== 902.01 Sick Leave ===

=== 903 IWP ===
INJURY LEAVE
Section 903
Rev. 12/14
Page 1 of 2
Chapter IX

Leaves of Absence/Employee Health Service

Subject 3

On-Duty Injuries and Injury Leaves (IWP)

903.01 Objective
A.

To establish Fire Department policy relating to injuries and/or illnesses which
occur on duty or as a result of an on-duty accident or exposure.

B.

To secure the necessary and required information relating to on-duty injuries and
illnesses and to establish uniform guidelines for reporting.

903.03 Policy
A.

All injuries or illnesses occurring to Fire Department members, arising from the
performance of their official duties shall be reported on the forms specified in the
Report Manual.

B.

Injuries or illnesses occurring on-duty must be reported within 24 hours of the
incident causing the injury. Deviations from the 24 hour rules must be justified.

C.

Members reporting an on-duty injury shall immediately seek medical attention
unless the injury is minor in nature and will not result in the member leaving
work. Minor injuries will be reported to an ALS Supervisor and reported on a
Form 500.

D.

The Employee Health Service Physician, member’s District Chief and and ALS
Supervisor shall be notified of any on-duty injury or illness no later than 0900 the
next business day for EHS, if at all possible. The Employee Health Service
Physician must be furnished with all pertinent facts about the injury.
The employee must physically visit the Employee Health Services Physician on
the day of the injury or the first business day for EHS after the injury, unless
deviation from this policy is approved by the EHS physician.
Injury leaves will not be approved unless the Employee Health Services Physician
actually sees the employee in a timely manner per paragraph D above.
Exception: The only exception is when the employee is seen by an ALS
Supervisor for a minor injury that only requires first aid treatment and an
ALS Supervisor determines no follow-up is required. A Minor Injury
Report will be completed by the member’s immediate supervisor or an
ALS Supervisor and submitted to the Fire Department Health and Safety
District Chief (SO-1). The Minor Injury Report (Form 500) will be filed in
the member’s medical folder by Human Resources for future reference if
required.

E.

When a member is placed on Injury Leave (IWP), only the Employee Health
Services Physician can return the member to duty status. If a member is placed on
Limited Duty or any restricted duty status, the member must report immediately
to the Training Bureau for assignment and determination of their FLSA time.

INJURY LEAVE
Section 903
Rev. 12/14
Page 2 of 2
903.05 Injured With Pay Leave
A.

Injured with pay leave is not charged to a member's sick leave balance.

B.

Injured with pay leave will not be granted without sufficient evidence of an onduty injury or illness being the result of an incident occurring during the
performance of their official duty.

C.

If inhalation of toxic gases or smoke is the cause of injury, medical tests shall be
ordered, as needed, including arterial blood gas analysis.

D.

Consult the current Labor/Management Agreement for more information.

903.07 Medical Expenses (Workers Compensation)
A.

Medical expenses arising from on-duty injuries or illnesses will be paid through
Bureau of Work's Compensation and should not be charged to the member’s
hospitalization insurance.

B.

When any employee of the City of Cincinnati is transported by the Fire
Department as a result of an on duty injury or illness, a notation must be
included on all transport documents that the patient is a “City of Cincinnati
Employee – Do Not Bill”. This will keep the employee from receiving a bill for
the transport.

903.09 Responsibility
A.

All members are responsible to operate in a safe and reasonable manner in order
to avoid injury or illness in the performance of their duty.

903.11 Public Safety Officer's Benefit Act
A.

Eligible dependent survivors may qualify for a line of duty death benefit for
members killed in the line of duty within their jurisdiction.

B.

The benefit is highly dependent in some cases on the member's blood carbon
monoxide level, therefore, have blood drawn for this purpose as soon as possible,
making note of the exact time the blood was drawn.

903.13 Accident Investigation
A.

The proper reports shall be filed for each accident and the accident thoroughly
investigated so the reports are accurate and complete.

B.

In cases where equipment failure causes an accident, the equipment so involved
shall be preserved as evidence.


=== 905 - Other Leaves of Absence Updated 5-8-2020 ===
PROCEDURES MANUAL
SUBJECT:

Leaves of Absence - Other Leaves of Absence

NUMBER:

APPROVED:

905
FIRE CHIEF

TYPE: Procedure

EFFECTIVE DATE: 5/2020

Page 1 of 5

REVISED DATE: 5/2020

905.01 Objective
Establish a policy regarding the following types of leaves of absence; Union Leave,
Trades, Jury Duty, Court Appearances, Appearances at Hearings and Retirement.
This shall provide members with information on proper procedures for requesting
these types of leaves.
905.02 Vacation, Holiday, and Compensatory Leaves
A.

Annual leave shall be requested and granted in accordance with the current Labor
Management Agreement (LMA) Article 29.

B.

Additional leaves will be requested by following Cincinnati Fire Department
General Order #2 and in accordance with the current LMA.

C.

It is the member’s responsibility to monitor their leave balances and ensure they
have a sufficient amount of leave hours prior to making a request. Members can
access their pay advices and check their leave balances through the CHRIS
system.

D.

A member that requests, is granted and takes leave with an insufficient balance,
may be subject to progressive discipline.

E.

A member that has schedule leave and realizes that they do not have a sufficient
balance PRIOR to taking the leave, MUST immediately notify their Officer and
have them notify the District Fire Chief. If a member does not have an adequate
balance in his Vacation, Holiday or Compensatory Time bank to cover his
selected leave, another time bank of the members choice may be utilized provided
that a revised Form 25s is provided to the member’s District Chief PRIOR to the
leave being taken. The District Chief can then change the type of leave to a leave
type that the member has a sufficient balance or can cancel the leave.

LEAVES OF ABSENCE – OTHER LEAVES OF ABSENCE
SECTION 905
5/20
Page 2 of 5

905.03 Union Leave
Union Leave is a negotiated item; see current Labor-Management Agreement
(LMA) for specific details.
905.04 Trades
A.

Members shall be permitted to trade working time within the boundaries of the
current Labor Management Agreement and the Procedures Manual.

B.

Request for Trades must be submitted on a F-76, partial tour or one tour trades
must be approved by the District Fire Chief. (See current Labor-Management
Agreement).

C.

When a member has agreed to trade with another member and that member fails to
report for duty, the member that agreed to work will be AWOL, absent
extenuating and mitigating circumstances.

D.

When a member agrees to work for another member and for any reason fails to do
so, the member who agreed to work the trade will owe the Fire Department the time
not worked.
1. District 4 shall maintain records of all trade time owed.
2. Any member who cannot fulfill an obligated trade due to injury or illness shall
notify the District Chief and obtain a medical verification (sick note) of injury
or illness. The physician’s verification of injury or illness must be obtained
three days prior to, or three days after the day the member requested sick
leave. The verification must be submitted within 14 days from the date the
member returns to duty. Refer to the current Labor Management Agreement
(LMA) for proper language used on the sick note.
3. Trade time owed to the Department shall be repaid as soon as possible after
returning to full firefighting duty status. District Chiefs shall have full
discretion in the scheduling of missed trade obligations.
4. Members will be given seventy-two (72) hours notice prior to being
required to repay trade hours owed the Department.
5. Upon two (2) occurrences of failure to fulfill an obligated trade within a
twelve (12) month period, the member’s trade privilege may be revoked
for twelve (12) months from the date of the second occurrence. Members
losing trade privileges may not originate trades or participate in new
trades, but are responsible for repayment of trades. Members who fail to
fulfill two (2) or more trade obligations due to the same injury or illness

LEAVES OF ABSENCE – OTHER LEAVES OF ABSENCE
SECTION 905
5/20
Page 3 of 5

may appeal the twelve (12) month trade revocation to the Human
Resource Division Assistant Chief for reinstatement of trade privileges.
6. Any member who agrees to a trade and is absent or late in reporting to
duty for any reasons other than those stated in paragraph #2 above shall be
considered AWOL.
905.05 Jury Duty
A.

Members of the Fire Department are not exempt from Jury Duty and should not
forward the Questionnaire Card through channels.

B.

See the current Labor/Management Agreement for information regarding pay
while on Jury Duty.

C.

Per the current Labor-Management Agreement, members who are required to
serve on any jury shall receive their regular salary during the period of jury service,
provided they remit compensation for such on-duty jury service to the City.

D.

In an effort to maximize daily manpower the following guidelines have been
established while members are required to serve on a jury.
1. The specific and individual schedules will be developed and
implemented by the respective District Chiefs when their members
request leave for jury duty.
2. Members may be required at any time to document any hours served
on a jury on a specific day or their total time served on the jury.
3. Members will be released from Regular Fire Duty at 1900 hours on
days preceding a scheduled jury duty day.
4. Members will report to duty when released from jury duty on any
day NOT followed by a scheduled jury duty day.
5. Members released from jury duty prior to 1500 hours on any day will
be required to report for regular fire duty.
a. If the member is required to serve jury duty the next day they
will be released at 1900 hours.
b.
If the member is not required to serve on a jury the next day
the member will work the remainder of the tour.
6. After the member’s commitment to serve on the jury is completed,
the member will submit a Form 47 that reflects the actual days off
due to jury duty. The member must attach a check to the F- 47 for
the appropriate amount paid by the court to the member for those
days the member served on a jury on their regular duty days.

LEAVES OF ABSENCE – OTHER LEAVES OF ABSENCE
SECTION 905
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905.06 Court Appearances and Appearances at Hearings

905.07

A.

Members that are required to appear at hearings or subpoenaed to court a
result of a matter directly related to their City employment, shall notify their
immediate supervisor. Pay compensation for such appearances shall be
made according to the current Labor/Management Agreement. An F-47
shall be submitted giving details of the required appearance. Also the
member will attach an endorsed witness fee check received for any
appearances, and an electronic F-212 if applicable.

B.

Operations Division members shall appear at hearings or in court in the
Class A uniform when representing the City of Cincinnati.

C.

Members served a subpoena or required to appear at hearings as a private
citizen, shall notify their immediate supervisor if the required appearance
will involve on-duty time. Members must use vacation, holiday, or Comp
Time leave if the appearance is required while on-duty. No pay
compensation will be given for appearances not related to City employment.
Members appearing at hearings at the request of a member in defense of that
member against the Fire Department shall not be entitled to compensation
for off-duty appearances. A Chief’s Report F-47 shall be submitted
providing complete details of the hearing or court appearance, if the
member is required to use leave time to appear while on-duty.

D.

The District Chief will be notified ASAP so adjustments to staffing can be
made.

E.

Any required Chief’s Report F-47 shall be submitted to the member’s
immediate supervisor on the member’s first duty day after completion of
required appearances.

F.

The current Labor-Management Agreement shall prevail in all incidents

Retirement
A.

In regard to members accepting terminal leave lump sum benefit payments
nothing herein shall be construed to supersede or control policies and procedures
of the Police and Firemen's Disability and Pension Fund as established and
operating under Chapter 742 of the Ohio Revised Code.

LEAVES OF ABSENCE – OTHER LEAVES OF ABSENCE
SECTION 905
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B.

To assist in a smooth transition into retirement, members should notify and
schedule a meeting with Risk Management District Fire Chief at least 30 days in
advance of the intended retirement date. The Risk Management District Chief
will assist the member with completing the appropriate forms.

C.

Members may elect a lump sum settlement or elect to utilize Terminal Leave
as outlined in the Labor-Management Agreement.

D.

Members working out of classification or overtime during their final pay period
should submit the request for above-grade or overtime promptly, otherwise the
lump sum payment may be delayed.


=== 906 EHS ===
EMPLOYEE HEALTH SERVICE
Section 906
Rev. 3/15
Page 1 of 2
Chapter IX Leaves of Absence/Employee Health Service
Subject 6 Employee Health Service
906.01 Objective
A.

To provide information to members of the Cincinnati Fire Department regarding
the use of Employee Health Service.

B.

To establish procedures for proper utilization of services provided by Employee
Health Service.

906.03 Operation
A.

The Employee Health Service is located at 805 Central Avenue, Suite 150.

B.

Office hours for Employee Health Service are:
0730 hrs. to 1700 hrs. Monday thru Friday
Employee Health Service is closed on all legal holidays by the City.

C.

Members required to be seen by the Employee Health Service must call for an
appointment to see the Employee Health Service Physician.
Routine calls to Employee Health Service should be made from 0730 hrs. until
1630 hrs.
The telephone number for Employee Health Service is 352-1990.

906.05 EHS Services
In compliance with the current Labor/ Management Agreement and in co-ordination with
the member’s chain of command, EHS provides the following services:
A.

Injury and exposure treatment and follow up.

B.

Duty status evaluations for members who have been off of full duty status for an
extended period.

C.

T.B. testing and flu shots for members who missed the administration of these at
the firehouses.

D.

Initial and recertification physicals required for E.O.D. qualified members.

E.

Re-instatement physicals for members who are returning after separation or
extended military leave.

F.

EHS provides all physicals required by the Ohio Police and Fire Pension Fund,
including initial new-hire physicals.

G.

Hepatitis B vaccines to all new members.

H.

EHS provides screening for the Healthy Lifestyles program.

EMPLOYEE HEALTH SERVICE
Section 906
Rev. 3/15
Page 2 of 2
I.

The Fire Chief or an Assistant Fire Chief may require a complete or partial
physical examination of any member at any time.


=== 907 PEAP ===
EMPLOYEE HEALTH PROGRAMS
Section 907
Rev. 12/14
Page 1 of 2
CHAPTER IX Leaves of Absence/Employee Health Service
Subject 7 Employee Health Programs

907.01 Objective
A.

To explain health related programs provided to members of the Cincinnati Fire
Department.

907.03 Hospitalization Programs
A.

Anthem Blue Cross/Blue Shield plans provide basic hospitalization coverage for
employees as stipulated in the current Labor/Management Agreement.

907.05 Public Employees Assistance Program (PEAP)
A.

The City of Cincinnati, through the Health Department, Public Employees
Assistance Program offers free assistance to members and their families.
This service includes counseling and help in problems such as marital, financial,
family, emotional, absenteeism, alcoholism, and drug abuse. Professionals are
available to provide the service and if necessary, make referrals to outside
agencies.

B.

Members may seek help on their own, or supervisors may suggest they seek help.
In such cases the Fire Department will not be informed of action taken.

C.

Members may also be referred by the Fire Department for poor job performance
and required to participate in the PEAP program until released by PEAP.
In these cases, PEAP will keep the Fire Department advised as to participation
and the extent to which the objectives of such participation are being met.

D.

No confidential information will be released to the Fire Department.
THE CONFIDENTIALITY OF THE PROGRAM WILL NOT BE VIOLATED.

E.

Public Employee Assistance Program has offices at:
2368 Victory Pkwy, Suite 401
Telephone: 421-7600
Members may call or Telephone PEAP during office hours which are:

EMPLOYEE HEALTH PROGRAMS
Section 907
Rev. 12/14
Page 2 of 2
Weekdays 0830 to 1700 hrs.
An answering service can be contacted at 1-866-485-0274 for an on-call counselor
24 hours a day.


=== Procedure 102--Recruits ===
PROCEDURES MANUAL
SUBJECT: ADMINISTRATION
NUMBER:

APPROVED:

102
FIRE CHIEF

TYPE:
ORGANIZATIONAL
STRUCTURE
Page 1of 24

REVIEWED DATE: 9/2020
REVISED DATE: 9/2019

102.00 Purpose
A. To list and describe the duties and responsibilities of the uniformed positions within the
Cincinnati Fire Department.
B. To provide members with an understanding of the Cincinnati Fire Department’s formal
organizational structure and chain of command.
C. To provide a formal organizational chart of the Cincinnati Fire Department.
D. To provide members with an understanding of the various relationships and functions of
the Fire Department Divisions.
102.01 Objective
To list and define functional positions in the Fire Department thereby promoting a better
understanding of the Fire Department’s organization and function.

102.02 Fire Department
The Fire Department is organized as a department in the city under authority of the
Administrative Code of the City of Cincinnati.
102.03 Organizational Structure
A. The organizational structure of the Cincinnati Fire Department is the traditional pyramid
type that is also common to military organizations. The chain of command type structure
leaves little doubt as to who is in charge of an incident.
B. The pyramid type of organization permits the ready exercise of authority at all levels of
the organization and maximum effectiveness in the accomplishment of the work. The
structure of the organization determines the role or function of each supervisor. The
supervisor is an integral part of the chain of command and as such transmits authority to
the next lower level of the organization.

ORGANIZATIONAL STRUCTURE
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C. Members are to use the chain of command upward, downward, and laterally in
conducting routine Fire Department business and during emergency situations. Members
are to strictly adhere to the chain of command reporting to only those supervisors ranking
directly above and transmitting orders only to those members ranking directly below.
D. Exceptions to the chain of command reporting listed in 102.03 (H) are:
1. If a Fire Captain is the Officer on a Fire Company, the FAO and Fire Fighters
report directly to that Fire Captain since he/she is their direct supervisor for the
day.
2. If a Fire Lieutenant is the Officer on a Fire Company, the Fire Lieutenant reports
directly to the District Fire Chief during that day. However, routine firehouse
business, discipline, etc. must go through the Company Fire Captain (Company
Commander) when submitting reports.
3. The direct supervisor for the Mask Servicing Unit Fire Fighter is the Resource
Management District Fire Chief.
4. All Fire Personnel, sworn and non-sworn, have the right and responsibility to
report possible violations of Administrative Regulation 25: Nondiscrimination/Sexual Harassment (AR 25). Fire personnel may report any
potential AR 25 infraction directly to the Central Human Resources (CHR) or
externally through the Equal Employee Opportunity Commission (EEOC) or the
Ohio Civil Rights Commission (OCRC). Fire Department Human Resources
(FHR) and Central Human Resources will collaborate on investigations and
resolution of AR 25 complaints. This change in reporting for AR 25 is an effort to
be proactive as well as progressive, and to ensure the work environment in the
Cincinnati Fire Department is welcoming and inclusive for all of our members.
a. Step One: Filing a Report
i. Fire personnel can find an Employee Complaint Form on City
Matters at:
https://citymatters.rcc.org/citymatters/departments/hr/employeeservices/ada-eeo-employee-relations/employee-complaint-form/
ii. Fire personnel will complete the form to the best of their ability
with the necessary names and details.
iii. Fire personnel will submit the form to Central HR or CFD HR.
iv. Note: based on the severity of the alleged offense, it may need to
go directly to the Cincinnati Police Department for investigation
and potential charges. In addition, it is important to note that all
parties involved will be made aware of the filing and impending
investigation.
b. Step Two: Human Resources Communication

ORGANIZATIONAL STRUCTURE
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i. If the employee chooses to report through CHR, CHR will send an
email notification to FHR about the AR 25 complaint.
ii. FHR will email all supervising parties involved in the complaint
that an investigation is pending.
iii. FHR will order the Fire Internal Investigation Section (IIS) to open
an investigation and copy CHR.
c. Step Three: Investigation Plan
i. The CFD and CHR will work together to determine an
investigation plan to ensure cooperation from interviewees and all
involved.
ii. The CFD and CHR will take special care in communicating
sensitive details of the case to maintain the utmost confidentiality
and trust.
iii. The complainant will be informed of the investigation progress on
a regular basis.
d. Step Four: Follow-Up
i. The CFD and CHR will keep the complainant updated on the
investigative process as able as to not impede the process.
ii. Emotional support will be provided as needed/requested by the
complainant. This may be provided at any point of the reporting
process. This may be through an external entity such as PEAP or
other outside agencies as required.
iii. Processes and procedures will be reviewed and changed as needed
to avoid future incidents.
Note: Often exceptions may exist.
E. In emergencies, the chain of command may be violated. Members violating the chain
shall be prepared to justify their actions on an F-47, if requested.
F This chain of command structure extends to the City Manager and all other Department
Heads under the City Manager. Members shall not violate the chain of command except
as permitted in Section 102.03 D.
G. Routine business requiring information from the Fire Department Division Offices (i.e.
payroll requests, injury status, etc) shall be submitted through the chain of command on a
F-47 to the respective Division Assistant Fire Chief. If it becomes necessary to visit Fire
Department Headquarters (retirement counseling, etc.) an appointment is required.

ORGANIZATIONAL STRUCTURE
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H. Cincinnati Fire Department chain of command:

102.04 Fire Chief (Car 1)

A. The Fire Chief is at the top of the pyramid structure in the Cincinnati Fire Department.
Authority is derived from the city charter and is passed to lower levels of the Department
by the structure of the Department.
B. The Fire Chief is the commanding officer of the Fire Department.
C. The Fire Chief determines and establishes the policies of the Department and delegates
duties and responsibilities to department members.
D. The Fire Chief is responsible for:
1. Protecting life and property from fire, explosion and other related incidents. As
commander, the Fire Chief must assure the delivery of this service to all within
the City of Cincinnati.
2. Staffing the Department and assigning duties to the Department members in order
to accomplish the Department’s goals.
3. Maintaining an adequate number of firefighters, fully trained and equipped
together with an adequate force of officers.
4. Suspending the tour system in an extreme emergency.
5. Inspecting or directing the inspection of all units to determine their readiness and
efficiency.
6. Enforcing the Cincinnati Fire Prevention Code and other laws dealing with public
safety and educating the public in fire safety and fire prevention.

ORGANIZATIONAL STRUCTURE
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7. Extinguishment of fires throughout the city and when approved by the City
Manager, in areas outside the City.
8. Investigation of all fires to determine cause and prosecution of individuals who
violate laws and ordinances involving carelessness or criminal acts with fire.
9. Enforcement of discipline throughout the Department and holding subordinate
officers responsible for their commands. Has the authority to suspend from duty
any member of the Fire Department for violation of laws, ordinances, policies or
procedures of the Fire Department.
10. Investigation of complaints from citizens involving Fire Department members.
11. The Fire Department budget, overseeing its preparation, implementation,
expenditures and for the procurement of equipment and supplies for the entire
Department.
E. The Fire Chief authorizes response to areas outside the City which have valid mutual aid
agreements or valid fire protection contracts.
F. The Fire Chief must maintain a high level of morale and efficiency in the Fire
Department.
G. The Fire Chief promotes a public relations program to establish and maintain public
consciousness of the Department, projects in cooperation with the public and private
organizations through media releases.
H. The Fire Chief reports to the City Manager any member of the Fire Department who by
reason of age, disease, accident or other disability, cannot properly perform the duties to
which he is assigned.
102.05 Assistant Fire Chief (AC)
A. There are five (5) Divisions in the Cincinnati Fire Department. They are Administrative
Services (Admin), Operations (Ops), Human Resources (HR), Fire
Prevention/Community Risk Reduction (FP/CRR) and Emergency Management (EM).
Each Division is commanded by an Assistant Fire Chief who is subordinate to and
answers directly to the Fire Chief.
B. An Assistant Fire Chief, once on the scene of an incident, is in Command until the arrival
of the Fire Chief. AC’s make necessary reports and assist in commanding and directing
operations.
C. The Assistant Fire Chief is responsible for the maintenance of discipline and for the
enforcement of laws, ordinances, and procedures. AC’s have the right to issue orders to
and command the services of any member of the Fire Department who is subordinate in
rank. AC’s hold subordinate officers responsible for their commands and have the
authority to suspend from duty any member of the Fire Department for violation of laws,

ORGANIZATIONAL STRUCTURE
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ordinances, or procedures of the Fire Department. This suspension is subject to review
by the Fire Chief or Acting Fire Chief.
D. An Assistant Fire Chief is responsible for the property, equipment and apparatus assigned
to the Division commanded.
E. In the absence of the Fire Chief, an Assistant Fire Chief is designated as Acting Fire
Chief and shall have the full authority of the Fire Chief until properly relieved, or for the
duration of the Fire Chief’s absence.
F. Will serve as the Duty Chief after normal business hours according to assigned schedule.
G. Responsible for other matters as assigned by the Fire Chief.
H. Administrative Services Division Assistant Fire Chief (Car 2) – The Admin AC is
responsible for:
1. Establishing specifications for the purchase of goods, ensuring compliance with
specifications for items purchased, purchasing, and accepting fire apparatus in
cooperation with the Municipal Garage.
2. Assigning apparatus throughout the Department.
3. Serving as liaison to City Purchasing on specifications, orders and acceptance of
furnishings, equipment and supplies for the department.
4. Supervising the inspection and record keeping on all buildings, equipment, and
furnishings of the department.
5. Procuring, keeping records, and disbursing supplies for the department.
6. Supervising all maintenance and repairs of equipment, buildings, and apparatus.
7. Serving as liaison to the City Architect in the planning and construction of fire
stations.
8. Serving as liaison to Water Works to insure an adequate water supply for firefighting
activities.
9. Preparing the annual report.
10. Oversees the Fire Information Technology Bureau and CFD technology projects.
I. Operations Division Assistant Fire Chief (Car 3) – The Ops AC has direct
responsibility for the daily activities of the four Fire Districts, the Special Operations
Bureau and the EMS Bureau. Activities include:
1. Fire suppression operations.
2. Fire Prevention activities of suppression companies.
3. Paramedic and EMS operations.

ORGANIZATIONAL STRUCTURE
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4. Hazardous materials operations.
5. Explosive ordinance device (EOD) operations.
6. Technical Rescue Operations.
7. Water Emergency response resources (Zodiak and Fire Boats) and operations.
8. Compilation of monthly and annual reports of suppression related activities of all fire
companies.
J. Human Resources Division Assistant Fire Chief (Car 4) – The HR AC has control
over all of the training and personnel matters of the Fire Department. Responsibilities
include:
1. Serving as liaison with City Human Resources and City Risk Management.
2. Recruiting and assisting in the hiring process of fire recruits, fire cadets, and other
employees.
3. Assisting Civil Service in the preparation of promotional exams.
4. Training of fire recruits
5. Continuing education of all members of the Department.
6. Maintaining an effective drill program.
7. Supervision of courses of instruction to members in all phases of Fire Department
operations.
8. Periodic examination of members to determine any weaknesses in the training
program or in the members themselves.
9. Investigation of all Fire Department injuries.
10. Investigation of Fire Department vehicular accidents.
11. Testing new equipment and writing procedures for the proper use of Department
equipment
12. Preparation of drawings of major fires and critique of operations at those fires.
13. Observing and correcting the work of fire companies at fires, or other emergencies
when deviations from standard practice or improper, unsafe methods are observed.
14. Inspection of uniforms and fire clothes throughout the department. District Chiefs
can be assigned to perform the inspections.
15. Supervision of the Internal Investigation Section and investigations of personnel
matters.
16. Managing the Limited Duty program.

ORGANIZATIONAL STRUCTURE
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K. Fire Prevention/Community Risk Reduction Division Assistant Fire Chief (Car 5) –
The FP/CRR AC is responsible for:
1. Supervision of the inspection of buildings, premises and structures for fire hazards.
2. Enforcement of Fire Prevention laws and regulations as described in the Cincinnati
Fire Prevention Code, Cincinnati Building Code, Zoning Code, Cincinnati Municipal
Code and Hazardous Materials codes and regulations.
3. Maintaining and enforcing the Permit Program.
4. Operation of the Fire Investigation / Environmental Crimes Unit to determine fire
causes and prosecute those who start illegal fires.
5. Facilitating the investigation and cleanup of hazardous materials spills or releases.
6. Maintaining records and reports of the Fire Prevention Division.
L. Emergency Management Division Assistant Fire Chief (Car 6)- The EM AC is
responsible for:
1. Developing and managing the emergency operations plan for the City of Cincinnati.
2. Ensuring all City Departments are trained to function in the Emergency Operations
Center (EOC).
3. Managing Fire Department Communications Center policy and training as it supports
the Fire Department’s response to emergencies.
4. Managing all equipment and facilities related to hardware and technology (i.e.
Computer Aided Dispatch-CAD and Station Alert System).
5. Planning special events that require the inclusion of multiple agencies and
departments and an Incident Action Plan (IAP). This Division will both produce and
enforce the IAP.
6. Operating as the liaison to other county, state, regional and federal emergency
management agencies before, during and after disasters affecting the City of
Cincinnati.
7. Managing intelligence that effects emergency operations within the City of
Cincinnati, especially matters related to weapons of mass destruction and homeland
security.
8. Managing data related to the response of Fire Department resources.
9. Maintaining records and reports of the Emergency Management Division.

ORGANIZATIONAL STRUCTURE
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102.06 District Fire Chief
A. In the functional Chain of Command, the District Fire Chief is directly below Assistant
Fire Chief in rank.
B. 48-Hour District Fire Chief reports directly to the Operations Division Assistant Fire
Chief. Responsibilities include:
1. Discipline in their District.
2. Submitting routine reports from their District.
3. Proper record keeping in their District, including personnel records.
4. Buildings, apparatus and equipment of the District on his assigned tour of duty.
5. Distributing available manpower to form the most efficient unit possible.
6. Efficient operation of Companies at incidents unless relieved by a superior officer.
7. Proficiency of the Companies commanded in regard to firefighting and other
emergency responses. Ensures proficiency of fire companies by observing drills and
conducting combined drills within the district.
8. Supervising the inspection program for Companies commanded.
9. Conducting Tactical Inspections of buildings for pre-fire planning.
10. Proper record keeping including a District manpower roster for their unit.
11. Assigning an Acting Officer when necessary.
12. Transmission of information to the companies commanded.
13. Reporting of incidents in their District
C. 40- Hour District Fire Chief reports to the Assistant Chief of the Division to which he is
assigned. Responsibilities include:
1. Discipline in their Division or Bureau.
2. Submitting routine reports from the Division or Bureau.
3. Proper record keeping in their Division or Bureau, including personnel records.
4. Special duties consistent with Department objectives.
5. Working in suppression as needed, including 24-hour shifts.
6. Subject to on call responsibilities and must respond to various incidents after normal
hours.

ORGANIZATIONAL STRUCTURE
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7. Coordinating a variety of administrative activities with other Department Divisions or
Bureaus, outside agencies, and outside organizations.
8. Assigned an emergency response take home vehicle.
9. Notified of all working fires and significant events.
10. Acting Assistant Fire Chief of their respective Division during the absence of the
Assistant Fire Chief.
11. District Fire Chief of Administrative Services (Car 201)
a. Reports to the Administrative Services Division Assistant Fire Chief
b. Responsible for the Fire Hydrant / Apparatus Unit, the Facilities Unit, the Mask
Servicing Unit and the Procurement Unit.
12. District Fire Chief of Field Operations (Car 301)
a. Reports to the Operations Division Assistant Fire Chief
b. Responsible for the Field Operations Bureau
13. District Fire Chief of EMS Operations (Car 302)
a. Reports to the Operations Division Assistant Fire Chief
b. Commander responsible for the Department’s EMS Operations Bureau
14. District Fire Chief of Special Operations (Car 303)
a. Reports to the Operations Division Assistant Fire Chief
b. Commander responsible for the Department’s Special Operations Bureau
15. District Fire Chief of Training (Car 401)
a. Reports to Human Resources Division Assistant Fire Chief
b. Responsible for the Department’s Training Bureau
16. District Fire Chief of Risk Management (Car 402)
a. Reports to Human Resources Division Assistant Fire Chief
b. This position has responsibility for the management and coordination of all
matters concerning risk management and safety issues for the Cincinnati Fire
Department, as well as supervising the Internal Investigations Unit.
17. District Fire Chief of Fire Prevention (Car 501)
a. Reports to the Fire Prevention Division Assistant Fire Chief
b. Responsible for the Code Enforcement Unit and the Fire Investigation /
Environmental Crimes Unit

ORGANIZATIONAL STRUCTURE
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18. District Fire Chief of Emergency Management (Car 601)
a. Reports to the Emergency Management Division Assistant Fire Chief
b. Responsible for the Department’s Communication Bureau, Special Events Unit,
and the Homeland Security Unit.
102.07 Fire Captain
A. In the functional Chain of Command, the Fire Captain is directly below District Fire
Chief in rank.
B. 48-Hour Fire Captain--Assigned as the Company Commander of a Fire Company. The
Company structure violates the unity of the Command principle by strict interpretation.
Fire Lieutenants assigned to 48-hours answer to the Company Commander regarding
functions such as inspecting, housework, and other routine activities. The same
Lieutenants report directly to the District Fire Chief during fire suppression and other
emergency operations. Responsibilities of 48-Hour Fire Captains (Company
Commanders) include:
1. Responsible for the actions and discipline of all members of the Company.
2. Responsible for the continuing fire inspection and fire hydrant maintenance
programs of the company according to operational guidelines.
3. Responsible to be familiar with hazardous conditions, streets, water supply and
unusual / specialty buildings in first alarm response area.
4. Responsible for condition and maintenance of their quarters, apparatus and
equipment assigned to the company.
5. Engine Company Fire Captains are assigned as the House Captain and are
responsible for the general condition of the entire fire station, all reports relative
to the building/grounds and for arrangement of watch duties. The program for
accomplishing these duties must have the approval of the District Chief.
6. Responsible for the maintenance of records and proper communications of the
Company.
7. Responsible for proper response to fires and other emergencies. Determines
route, method of combating a fire or resolving other emergencies and directs
operation of other companies until relieved of Command by a superior officer.
8. Responsible for the inspection of uniforms and fire clothes on a quarterly basis
coinciding with quarterly inspection. Coordinates inspection of all units of the
Company.
9. Responsible for keeping an adequate amount of supplies on hand. Ensures
economical use of these supplies by proper supervision.
10. Responsible for the training of members of the Company, must ensure that the

ORGANIZATIONAL STRUCTURE
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drill program is conducted and that members can perform all necessary tasks.
11. Responsible for the collecting and safeguarding of assessments including
distribution of monies through channels. All money forwarded will be in the form
of checks (NO CASH).
12. When assigned as Acting District Fire Chief, assumes the duties and
responsibilities of a District Fire Chief and has the same authority as a regular
District Chief when so assigned.
13. Safety Officer Fire Captain (SO2)
a. The Incident Safety Officer at all structure fires, hazardous material
incidents, special operation incidents, and any other incidents deemed
necessary by the Department.
b. SO2 reports directly to the Field Operations Bureau District Fire Chief.
c. Assists in accident investigation that involves Fire Department vehicles
and sends the appropriate reports to the Risk Management District Fire
Chief.
d. See Job Description for a list of job qualifications and responsibilities.
C. 40-Hour Fire Captain- Assigned to various Fire Department Divisions. Responsibilities
include:
1. Discipline in their Bureau or Unit.
2. Submitting routine reports from the Bureau or Unit.
3. Proper record keeping in their Bureau or Unit, including the personnel records.
4. Works in suppression and subject to fire duty as needed, including 24-hour shifts.
5. May be required to work in an above grade role as the acting District Fire Chief of
their respective Bureau during the absence of the District Fire Chief.
6. See Job Description for a list of job qualifications and responsibilities for all 40Hour Fire Captain positions.
7. Fire Captain Hydrants and Apparatus Maintenance Unit– (Car 211)
a. Reports directly to the Resource Management District Fire Chief.
b. Is assigned a response vehicle.
8. Fire Captain Facilities Unit- (Car 212)
a. Reports directly to the Resource Management District Fire Chief.
b. Is assigned a non-response vehicle.
9. Fire Captain EMS Bureau – (Car 312)

ORGANIZATIONAL STRUCTURE
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a. Reports directly to the EMS District Fire Chief.
b. Is assigned a response vehicle.
10. Fire Captain Training Bureau – (Car 411)
a. Reports directly to the Training Bureau District Fire Chief.
b. Is assigned a response vehicle.
11. Fire Captain Internal Investigations Unit– (Car 413)
a. Reports directly to the Risk Management Bureau District Fire Chief.
b. Is assigned a non-response vehicle.
12. Fire Captains Fire Prevention Unit (FPB) – (Car 511 & Car 512)
a. Report directly to the Fire Prevention District Fire Chief.
b. Are assigned non-response vehicles.
14. Fire Captain Fire Investigation and Environmental Crimes Unit (FIU –
Arson and ECU)- (Car 513)
a. Reports directly to the Fire Prevention District Fire Chief.
b. Is assigned a response vehicle.
15. Fire Captain Communications- (Car 611)
a. Reports directly to the Emergency Management District Fire Chief.
b. Is assigned a non-response vehicle.
16. Fire Captain, Special Events (Car 612)
a. Reports directly to the Emergency Management District Fire Chief.
b. Is assigned a non-response vehicle.
102.08 Fire Lieutenant
A. In the functional Chain of Command, the Fire Lieutenant is directly below Fire Captain
in rank.
B. 48-Hour Fire Lieutenant-is in command of the unit of a Fire Company to which
assigned. Assumes the duties and responsibilities of the Fire Captain during tour of duty,
but should not make changes in Company routine unless approved by the Fire Captain, or
upon orders of a superior officer. Responsibilities include:
1. Assisting the Fire Captain in administering the affairs of the company and
performing duties as directed by the Fire Captain.
2. Maintaining discipline and enforcement of policies and procedures of the Fire
Department during tour of duty.

ORGANIZATIONAL STRUCTURE
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3. Records required information in the proper diary and fully advises the relieving
officer of activities during his tour of duty.
4. Submits accurate and complete reports during tour of duty.
5. Ensuring satisfactory overall condition of the portion of fire station, apparatus and
equipment assigned to the company during tour of duty.
6. If assigned to an Engine Company is the house officer and is responsible for the
condition of the entire fire station.
7. During prolonged absences of the Fire Captain, the senior Fire Lieutenant
assumes the duties of the Company Commander.
8. Fire Lieutenant Paramedic (ALS Supervisors- ALS 32, 34, & 35)
a. Reports directly to the EMS Fire Captain
b.See Job Description for a list of job qualifications and responsibilities.
C. 40-Hour Fire Lieutenants—Assigned to various Fire Department Divisions or Bureaus
carrying out special duties consistent with Department objectives. Responsibilities
include:
1. Working in suppression and subject to fire duty, as needed, including 24-hour
shifts.
2. See Job Description for a list of job qualifications and responsibilities for all 40Hour Fire Lieutenant positions.
3. Fire Lieutenants Training Bureau – (Cars 421, 422 and 423)
Report directly to the Training Bureau Fire Captain
4. Fire Lieutenant- Recruiting Unit – (Car 428)
Reports directly to the Training Bureau District Fire Chief.
5. Fire Lieutenant, Internal Investigation Unit – (Car 427)
a. Reports directly to the Internal Investigations Unit Fire Captain
b. Is assigned a non-response vehicle.
6. Fire Lieutenants- Fire Investigation and Environmental Crimes Unit – (Cars
527 and 528)
a. Report directly to the Fire Investigation and Environmental Crimes Unit
Fire Captain
b. Are assigned response vehicles.
7. Fire Lieutenant- Emergency Management- (Car 621)
a. Report directly to the Emergency Management District Fire Chief.

ORGANIZATIONAL STRUCTURE
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b. Is assigned a non-response vehicle.
102.09 Fire Apparatus Operator (FAO)
A. In the functional Chain of Command, the Fire Apparatus Operator is directly below the
rank of Fire Lieutenant.
B. The FAO’s immediate supervisor can be either a Fire Lieutenant or a Fire Captain.
C. 48-Hour FAO—Responsibilities include:
1. Driving and maintaining the apparatus assigned to their Company as stipulated in
the Procedures and Driver’s Manuals.
2. Maintaining operational readiness of the vehicle(s) assigned to the Company.
3. Reporting all defects pertaining to apparatus assigned to the Company.
4. Accounting for the equipment assigned to the apparatus.
5. Notifying the officer of needed supplies.
6. Properly operating the apparatus according to operational guidelines.
7. The FAO assigned to the Engine Company tends to the house HVAC system, as
well as the hot water system, and takes action necessary to assure proper
operation. Defects are reported to the house officer.
D. 40-Hour FAO
Fire Apparatus Operator (FAO) Training Bureau (Car 431)
Reports directly to the assigned Fire Lieutenant Training Bureau determined by
the Fire Captain Training Bureau.
102.10 Fire Specialist
A. In the functional Chain of Command, the Fire Specialist is directly below the rank of Fire
Lieutenant.
B. Works in suppression and subject to fire duty, as needed, including 24-hour shifts.
C. Fire Specialists are assigned to a 40-Hour work schedule.
D. See Job Description for a list of job qualifications and responsibilities for all Fire
Specialists.
E. Fire Specialist – Fire Prevention Unit (Cars 531, 532, 533, 534, 535, 536, 537)
1. Report directly to one of the Fire Captains assigned to the Fire Prevention Unit.
2. Assigned non-response vehicles.

ORGANIZATIONAL STRUCTURE
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F. Fire Specialist – Fire Investigation Unit (Cars 541, 542, 543, 544, 545, 546)
1. Report directly to one of the Fire Lieutenants assigned to the Fire Investigation
and Environmental Crimes Unit.
2. Assigned non-response vehicles.
102.11 Fire Fighter
A. In the functional Chain of Command, the Fire Fighter is directly below the rank of Fire
Lieutenant.
B. The Fire Fighter’s immediate supervisor can be either a Fire Lieutenant or a Fire Captain
C. 48-Hour Fire Fighter responsibilities include:
1. Following orders and carrying out assignments.
2. Knowing all Fire Department Procedures, rules and evolutions.
3. Performing all tasks associated with fundamental firefighting skills and the CFD
supplemental Drill Manual.
4. May be assigned as Acting Officer or Acting FAO and should qualify for these
positions.
5. Inspecting buildings in accordance with Fire Department guidelines.
6. Servicing and testing of fire hydrants in accordance with Fire Department operational
guidelines.
7. Cleaning and maintenance of the equipment and fire station as assigned.
8. Performing duties and tasks assigned by an officer or acting officer.
9. Fire Fighter Step Ups:
a.

Recruit: While at the Fire Training Center

b.

PR:

For 1 year after Fire Recruit Training

c.

FF1:

1 year after being stepped up from PR

d.

FF2:

1 year after being stepped up from FFI

e.

FFIII:

1 year after being stepped up from FFII

f.

FF1V: 1 year after being stepped up from FFIII.
Highest Fire Fighter level
Note: Step ups are not automatic

10. Firefighter Paramedic

ORGANIZATIONAL STRUCTURE
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a. The Paramedic Training Officer (PTO) is in charge of the Medic Unit.
In the event that PTO is not on the Medic Unit, a fire fighter paramedic
will be in charge. An exception exists to the in-charge status should a Fire
Lieutenant or Fire Captain be assigned in which case the highest-ranking
officer is in charge. If not a paramedic, the paramedic shall be responsible
for medical decision not the ranking Officer
b. While assigned or detailed to the Unit for the day.
i. Is responsible for records and reports, including the drug
inventory, for the Medic Unit.
ii. Is responsible for the maintenance of the Unit.
iii. Is responsible for the preparedness of the Unit.
3. Acting Officer
a. Assumes the duties and responsibilities of a Fire Lieutenant and has the
same authority as a regular Fire Lieutenant when assigned as an Acting
Officer, except for issuing written reprimands.
D. 40-Hour Fire Fighter
1. In the functional Chain of Command, the Fire Fighter is directly below the rank of
Fire Lieutenant.
2. Works in suppression and subject to fire duty, as needed, including 24-hour shifts.
3. See Job Description for a list of job qualifications and responsibilities for all 40Hour Fire Fighter positions.
4. Must be a FF IV to apply for a 40-Hour Fire Fighter position.
5. AV Specialist-(Car 452)
6. Meter / SCBA Technician – (Car 251)
a. Reports directly to the Resource Management District Fire Chief
7. Youth Fire Initiative Program Coordinator – (Car 551)
a. Reports directly to one of the Fire Prevention Unit Fire Captains
b. Shall serve as community risk reduction coordinator.

ORGANIZATIONAL STRUCTURE
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102.12 Cincinnati Fire Department Table of Organization:
A. Command Staff:

ORGANIZATIONAL STRUCTURE
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B. Fire Chief’s Office

C. Administrative Division:

ORGANIZATIONAL STRUCTURE
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D. Operations Division:
1. Regular assignments per Fire Company:
a. Officers- Fire Captain - 1 and Fire Lieutenants- 2, Fire Apparatus
Operators (FAO) - 3, and Fire Fighters – 15 (Note: Heavy Rescues are
assigned 18 Firefighters).
2. Regular assignments per unit day on a Fire Company
a. Company Officer- 1, Fire Apparatus Operator- 1, and Fire Fighters- 3
(Note Heavy Rescues are assigned 4 Firefighters).

ORGANIZATIONAL STRUCTURE
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3. Sixth-Persons will be assigned to some Fire Companies if all Fire Companies
already have a full complement of members.
4. Each District will be assigned traveling Fire Lieutenants and Fire Apparatus
Operators to fill on for the regular assigned positions when a vacancy occurs.

E. Human Resources Division:

ORGANIZATIONAL STRUCTURE
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F. Fire Prevention Division:

ORGANIZATIONAL STRUCTURE
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G. Emergency Management Division:

H. Financial Office (Budget):


=== Procedure 104--Recruits ===
PROCEDURES MANUAL
SUBJECT: ADMINISTRATION
NUMBER:

APPROVED:

104
FIRE CHIEF

TYPE: TERMINOLOGY
Page 1 of 4

REVIEWED DATE: 1/2020
REVISED DATE: 7/2011

Chapter I Administration
Subject 4 Terminology
104.01 Purpose
A.

To facilitate better written and verbal communication within the Cincinnati Fire
Department.

104.03 Policy
A.

A list of basic Fire Department terms and their working definitions shall be
provided in the procedure manual.

B.

Although not totally inclusive, those terms and definitions contained within said
list shall be officially recognized by all members of the Fire Department.

104.05 Objective
A.

To provide members with a list of basic Fire Department terms and their working
definitions.

104.07 Definitions
A.

A common understanding of terminology among organization members is highly
essential. This understanding is a significant factor in organizational growth,
development and success.

B.

Words used in the present tense include the past and future; words in the
masculine gender include the feminine and neuter; the singular number includes
the plural.

C.

As a Fire Department Policy, the following list of terms and definitions is
included in the procedures manual:
Acting Chief, Acting District Chief, Acting Officer, Acting Fire Apparatus
Operator - A member of lower rank temporarily assigned to function in a position
of higher rank and accepts all duties and responsibilities of that rank.
Active Duty - That period of time when a member shall be at a designated place
of assignment.
Administrative Services Division- That division in the Fire Department

TERMINOLOGY
Section 104
Rev. 07/2011
Page 2 of 4
responsible for purchasing equipment, liaison with outside agencies and
Administrative duties, under the command of an Assistant Chief.
Alarm - A notification to respond to an emergency.
Apparatus - A Fire Department vehicle used for firefighting purposes.
Assistant Chief - Second in rank to the Fire Chief. Is in charge of a division.
Captain - The rank below District Chief and above Lieutenant. May be assigned
as commanding officer of a fire company, as Supervisor in Fire Prevention
division or other special assignment.
Chain of Command - Relationship of responsibility and authority as shown on the
organization chart.
Channels, through - The transmission of orders and communications through
intermediate officers in ascending or descending order of rank.
City - The City of Cincinnati.
Communications - Interchange of information, verbal, written, or electronic.
Company Diary - Official record of daily activities and events pertaining to a
given fire company.
Company Officer - Member assigned permanently or temporarily, to direct and
supervise a fire company.
Department – The Fire Department of the City of Cincinnati.
Desk Diary (Red Book) - Daily activities diary, issued annually, used to exchange
information between units, an unofficial log.
Detail - A special or routine assignment of duties.
District - A geographical division of the city which includes a number of fire
companies under the command of a District Chief.
District Chief - Directly below Assistant Chief in rank in the Fire Department. In
command of a fire district or second command of a Division.
Division—A part of the Fire Department responsible for a general function of the
Department. There are four divisions within the Fire Department. They are: The
Administrative Services Division, The Operations Division, The Human
Resources Division, and The Fire Prevention Division. Each division is
commanded by an Assistant Chief.
Duty Chief - The Chief or Assistant Chief on-call outside of regular business
hours.
False Alarm - An alarm transmitted when no emergency exists. Can be accidental
or malicious.
Fire Apparatus Operator -(FAO)- A member who drives and operates an
apparatus.
Fire Chief - The primary administrative officer of the Fire Department.
Fire Company - A unit under the command of an officer which is assigned to a

TERMINOLOGY
Section 104
Rev. 07/2011
Page 3 of 4
fire station with apparatus.
Fire Fighter - A member of the Fire Department below the rank of Fire
Lieutenant.
Fire Ground - The location, building or other area where the Fire Department is
called to perform firefighting duty.
Fire Prevention Division—The division in the Fire Department which has
oversight of fire prevention activities beyond the company level. This includes
inspection of certain special properties, fire cause investigation, organization of
Department-wide fire code enforcement program and related duties. Commanded
by an Assistant Chief.
Fire Prevention Specialist - Member assigned to Fire Prevention Division to
perform fire investigations or inspect a specialized fire prevention category.
Fire Recruit - Member in training to become a firefighter.
Fire Station - Any building housing one or more fire companies.
Fire Training Center - The training buildings and staff of the Training Section of
the Human Resources Division.
General Order - A directive issued by the Fire Chief to delineate Department
policy, which remains in force until revised or rescinded.
Limited Duty - Active duty status for payroll purposes, but restricted to non-fire
fighting duties as assigned by the Human Resources Division.
Lieutenant - An officer directly below Fire Captain in rank.
Member - All uniformed personnel of the Fire Department including both officers
and fire fighters regardless of their assignment, specialty or rank.
Notice - A directive explaining a program or project which is temporary in nature.
Officer - Uniformed personnel holding the rank of Lieutenant or above.
Operations Division- The division in the Fire Department which is responsible for
Fire Suppression, Emergency Medical Services, and Fire Prevention Activities
conducted by Operations Division Personnel throughout the city. It has an
Assistant Chief as Officer in Charge.
Paramedic - A Fire Department member holding current certification with the
State Of Ohio and capable of providing advanced life support (ALS) emergency
medical treatment.
Paramedic Training Officer – A Fire Department member with current Paramedic
status ranking directly above Paramedic and in charge of the Medic unit to which
he is assigned.
Human Resources Division - The division within the Fire Department that is
responsible for training, education and personnel matters, under the command of
an Assistant Chief.
Supervisor of Fire Equipment Maintenance - The liaison officer with various city
agencies regarding fire hydrants, water supply and apparatus and equipment
maintenance.

TERMINOLOGY
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Written Reprimand - After verbal consultation, an official notice in writing by the
concerned officer to the employee that there is cause for dissatisfaction with his
job performance and that further disciplinary measures may be taken if the cause
is not corrected.


=== Procedure 501--Recruits ===
PROCEDURES MANUAL
SUBJECT:

Personal Behavior, Appearance and Code of Conduct

NUMBER:

APPROVED:

501
FIRE CHIEF

TYPE: PERSONAL
BEHAVIOR
Page 1 OF 9

REVIEWED DATE: 1/2020
REVISED DATE: 2/15

Chapter V Personal Behavior, Appearance and Code of Conduct
Subject 1 Personal Behavior
501.01 Policy
A. All Fire Department members shall abide by the standards of personal behavior outlined
within this procedure.
B. All Fire Department members shall abide by rules, policies, procedures and guidelines
pertaining to City of Cincinnati employees.
C. All Fire Department members shall obey all federal, state and local regulations, laws and
ordinances.
501.03 Objective
A. To establish basic prudent and reasonable standards of personal behavior required of
Cincinnati Fire Department members.
501.05 Books Adopted by Reference
The following books are adopted by reference as part of this chapter.
A. Human Resources Policy and Procedures - City of Cincinnati
B. Rules of the Civil Service Commission - City of Cincinnati
C. Affirmative Action Program - City of Cincinnati
D. Report Manual - Cincinnati Fire Department
501.07 Rules of General Conduct
ALL MEMBERS
A. Shall observe the work hours of their assignment; fully prepared to perform ALL required
duties at the assigned time in the proper uniform for every regular duty or special event
assignment.
B. Shall pay just debts.
C. Shall not violate any criminal law and be governed by the customary rules of accepted good
behavior observed by law abiding citizens.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
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D. Shall always conduct themselves in a manner that will not bring discredit to the Cincinnati
Fire Department or the City of Cincinnati while on or off duty.
E. Shall not unlawfully interfere with the legitimate business interests of the City of Cincinnati
or the Cincinnati Fire Department.
F. Shall not aid or abet misconduct or misbehavior of others.
G. Shall not be a party to any immoral or indecent conduct.
H. Shall not alter, destroy, or make unauthorized changes to city records or data.
I. Shall not intentionally make a false statement or report.
J. Shall not, under any circumstances, engage in altercations, while on duty.
K. Shall not be guilty of cowardice or shirking of duty.
L. Shall not engage in any sexual activity while on duty.
M. Shall not report for duty under the influence of alcohol, debilitating drugs or any other
substance that could impair their physical or mental capacities.
N. Shall not use alcoholic beverages, debilitating drugs, or any substance that could impair their
physical or mental capacities while on duty or in uniform. Isn’t this the same as above?
O. Shall not bring or cause to be brought into or have in their possession any substance that could
impair their physical or mental capacities while on Fire Department property.
P. Shall not possess, manufacture or distribute illegal drugs and drug paraphernalia.
Q. Shall not misuse, illegally possess, or distribute legal pharmaceutical drugs.
R. Shall not gamble for money or other articles of value and shall not keep or have any gambling
devices on the premises of the Fire Department or in their possession.
S. Shall not use indecent, profane, uncivil or boisterous language.
T. Shall not remove material from the fire ground, regardless of whether or not the owner gives
permission, except as required for official purposes.
U. Shall not smoke inside any City building or at a fire or other emergency scene at any time.
a. Smoking is also prohibited in fire apparatus and other city vehicles.
b.Shall not smoke in any buildings while on fire prevention inspections.
V. Shall not be insubordinate.
Insubordination is defined as: Not submissive to authority: disobedient. Verbally or
demonstratively exhibiting disrespect toward a superior officer regardless of whether or not
the officer is the immediate supervisor of the member.
All members shall promptly obey all orders from superior City of Cincinnati or Cincinnati
Fire Department officials relating to official City business or duties.
Upon receiving any order, which is in conflict with a previous order, so inform the Officer
who issued the conflicting order. If the Officer does not change his order, the member shall
obey the most recent order.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
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501.09 Ethical Conduct
ALL MEMBERS
A. Shall not solicit or accept compensation, reward or consideration for services performed in the
line of duty, or any gift or donation, as a member of the department, without the approval of
the Chief. No Member is to be compensated in any form when working for another member
except for the other member working "in Lieu of" that person on a future date. Members shall
not trade tours for personal gain.
B. Shall not grant, approve or countenance (accept or support) the use of their affiliation with the
Fire Department by any person, firm or corporation for the purpose of influencing the sale of
any goods, merchandise, commodities, real estate, or stocks.
C. Shall not lend their names to or use their photographs in their official capacity in any written
or printed article or advertisement, without first obtaining the approval of the Fire Chief.
D. Shall not use their uniform or any part of it to influence anyone for personal gain.
E. Shall not use logos, seals, graphics or symbols of the Cincinnati Fire Department without
written authorization from the Fire Chief.
F. Shall not engage in any activity that can be construed as a conflict of interest to the
department or use their position with the department for personal gain or influence.
G. Shall avoid conflicts of interest situations where they have a direct or indirect interest,
financial or otherwise, in any transaction or activity, that conflicts with the proper discharge
of their duties.
H. Shall provide notice of all outside employment to the Fire Department Human Resource
Bureau at the time the employment is accepted and anytime there is a change in outside
employment status.
I. Shall not take part in any demonstrations; appear before City Council or other public officials
to protest while in uniform.
J. Shall not resist or obstruct any city, state, or federal official in performance of their official
duty.
K. Shall consider all official business of the Fire Department as confidential. They shall not
disclose information concerning Fire Department activities or investigations when such
disclosures would hinder accomplishment of Fire Department objectives without permission
of the Fire Chief.
L. Shall not make disparaging or offensive remarks (written, verbal or electronic) toward any
city official, city employee or civilian.
M. Shall not criticize or ridicule the Fire Department, its policies or other members by talking,
writing, or expressing themselves in any manner, when such expression:

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
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1. Is directed towards a person with whom the member has a working relationship, and the
expression impairs the working relationship.
2. Is stated or inferred as the official position of the department, without obtaining the prior
approval of the department.
3. Improperly discloses investigative or confidential information.
N. Shall not engage in any activity that is detrimental to the Cincinnati Fire Department or City
of Cincinnati.
501.11 Reporting of Off-Duty Law Violations
A. Off-Duty members must provide proper and timely notification no later
than the next day to the Fire Department of any court actions, arrests, or citations.
1. Members must notify their immediate supervisor of any driving restrictions not later than
the next day after the restriction is imposed.
2. The supervisor is required to inform the Fire Chief through the chain of command.
B. Members must report any citation for a criminal violation, misdemeanor violation (excluding
payout traffic violations), or any violation resulting in physical incarceration within 24 hours
after the arrest or violation unless prevented from doing so by defensible extenuating
circumstances.
1. Affected members shall report these incidents to their assigned District Chief or supervisor.
If their assigned District Chief or supervisor is unavailable, the member must notify any onduty District Chief.
2. This information should be immediately forwarded to the member’s Division Assistant
Chief or the Duty Chief, who will determine the necessity of notifying other administrative
personnel.
C. Notification of supervisor should include all pertinent information including:
1. Date and time of the incident or arrest
2. Nature of violation or reason for arrest
3. Police jurisdiction of incident or arrest
4. Date and time of court appearance or arraignment
D. In the event that a member is physically incarcerated and unable to make the required
notification, they are to have a responsible person (i.e. Police Supervisor, Attorney, Spouse,
etc.) contact their supervisor or any on duty District Chief. They should provide the Fire
Department with all pertinent information regarding the arrest.
E. These members will be carried LWOP (Leave Without Pay) for time missed from work
immediately following their arrest. Members who are incarcerated will not be permitted to
trade or use SWP, vacation, holiday or any other type of paid leave. Members who fail to

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
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follow this procedure or who otherwise circumvent the reporting requirements will be carried
AWOL (Absent Without Leave), and have additional charges filed against them.
F. Immediately upon their return to duty, the member shall submit a Chief’s Report F-47 and
forward it to the Chief’s office. This report shall include all pertinent information and a full
explanation of the incident.
G. The affected member shall provide a court case status report by the first Monday of every
month by email or telephone call to their assigned District who will convey the information to
Internal Investigations by e-mail. This status report shall include the date, time and location of
their next court appearance along with any other pertinent information. The member shall
immediately contact the Internal Investigation Section if there are any changes in court dates
or times. After normal working hours, contact your assigned supervisor or any on duty
District Chief so that this information can be properly forwarded.
501.13 Proficiency
ALL MEMBERS
A. Shall use their training and capabilities to protect the public and other members at all times,
both on and off duty.
B. Shall work competently in their positions to cause all department programs to operate
efficiently and effectively.
C. Shall manage in an effective, considerate manner.
D. Shall follow instructions in a positive, cooperative manner.
E. Shall keep informed so as to do their jobs effectively.
F. Shall be concerned and protective of other member's welfare.
G. Shall operate safely at all times.
H. Shall use good judgment and prudent and reasonable discretion.
I. Shall keep physically fit to perform the essential functions of their job.
J. Shall after being stationed permanently at a company for six months, have memorized the
location of all fire hydrants and streets in their Company's first alarm fire district.
501.15 Cooperation and Work Relationships
ALL MEMBERS
A. Shall always conduct themselves in a manner that creates good order in the department.
B. Shall be permitted to constructively criticize, not ridicule, the work at an emergency scene for
educational purposes, but never in the presence of persons who are not members of the Fire
department.
C. Shall be courteous and cooperative to the public.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
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D. Shall not engage in reckless conduct or intentional acts which endangers the welfare of the
public.
E. Shall extend maximum cooperation to other City Departments, utility companies and other
agencies working with the department.
F. Shall see that all visitors to the fire station are promptly accorded respectful attention.
Officers may, for justifiable and defensible reason, exclude from the station any person,
including an off-duty member of the department. They shall exclude from the station any
disorderly person or any person under the influence of liquor and, if necessary, notify Police
to remove such persons and sign on them. They shall not permit minors to visit the fire
station unless accompanied by an adult not presently on duty.
G. Officers shall prohibit visitors from unnecessarily congregating in the fire station, especially
during periods when fire stations are being used for election purposes. Fire station visitation
shall, under no circumstances, be used by members to socialize with non-members. This
includes friends, family and acquaintances.
H. Officers may permit Fire Service-related visits during hours approved by the Fire Chief. NonFire Service-related guests may visit until 2000 hour in designated public areas only. Other
areas may be visited only with the express permission of the Fire Chief. On duty members
are not permitted visitation with non-Fire Service-related guest outside the fire station.
I. Shall not give preferential treatment to any other member.
J. Shall not engage in harassment or abusive behavior.
K. Shall not engage in arguments on religion, race, politics, or similar controversial subjects on
the premises of the Fire Department, either with other members, or with visitors. They shall
also refrain from engaging in such arguments while on duty at any other place.
L. Tours by school children and other juvenile groups. There shall be a sufficient number of
department members assigned to keep children from dangerous areas. This may necessitate
breaking large groups into smaller ones in order to guide them properly and protect them from
harm. Also, when children are visiting a fire station, the apparatus shall not be placed in
motion until after one member has made certain that no child is in harms way.
501.17 Use of Fire Department Facilities and Equipment
ALL MEMBERS
A. Shall protect and be careful of department equipment and property.
B. Shall use the Fire Telephone System for official Fire Department business only. Calls must
be kept as brief as possible.
C. Shall only use station outside telephone for personal business. Since these telephones are
sometimes used as an auxiliary signaling system, calls on this system must be limited to 20
minutes unless emergency in nature.
D. Shall use Company Bulletin Board for posting information of concern and interest to all
members. Such information shall be consistent with the established Policies and Procedures

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 7 of 9
of the department, and shall contribute to the best interest, morale and welfare of the
department.
E. Shall not solicit or contribute, directly or indirectly, any money or other valuable article or
thing to be used in connection with a matter affecting the Fire Department, without the
approval of the Chief.
F. Shall use City property (buildings, vehicles, firefighting equipment, office machines,
computers, credit cards, personal protective equipment, uniforms, badges, identification cards
and so forth) in strict accordance with applicable City laws, ordinances and administrative
regulations, policies and procedures, codes and rules; department policies and procedures;
current collective bargaining agreements; state laws and federal laws.
G. Shall use the Internet, computers, servers, telephones and other electronic devices in strict
observance with applicable City and Departmental rules that govern such activities.
H. Shall not place any decorations or advertisements on Fire Department property without the
permission of the Fire Chief.
I. Shall not use official letterhead, envelopes or stationery, except for the transaction of official
business of the Fire Department.
J. Shall not keep pets, except for aquarium fish, in or around the fire station.
K. Shall not make alterations to the fire station, apparatus, or any other Fire Department or City
property without prior written permission of the Assistant Chief of Administrative Services
Division.
L. Shall conduct themselves in an exemplary manner at all times, both on and off duty.
1. Off duty individuals are welcome at the fire station provided they are NOT under the
influence of alcohol or other drugs. Off-duty employees who are under the influence of
alcohol or other drugs will NOT be permitted on Fire Department property at any time.
2. It will be the responsibility of the Fire Company Officer to determine whether an off-duty
member is under the influence.
3. If the Officer suspects that an off-duty member is under the influence, that member will be
asked to leave the premises immediately.
4. The observations that are necessary for on-duty employees who are suspected of being
under the influence do not apply to this situation. Just the suspicion of impairment is
sufficient to ask an off-duty member to leave.
5. In all cases the District Chief will be notified.
6. If appropriate, the District Chief and Officer will discuss transportation options with the
off-duty member.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 8 of 9
501.19 Use of Personal Equipment
Any use of personal recording devices, cell phones, digital cameras, helmet cameras, etc. on
emergency response is strictly prohibited.
B. Use of Fire issued recording devices are only to be used as intended for duty related issues as
described by Fire policy. All such use on emergency scenes shall have approval of the Fire
Chief or Assistant Fire Chief unless specifically covered by procedures, such as photographs
for EMS response for the Hospital ER, accident scene investigations, Training Bureau
activities, etc. Such pictures or video is the sole property of the Fire Department and any use
outside of the Fire Department shall be approved by the Fire Chief or an Assistant Fire Chief.
A.

The purpose of these regulations are not to discourage use of personal recording devices for
personal mementos, for example, family visits, work crew pictures, etc. but this use is for
personal use only and any use in any public format will need approval by the Fire Chief or an
Assistant Fire Chief. Any use of personal recording devices on City Property or of City
Property is for personal use only and must follow the directives found in:
Use of City of Cincinnati Internet and Electronic Mail System in the Section 1304.01 2:
“Users must ensure that the content of any e-mail message is not construed as being
discriminatory, insulting, disruptive, offensive or harmful to employee morale.”
D. If there are questions on the appropriate use of personal recording devices, for example, using
a camcorder or digital camera for fire company non-emergency drills, all Fire Personnel are
directed to contact their District Chief who will handle or request advice from his Assistant
Fire Chief if needed. Such use shall be considered Fire Department property and
dissemination to the public by any means is prohibited unless permission is gained by the Fire
Chief or an Assistant Fire Chief.
E. Members may carry private cell phones and pagers on duty, Cell phones and pagers will be in
the silent mode and will only be used outside the public eye, except when used for Fire
Department business.
C.

F. The Fire Department is not responsible for damage or loss of personal recording devices,
cameras, cell phones or pagers.
501.21 Reporting Discipline Activity and Personal Action File
A. Each company member has a Personal Action File at the District level. The main purpose of
this file is to record commendations and progressive discipline. Each company member also
has a file at the company level. The purpose of this file is to record leaves, equipment issues,
transfer information and other personal information other than discipline.
B. Where indicated, the Bureau chief will forward the member's Personal Action File and a
Chief’s Report F-47 in the form of charges; or he may refer the particulars to the Human
Resource Chief for review. Recommendations from the Company Officer and District or
Division Chiefs may accompany any referral.
C. When a member's Personal Action File is forwarded for action the officer rendering the
decision shall have the action noted in the file.

PERSONAL BEHAVIOR
Section 501
Rev. 2/15
Page 9 of 9
501.23 National Flag and National Anthem
A. Members of the Fire Department shall observe and display proper respect toward the National
Flag and National Anthem.
B. When the National Anthem is played, the National Flag raised or lowered, or the National
Flag passes in review all uniformed members wearing hats will tender the military salute,
except when performing emergency duties. All members not wearing hats or not in uniform
shall render the civilian salute: Right hand over left breast, body at attention.
501.25 Deadly Weapons
A. Members of the Fire Department shall not have in their possession while on duty firearms
other than those issued by the Fire Department or authorized by the Fire Chief, either on the
person of the member or otherwise under their control on City property.
1. To have under their control includes vehicles parked on city property.
B. The City of Cincinnati Municipal Code (Sec. 708-41) and the Cincinnati Fire Department
prohibits any person from carrying, conveying, or having under their control a concealed
firearm, deadly weapon, or dangerous ordinance on city property.
1. This prohibition INCLUDES persons licensed to carry a concealed weapon.
2. Law enforcement personnel carrying out their duties are exempt.
3. City property includes all property owned or leased by the city or its boards or
commissions, and the Greater Cincinnati Water Works, and the Metropolitan Sewer
District.
Failure to follow the procedures set forth in this section shall be considered a direct violation of
Fire Department policy, and the member will be subject to disciplinary action.


=== Procedure 502--Recruits ===
PROCEDURES MANUAL
SUBJECT:

Professional Appearance

NUMBER:

APPROVED:

502
FIRE CHIEF

TYPE: PROFESSIONAL
APPEARANCE

REVIEWED DATE: 1/2020

Page 1 OF 4

REVISED DATE: 3/2021

Chapter V Personal Behavior and Appearance
Subject 2 Professional Appearance
502.01 Objective
A. To establish standards consistent with safe use of personal protective equipment required
for firefighting and other emergency use.
B. To provide appearance standards which will promote a neat and professional appearance
while in uniform.
502.03 Personal Appearance
A. The following standards will prevail for the personal grooming of members of the Fire
Department while on duty and while off duty but in uniform.
1. Cranial Hair (male and female)
a. In all cases, the bulk or length of the hair will not interfere with the wearing of the
uniform cap, helmet, SCBA or any other safety gear.
b. Unsecured hair will not fall beyond the collar more than two (2) inches.
c. A member may have longer hair, but the hair must be worn in a manner to comply
with paragraph 1a and 1b above while in uniform.
d. Hair will not be visible on the forehead when the uniform cap is worn.
e. In any case, the length or bulk of the hair will not interfere with the proper
wearing of the following:
1.

Helmet

2.

Mask/SCBA

3.

Protective Hood

4.

Uniform Hat

5.

Fatigue Cap

PROFESSIONAL APPEARANCE
Section 502
Rev. 3/21
Page 2 of 4
g. The wearing of hair styles or adornment/accessories which interferes with the
protective features of helmet or mask are prohibited.
2. Facial Hair
a. Facial hair of any type shall not interfere or come in contact with the S.C.B.A.
face piece seal or exhalation valve.
b. Moustaches must be kept neatly trimmed. They may not extend laterally more
than one half (½") inch from the corner of the mouth. They may not extend more
than one half (½") inch below the corner of the mouth when closed.
c. Members, if they so desire, will be allowed to wear facial hair immediately beneath
the lower lip, if this complies with paragraph (2.a above). This facial hair shall
not exceed one half (½") inch in any dimension.
d. Sideburns will be kept neatly trimmed and must not extend downward below the
lowest part of the earlobe. Sideburns shall conform to paragraph (2.a above)
3. Hairstyles
a. Acceptable hairstyles include those stated in City of Cincinnati antidiscrimination ordinance Sec. 914-1-T1. - Natural Hair Types and Natural Hair
Styles Commonly Associated With Race."Natural hair types and natural hair styles
commonly associated with race" includes, but is not limited to, hair style, type, and
texture, treated or untreated, as well as protective hairstyles such as natural hair,
afros, braids, twists, cornrows, and locks, which hair types and hair styles are
commonly associated with African-Americans and their racial, ethnic, and cultural
identities. (Ordained by Ord. No. 351-2019, § 3, eff. Jan. 1, 2020)
b. All hairstyle must comply with paragraph 1a and 1b above.
502.05 Cosmetic Makeup
A. The moderate use of makeup is permissible.
1. Fingernail polish, clear and uncolored is permitted. Other colors are prohibited.
502.07 Jewelry
A. The wearing of jewelry by members in uniform is limited to a wristwatch and finger
rings. The wearing of finger rings is discouraged for safety reasons.
B. The wearing of necklaces, pendants, earrings, bracelets and chains is prohibited.
C. The wearing of religious medals or personal identification chains or necklaces may be
worn around the neck, provided the item is concealed from view by the uniform shirt.

PROFESSIONAL APPEARANCE
Section 502
Rev. 3/21
Page 3 of 4
502.09 Exceptions
The above regulations will apply to ALL uniformed members of the Fire Department,
with the exception of those who, because of the nature of their assignments, have
written permission of the Assistant Chief of Human Resources.
A record of this exemption will be maintained by the Assistant Chief of Human
Resources.
Any items worn that could create a safety concern must be immediately addressed.
502.11 Appeals Process
A. Step One:

The accused party will have the right to appeal compliance of this
procedure to their immediate supervisor.

B. Step Two:

If not settled satisfactorily, the appeal will go to the District Chief for a
ruling. If the parties are not satisfied with the results at this level, the
appeal will go to the third step.

C. Step Three:

If not settled satisfactorily, the appeal will go to the Assistant Chief of
Human Resources for a ruling. If the parties are not satisfied with the
results at this level, the appeal will go to the fourth step.

D. Step Four:

The appeal will be heard by the Fire Chief. The decision of the Fire
Chief is not appealable.

E. Items covered by safety under this procedure are not subject to the appeal process.
502.13 Display of Body Art
A. Members of the Cincinnati Fire Department must not have any lewd or offensive indelible
marks or figures (tattoos) visible on any exposed part of the body while wearing the
prescribed duty uniform, including the physical training approved attire.
B. Cincinnati Fire Department policy prohibits any tattoos or brands on the face, head or neck
above the class-A shirt collar. Small innocuous tattoos or brands on the hands that are not
prejudicial to the good order or discipline within the Fire Department and do not detract
from a professional firefighter appearance are authorized within the Cincinnati Fire
Department.
Tattoos or brands that are extremist, indecent, sexist or racist are prohibited, regardless of
location on the body, as they are prejudicial to good order and discipline within the Fire
Department. Defined further:

PROFESSIONAL APPEARANCE
Section 502
Rev. 3/21
Page 4 of 4
1.

Extremist tattoos or brands are those affiliated with, depicting or
symbolizing extremist philosophies, organizations, or activities; those
which advocate racial, gender or ethnic hatred or intolerance; advocate,
create or engage in illegal discrimination based on race, color, gender,
ethnicity, religion or national origin; or advocate violence or other unlawful
means of depriving individual rights under the U.S. Constitution or federal
and state law.

2.

Indecent tattoos or brands are those that are grossly offensive to modesty,
decency or propriety; shock the moral sense because of their vulgar, filthy
or disgusting nature, or tendency to insight lustful thought; or tend
reasonably to corrupt morals or incite libidinous thoughts.

3.

Sexist tattoos or brands are those that advocate a philosophy that degrades
or demeans a person based on gender, but that may not meet the same
definition of “indecent”.

4.

Racist tattoos or brands are those that advocate a philosophy that degrades
or demeans a person based on race, ethnicity or national origin.


=== Procedure 503--Recruits ===
PROCEDURES MANUAL
SUBJECT: Personal Behavior and Appearance- Discipline
NUMBER:
503

APPROVED:
FIRE CHIEF

TYPE:

EFFECTIVE DATE: 5/2020

Page 1 of 8

REVISED DATE: 5/2020

503.01 Purpose
A. Provide disciplinary policies, guidelines and procedures as they relate to the City
of Cincinnati Fire Department.
B. Provide a fair and effective system of handling disciplinary problems, which are
capable of functioning within the parameters of Federal and State Labor Laws,
Civil Service Laws and the City of Cincinnati Personnel Policies and Procedures,
Fire Department Procedure Manual and the Current Labor Management
Agreement.
C. Provide a record of employee behavior used as a guide in performance ratings,
evaluating and correcting employee's weaknesses as well as justifying disciplinary
actions taken.
503.02 Policy
A. All disciplinary actions within the department, which may be undertaken by
management and/or supervisory personnel, shall conform to the guidelines, rules
and regulations, and laws as set forth in the appropriate Federal and State Statutes,
Civil Service Laws, the City of Cincinnati Personnel Policies and Procedures and
the Fire Department Procedure Manual and the Current Labor Management
Agreement.
B. The basic underlying approach to discipline within the fire department shall be of
a positive nature and shall seek, as its aim, the goal of employee self discipline
and adherence to organizationally accepted norms of conduct.
C. Where self-discipline fails, disciplinary action is authorized and shall be
accomplished in such a manner as to be fair, equitable, consistent, and suited to
the situation.
D. Any employee having supervisory authority and responsibility shall discuss
deficiencies in performance, conduct, and other matters with subordinates as soon
as possible after such deficiencies have been observed. Methods of improvement

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 2 of 7
and corrective actions should be pointed out to the employee during said
discussion; any such actions shall be documented in writing. Whenever possible,
sufficient time for improvement shall precede formal disciplinary action.
E. All disciplinary and corrective action shall be documented in such a manner as to
be defensible on appeal and/or review and be recorded properly in the member's
personal action file at the district. It is also worth noting, that any discipline
that is not documented cannot be considered to have happened.
503.03 Responsibility
A. Officers shall be responsible for enforcement of fire department procedures and
for the discipline of all personnel/members under their command. They shall
have the right to reprimand any member who willfully shirks their duty or who is
incompetent or careless in the performance of their duty.
B. Officers Culpability: Officers shall report to their superior officers violations of
fire department procedures, insubordination or dereliction of duty by
subordinates. Any failure on their part to take proper action for violations of
procedures, insubordination or dereliction of duty by subordinates will subject
officers to charges of neglect of duty.
C. Acting officers are responsible for maintaining discipline and handling
disciplinary matters in accordance with the position in which they are temporarily
assigned.
D. All fire department members are responsible for maintaining self-discipline and
adhering to organizationally accepted norms of conduct and duty.
503.04 Handling Disciplinary Issues
A. Company officers shall discipline members in a progressive manner (by
instruction, counseling, and when necessary formal corrective action) as
prescribed for all minor violations such as but not limited to:
1. Tardiness
2. Uniform violations
3. Attitude, participation and efficiency at drills.
4. Performance at fires, in quarters, when inspecting, etc.
5. Personal hygiene and good grooming.

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 3 of 7
B. The officer shall maintain a personal record of all incidents and actions taken at
their level. Prior to disciplining any member, supervisors shall review
member’s disciplinary history to ensure proper progressive discipline is
taken. A failure to adhere to progressive discipline will subject supervisors
to disciplinary action.
C. Company officers will forward to the District Chief a F-47 for any case which
they feel requires more severe forms of discipline. This may be a series of minor
delinquencies (all documented), or a more serious single incident. The District
Chief may discipline the employee at this level, or take the matter to the
appropriate Assistant Chief for action. The company officer's report must contain
all the particulars, as he knows them, including any investigation that has taken
place.
D. Where indicated, the Assistant Chief will forward the member's personal action
file and a F-47 in the form of charges; or he may refer the particulars to the
Human Resources Assistant Chief for review. Recommendations from the
Company Officer, District Chief and Assistant Chief may accompany any referral.
E. When a member's personal file is forwarded for action all appropriate previous
discipline shall be included.
F. Any officer taking action involving a member not assigned to him shall see that
proper notification is made through the member’s commanding officer and
District Chief. The District Chief responsible for the member's file shall see that
the personal action file is updated.
G. When a member is transferred, the personal action file and the company personnel
file are forwarded to the member’s new District Chief or Assistant Chief. Note
the difference between personal action file at the district and personnel file at the
company.
H.

Any member who feels that they have been disciplined unjustly may appeal to
the next highest level of command.

I. Members will be notified in writing of charges, including the time and date of the
hearing and the fact that they are entitled to representation, when serious charges
which may result in suspensions, demotion or dismissal are to be heard.
J. Written reprimands shall be administered by Fire Lieutenants and above, only
after conferencing with the appropriate District Fire Chief to confirm the
appropriateness of the penalty.
K. More serious penalties require a Pre-Disciplinary (Departmental) Hearing.
L. Acting officers shall consult their District Fire Chief for advice on handling
disciplinary problems.

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 4 of 7
M. Consult the current Labor Management Agreement (Contract) to ensure
compliance with its language.
503.05 Charges
A. Written charges may be preferred by one member against another, or by a civilian
against any member of the fire department, for violation of fire department
procedures or a violation of any law or ordinance. The charge shall specify the
act(s) and circumstances with times, dates and places.
B. The person preferring charges shall be prepared to substantiate them by producing
competent testimony at the hearing. Charges shall be attested by witnesses with
personal knowledge of the facts. Members shall not, under any circumstances,
withhold facts or other information or give false testimony before the City
Manager or any fire department officer. Such action shall be made the subject of
charges of dishonesty.
C. Members shall personally be served with a copy of charges against them at least
ten (10) calendar days before their hearing by an authorized officer of the fire
department. Notice of members who are to appear as complainants or witnesses
may be telephoned by their respective officers, who shall promptly transmit such
notice to the members concerned.
503.06 Suspension Pending A Pre-Disciplinary (Departmental) Hearing
A. The Fire Chief or an Assistant Fire Chief may suspend a member if, in the
judgment of that officer, the offense is serious enough to warrant immediate
action. An Assistant Chief shall make an immediate oral report of such action to
the Fire Chief, followed by a written report. A hearing of the charges may be held
in five calendar days.
B. If a company officer finds that a member is incapable of performing duties
properly due to a condition that will be a matter for disciplinary action, the officer
shall immediately notify the District Chief who in turn shall notify the Assistant
Chief of Operations or his designee. In the meantime, the officer shall relieve the
member of all duties and restrict member to quarters pending further instructions.
If the member needs medical attention, the officer shall see that member receives
it promptly.
503.07 Suspension
A. Members of the fire department who are suspended from duty shall promptly
surrender all fire department property in their possession including: badge, cap
wreath, firehouse key and I.D. card to their immediate supervisor who shall turn
the items over to the Internal Investigation staff (Internal).
B. Internal shall retain the items until the period of suspension ends.

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 5 of 7
C. Members under suspension shall not wear the uniform, shall appear at the hearing
in civilian clothing and shall be restricted from all non-public areas of the
firehouse.
503.08 Pre-Disciplinary (Departmental) Hearing
A. The Fire Chief may conduct a Pre-Disciplinary hearing on his own authority. The
Fire Chief may designate any staff officer who is qualified as a hearing officer, to
conduct a hearing for him. The Fire Chief may also assign another officer to
assist in the hearing. The Fire Chief or his designee, upon receiving the charges,
will set the date and time for a hearing at which the defendant, charging officer
and other witnesses may be heard. All interested persons shall be notified of the
date and time for the hearing. Members shall be entitled to ten (10) calendar days
advanced notice before any pre-disciplinary hearing. A member may waive his
right to a hearing in writing.
B. The Fire Chief or his designated hearing officer will either sustain or dismiss the
charges, if charges are sustained a penalty will be recommended. The Fire Chief
or his designated hearing officer will forward recommendations to City Human
Resources, then to City Law and then to the City Manager. The decision of the
City Manager is final except to the extent Civil Service Law permits appeal.
503.09 Appeal
A. Any member who has been dismissed, demoted or suspended has a right to appeal
to the Civil Service Commission within ten (10) days of such action, in
accordance with current Civil Service regulations.
B. Refer to the current labor/management agreement article on Grievance Procedure
/ Review Panel for further direction.
503.10 On-Duty Members Under the Influence of Alcohol, Debilitating Drugs or Other
Substance Impairing Physical or Mental Capacity.
A. The immediate supervisor must initiate action based on observations, making
written notes of observations. Have others observe for signs of impairment.
B. If the immediate supervisor has reason to believe the employee is impaired, the
employee shall be relieved of duty immediately pending substantiation of the
impairment.
C. The next higher level of supervision will be notified of the employee's condition
and action taken.
D. This superior officer will observe the employee and decide if further testing is
required. If the employee is believed to be incapacitated further testing is
required.

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 6 of 7
E. The Fire Chief and Assistant Fire Chiefs have the authority to order the member
to submit to breathalyzer, urinalysis or blood testing to determine incapacitation.
F. A member who refuses to submit to examination and test shall be charged with
direct disobedience of orders and being under the influence and/or any other
violations of the fire department procedures as may be applicable.
G. A member who refuses to submit to the aforementioned test, shall be suspended
immediately by an Assistant Fire Chief; pending the hearing of the charges.
H. A member who does submit to the aforementioned test and examinations and is
found to be innocent shall be restored to duty. A complete report shall be
forwarded indicating the facts and actions taken in chronological order, including
results of the test.
I.

A member who submits to the aforementioned test and examinations and is
found to be under the influence shall be suspended immediately by an Assistant
Fire Chief and the necessary charges shall be initiated by the employee's
immediate superior or the person initiating the action against the employee.

J. Review the current labor/management agreement appendix on Alcohol and Drug
testing for further direction.
503.11 Failure to Report to Duty
A. A member who fails to report for duty at his/her assigned time and location will
be reported as ABSENT WITHOUT LEAVE (A.W.O.L.) unless the member has
telephoned the immediate supervisor prior to 0700 in which case the employee
will be reported as TARDY.
B. A.W.O.L. or TARDY employees will be reported to the next higher level of
supervision immediately and the late employee shall submit a F-47 explaining the
absence.
C. Repeated violations of this rule may be cause for strict disciplinary action,
including dismissal.
1. AWOL is a higher more serious offense and a higher level of progressive
discipline will be warranted in each instance.
2. Second offense AWOL, shall result in charges being preferred against the
member.
3. In accordance with Civil Service regulations, a member who is absent
without leave for three consecutive working days shall be deemed to have
resigned from their position.

PERSONAL BEHAVIOR AND APPEARANCE ‐ DISCIPLINE
SECTION 503
5/20
Page 7 of 7
D. This policy shall also apply to a member(s) assigned to a paid off-duty detail.
503.12 Tardy
A. An employee who fails to report for duty at his/her assigned time and location,
and has contacted his/her immediate supervisor prior to that time, will be reported
as Tardy.
B. Tardy employees will be reported to the next higher level of supervision
immediately. A Form F-47 shall be required from the employee, explaining the
absence.
C. In those cases where corrective or disciplinary action is warranted, proper forms
should be initiated.
503.13 Employee Rights
A. When a member is to be questioned about, or charged with, an alleged violation
of any prescribed code of conduct, whether departmental, or city wide, or any
other infraction of rule or law, member shall be entitled to Union representation,
if so requested in any meeting in which the member is required to respond to such
questioning or charges.
B. The member or representative shall be entitled to a copy of any statement the
member makes or any report the member is required to make, including access to
any tape recorded statements. Except in the case of misconduct which requires
immediate suspension, a member shall be entitled to ten calendar days advance
notice before any departmental hearing.
503.14 Grievance Procedure
A grievance is an allegation by an employee covered by the current Labor
Management Agreement (LMA) that a term or terms of the agreement have been
violated or misrepresented by the City of Cincinnati, the Cincinnati Fire
Department or their respective agents or officers. The steps and procedures
involved in the grievance process are covered in the current Labor Management
Agreement (LMA).


=== Procedure 506--Recruits ===
PROCEDURES MANUAL
SUBJECT:

Personal Behavior, Appearance and Code of Conduct

NUMBER:

APPROVED:

506
FIRE CHIEF

TYPE: SOCIAL MEDIA

REVIEWED DATE: 1/2020

Page 1 OF 3

REVISED DATE: 9/16

Chapter V

Personal Behavior

Subject 1

SOCIAL MEDIA

506.00

Purpose
The Cincinnati Fire Department acknowledges that use of technology by emergency service
organizations provides several worthwhile benefits including training and the acquisition of
useful information for the betterment of the organization and its’ members. It also allows for the
dissemination of information to the public for recruitment, safety education and public relations
purposes. To that end, the Cincinnati Fire Department embraces the use of instant technology.

506.01 Policy
A. All Fire Department members shall abide by the rules of social media and instant
technology use outlined within this procedure.
B. All Fire Department members shall abide by the social media rules, policies, procedures and
guidelines pertaining to all City of Cincinnati employees and outlined in Administrative
Regulation #59.
506.03 Scope
A. This policy applies to all employees of the Cincinnati Fire Department.
B. This policy applies to volunteers, consultants and contractors performing business on behalf
of the Cincinnati Fire Department.
C. This policy applies to the posts of others and tied to a members account. Liking and sharing
posts that violate this policy are considered the same as posting them yourself.
D. For the purposes of this policy, the term instant technology is defined as resources
including, but not limited to, cell phone use, instant messaging, texting, paging and social
networking sites such as Facebook, Snap Chat, LinkedIn, Twitter, YouTube and any other
information sharing services, websites and/or blogs.
E. The Fire Chief or his designee shall approve all Fire Department social media pages. All
social media content shall adhere to all applicable laws, regulations and policies including
the records management and retention requirements set by law and regulation.

SOCIAL MEDIA
Section 506
Rev. 9/16
Page 2 of 3
____________________________________________________________________________________
506.05 Objective
To establish basic, prudent and reasonable standards required for Cincinnati Fire Department
members to utilize social media.
506.07 Rules for Social Media
The internet and other information sharing devices are global entities with no control of users or content.
Therefore, available resources may contain material of a controversial nature. The Cincinnati Fire
Department is not responsible for information found within these sources. The Cincinnati Fire
Department (CFD) understands the value of such technology, but also understands the concerns and
issues raised when information is released that violates privacy concerns or portrays this organization to
the public in an illegal or negative manner (intentionally or unintentionally).
This policy is not intended to limit your right to freedom of speech or expression; but as a
public entity, it has been put in place to protect the rights of the Cincinnati Fire Department,
its’ members and the public we are sworn to protect. Members and employees are advised that
their speech, directly or by any means of instant technology, either on or off duty and in the
course of their official duties that has a connection to their professional duties and
responsibilities may not be protected under the First Amendment.
Under the basic concept of constitutional law, a public employee may comment on a matter of
public concern. Personal workplace grievances however are not a matter of public concern. In
that regard, members and employees must adhere to the following guidelines when discussing
The Cincinnati Fire Department and/or commenting on, or referencing any CFD or City of
Cincinnati personnel on social media websites.
A. No information, videos or pictures gathered while in uniform on CFD business
(including but not limited to: uncontrolled emergency responses, meetings, drills,
special event details, training, inspections, grocery shopping, etc), may be shared or
posted in any format without the approval and written consent of the Fire Chief or his
designee. The member’s District Fire Chief may approve photos for posting however
the approval must be documented through e-mail. The District Fire Chief must make
sure the content conforms to Section 506.07.
Photos of special fire department gatherings (Awards Banquet, Fire Fighter’s
Memorial, retirement luncheons) may be posted as long as they conform to all
regulations contained within Section 506.07
Under this restriction, members and employees are prohibited from disseminating or
transmitting in any fashion, photographs or images of individuals receiving emergency
medical assistance, or any photographs or images of persons or details of any fire, vehicle
accident, or other emergency hazard scene. Any such transmission may violate Ohio State
Laws and/or the HIPPA privacy rights of private citizens and may result in criminal and/or

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Section 506
Rev. 9/16
Page 3 of 3
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civil proceeding being initiated against members and employees violating the provision of
the policy.
B. Speech that impairs or impedes the performance of the Cincinnati Fire Department,
undermines discipline and harmony among co-workers or negatively affects the public
perception of the Cincinnati Fire Department will be disciplined. Further, dissemination of
sensitive or personal information through an electronic medium may be subject to discovery
through legal means and may expose the City of Cincinnati, the Cincinnati Fire Department,
and the individual forwarding such personal or sensitive information, to lawsuits and legal
liability.
C. Do not make disparaging or false statements or use profane language.
D. Do not publish any material that impairs Department discipline and harmony among coworkers.
E. Do not publish any material that negatively affects the public perception of the Department.
F. Do not make any statements or other forms of speech that ridicule, malign, disparage or
otherwise express bias against any race, religion or any protected class as defined by federal,
state or local law.
G. Do not publish any materials that could reasonably be considered to represent the views or
positions of the Department without authorization.
H. Make clear that you are expressing your personal opinion and not that of the Cincinnati
Department.
I. Do not share confidential or proprietary information.
J. Do not violate Cincinnati Fire Department policies and or procedures.
K. Do not release information to the public that has not been authorized by the Fire PIO or Fire
Chief.
506.09 Disciplinary Actions
Inappropriate use of the internet, cell phone or any other form of instant technology
regarding Cincinnati Fire Department business may result in disciplinary actions, up to and
including termination as a member/employee/contractor/or volunteer of the Cincinnati Fire
Department.
Violations of this policy will result in charges being filed. A disciplinary hearing will be
conducted and if found in violation of this policy, progressive discipline will result.


